Summary
The Supervisory Contracting Officer serves as the primary point of contact concerning EAC contractual matters and provides expert advice to EAC leadership regarding engaging in contractual agreements and administering or terminating contracts. The incumbent will also be primarily responsible for establishing all the EAC's internal policies and procedures to build out the EAC's Contracting Office to legally execute the EAC's contractual matters.
This job is open to
Clarification from the agency
This position requires a Public Trust Background Investigation.
Duties
The incumbent ensures that all contracts and agreements are legally sound, financially feasible, and in line with EAC's overall goals and objectives. The incumbent resolves delays and disputes and ensures contract completeness in preparation for contract closeout. The Supervisory Contracting Officer shall also maintain all necessary training, certification requirements, and warrants to sign contracts on behalf of the EAC. The Supervisory Contracting Officer will supervise all Contracting Officer Representatives (CORs).
The incumbent reports directly to the Chief Financial Officer who assigns work in terms of general requirements and priorities and acceptable time frames. The incumbent works independently to complete continuing and special assignments in accordance with established policies, applicable regulations, prescribed or developed procedures, and assignment specific instructions. Precedent setting, controversial, and sensitive issues and actions are referred to the supervisor for decision; however, the incumbent may provide recommendations based on thorough identification of the circumstances and comparison-with existing policies and precedents. Completed work is evaluated for conformance to established regulations and policies, accuracy, and soundness of judgment. Methods and procedures used in accomplishing specific assignments are not normally reviewed. The incumbent will have direct reports in the form of CORs.
Responsibilities
- Leads the execution of all EAC procurement and contracting matters as determined by the Executive Director.
- Establishes all the EAC's internal policies and procedures to build out the EAC's Contracting Office to legally execute the EAC's contractual matters.
- Supervises CORs and delegates authority as appropriate under Federal Regulations.
- Holds and maintains the Federal Acquisition Certification in Contracting (FAC-C) as required by the Office of Federal Procurement Policy and Federal Regulations.
- Maintains expert level knowledge of the Federal Acquisitions Regulations (FAR) and implements relevant Executive Orders in consultation with the EAC Office of Compliance.
- Develops Standard Operating Procedures for EAC internal procurement processes and maintains relationships with service providers for external procurement processing.
- Plans, develops, and establishes the acquisition strategy for a procurement in collaboration with EAC senior staff.
- Develops a pre-negotiation position, determines, and justifies the types of contracts and negotiation authority to be used, and leads contract negotiations.
- Coordinates the efforts of various subject-matter experts engaged in the procurement -- from managers, technical advisors, legal, and financial staff, etc.
- Leads a post-award kick-off meeting, to set the foundation for successful contract administration through a common understanding of the contract/objectives, each team member's responsibilities, and how they will manage the contract together.
- Directs the full range of contract administration actions required for the procurement including the issuance of contract modifications, negotiation of changes, exercise of options, contractor performance appraisal, subcontractor surveillance, disposition of claims, contract close-out and similar matters.
- Ensures that contractors receive impartial, fair, and equitable treatment.
Requirements
Conditions of Employment
Candidates must meet all qualifications prior to the closing date of this announcement.
Candidates must be a US Citizen.
Qualifications
TECHNICAL COMPETENCIES
Acquisition Management: Manages post-award contract activities through contract close-out.
Acquisition Planning: Develops and guides program management through a comprehensive plan for fulfilling acquisition needs in a timely manner and at a reasonable cost in accordance with Federal and Departmental regulations, policies, and procedures.
Acquisition Financial Management: Understands and applies financial management concepts and practices related to acquisition activities.
Contract Negotiation and Source Selection: Facilitates discussions between customers/partners and potential vendors to agree on contract terms and evaluates bids or proposals to make contract award decisions.
Demonstrated experience with and knowledge of the Federal Acquisition Regulation (FAR) guidelines and US Government contracting.
NON-TECHNICAL COMPETENCIES
Advisory Assistance: Provides appropriate guidance, feedback, and resources.
Customer Service: Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self-accountable for quality outcomes.
Collaboration: Works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.
Communication: Delivers clear, effective communication and takes responsibility for understanding others.
Problem Solving: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goal or outcome.
Education
This job does not have an education qualification requirement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.
WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
You will be rated on the competencies reflected in the qualifications section. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job-related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The U.S. Election Assistance Commission performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
Required Documents
Resume: Federal positions must include series, grade, and step. Additionally, current or former federal employees must submit their most recent performance appraisal, and their last Notification of Personnel Action (SF-50). All positions must include starting and ending dates of employment (month and year) and hours worked per week. Duties you performed must be listed under each individual job title to match your experiences with the positions held.
How to Apply
Applicants must submit their application package via email to: resumes@eac.gov.
Please include the job title and announcement number in the subject line of the email. You must submit your application package by email to the resumes@eac.gov mailbox. You will not submit your application package through the USAJOBS portal.
Your application package must be received by the closing date of the announcement and must include the following:
1. Resume.
2. For current or former federal employees, you must submit a copy of:
- your last Notification of Personnel Action (SF-50) showing your position, title, series, grade and eligibility.
- your most recent performance appraisal. If you do not have a recent performance appraisal, please explain why you do not have one.
3. Cover letter is optional.
Next steps
Once online application packages have been submitted (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. Referred applicants will be notified as such and will be contacted directly by the Office of Human Resources for an interview.
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