Clarification from the agency

First area of consideration will be current and permanent employees of the San Francisco VA Medical Center in San Francisco, CA. Open to current, permanent employees of the VA (i.e. T38, T38 Hybrid, employees on excepted appts covered by an interchange agreement); Federal employees on a Career/Career-Conditional appt.; Former employees eligible for reinstatement; Veterans eligible under VEOA, VRA, and 30% DAV; People with Disabilities; and CTAP/ICTAP.

Major duties:

• Supervises, organizes, plans, and coordinates various emergency response programs with Federal, state, and local entities.
• Establishes and maintains contacts with Federal, state, and local officials involved with various emergency action plans throughout the Medical Center and affiliated CBOCs of responsibility.
• Acts as liaison between Medical Center and other governmental and private entities involved in these activities.
• Principal advisor to the Medical Center Emergency Operations Center (EOC)/Crisis Management Team during emergency/contingency conditions and on a day-to-day basis, working on such specific projects as simulation exercises and training, and various related standard operating procedures (SOPs).
• Directs the development, implementation, integration and operation of an integrated Protection Program.
• Serves as the Medical Center focal point on policies and procedures governing mission assurance, protection.
• Guides crisis management planning and execution in the event of all hazards/threats affecting the Medical Center and tenant organizations.
• Provides planning advice to the Associate Medical Center Director and staff on policies, resolution of complex vulnerabilities and risk, crisis management, and possible threats to the Medical Center.
• Plans, formulates, and coordinates with Police Service all matters pertaining to the protection and security of personnel, property and material against all threats to include terrorism.
• Conducts training for the Medical Center ensuring all protection related principles of instruction are executed in accordance with applicable laws and regulations.
• Coordinates and prepares after action reports of emergencies in or on the Medical Center area of responsibility in final form for submission to higher authority.
• Develops and/or updates various Medical Center regulations in support of both national emergency and all-hazards disaster elements.
• Gathers information as necessary from various staff elements, analysis of previous reports, regulations, or studies to develop in accordance with current requirements and new material.
• Conducts analysis; disseminates and coordinates guidance, determines applicability of guidance to local requirements.
• Conducts surveys and/or studies as deemed appropriate to develop required plans, adapting guidance to local situation.
• Serves as a productive member of boards, meetings, and working groups.
• Briefs Federal, military, state, and local government agencies on Medical Center plans, degree of involvement with these entities and solicits their comments and negotiates on plan implementation and feasibility.
• Participates in pertinent seminars and conferences advising staff as necessary. Establishes criteria and identifies appropriate functions for inclusion in various plans.
• Establishes long-term objectives, sets priorities, determines manning/other resource requirements and establishes operational guidance for emergency protection efforts for the Medical Center.
• Coordinates plans, develops administrative procedures to ensure establishment/delegation of specific functions and responsibilities during emergency situations.
• Develops and posts current information concerning actual or hypothetical (for exercises) floods, hurricanes, tornadoes, storms, and manmade disasters on appropriate maps and charts in the EOC.
• Prepares briefing data on a daily basis during actual disasters, and briefs Associate Director/ Medical Center Director/Crisis Action Team/ Emergency Operations Center staff.
• Reviews incoming messages and other documents and tasks appropriate units or staff activities as appropriate.
• Develops and maintains emergency recall rosters and procedures for use during activation of the EOC.
• Develops, coordinates and executes Medical Center level exercises to test compliance and readiness in accordance with published Emergency Management plan.
• Plans, coordinates, and facilitates the conduct of Medical Center exercises, in coordination with all medical center staff, units, agencies, etc., to include tenant units/agencies.
• Supervises emergency managers who develop programs for providing necessary emergency guidance as well as required training to Medical Center personnel.
• Occasional travel required.

Other duties as assigned.

Work Schedule: Monday-Friday 8:00am-4:30pm or as determined by supervisor.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Emergency Management Specialist/PD01615-O
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not authorized
Permanent Change of Station (PCS): Not authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/15/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Comprehensive knowledge of a wide variety of emergency management/antiterrorism concepts, principles, practices, laws, and regulations to plan, organize, direct, operate, and evaluate a emergency management program for a large Medical Center integrating mutual support from counties, and several surrounding communities. Intensive knowledge of operations and training to develop and implement hazard control techniques which will minimize or eliminate unsafe operations and conditions in medical center settings. Expert knowledge of the National Response Framework tenets, HAZMAT and CBRNE proficiency, emergency management protocols, National Incident Management Systems protocols, fire and emergency service protocols. Knowledge of various management principles and computer skills.

Qualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, it must contain the following information organized by experience/position: (1) job title, (2) name of employer, (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY), (4) detailed description of duties performed, accomplishments, and related skills, and (5) hours worked per week (part-time employment will be prorated in crediting experience). Federal experience/positions must also include the occupational series, grade level, and dates in which you held each grade level.

You will be rated on the following Competencies for this position:

• Emergency Management
• Influencing/Negotiating
• Interpersonal Skills
• Oral Communication
• Organizational Awareness
• Planning and Evaluating
• Self Management
• Technical Competence
• Writing

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary and is usually accomplished while the employee is comfortably seated at a desk or table. During technical assistance visits to Medical Centers and activities, employee is required to conduct walk through inspections of emergency and other storage and classroom facilities. Periodically requires physical demands at incident scenes to help coordinate response in when required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• Other (1)
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

Are you a current or former federal employee? Upload documentation that supports your eligibility. Award SF-50's do not include all the required information and will not be accepted.

• Are you eligible for appointment based on current or previous competitive status eligibility? We need to verify your competitive status eligibility and qualifications at the next lower level. You may need to upload multiple SF-50's, one that shows your competitive eligibility and another for time in grade:
  • Competitive Eligibility: Submit an SF-50 that demonstrates your current or previous appointment to a permanent or conditional competitive service position, including your current or highest grade level, career or career conditional tenure and status in the competitive service, or proof of permanent appointment if applying based on an interchange agreement. We recommend submitting your last promotion SF-50, current SF-50, or within-grade increase SF-50.
  • Time in grade: If you are applying for a higher grade, you may need to provide an additional SF-50. We recommend submitting a promotion with an effective date more than one year (1) year old or Within-Grade-Increase at the highest grade held.
• Are you eligible for appointment under a non-competitive hiring authority, such as Schedule A, eligible veterans, certain military spouses, etc.? Upload supporting documentation specific to the non-competitive hiring authority. Please do not include any personal medical history. For additional information please visit:
• OPM: Documentation of Schedule A (Individuals with Disabilities)
• FedsHireVets: Veteran and Military Spouse Hiring

• Are you claiming special priority selection rights under the Interagency/Career Transition Assistance Program (ICTAP/CTAP)? Upload the following:
  • Agency Notice
  • Most recent performance rating, and
  • Most recent SF-50, with your current position, grade level and duty location.

Other Supporting Documentation (submit if applicable to you)

• Are you a veteran? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) and/or documentation of service-connected disability. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. Certifications must be on letterhead of the appropriate military branch and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service (e.g. honorable, dishonorable, general etc.). View more veterans' information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

Next steps