Supervisory Facility Management Specialist Job in Lawrence, KS

Vacancy No. BIE-12607565-25-JCJ Department Bureau of Indian Education
Salary $105,029.00 to $136,541.00 Grade 13 to 13
Perm/Temp Temporary FT/PT Full-time
Open Date 11/15/2024 Close Date 11/29/2024
Job Link Apply Online Who may apply Public
Locations:
Lawrence, KS


Summary

This position is part of the Haskell Indian Nations University, Bureau of Indian Education (BIE). As a Supervisory Facility Management Specialist you will be responsible for reviewing, assessing, and modifying the Facilities Management Department providing the Vice President of University Operations with authoritative information, recommendations and strategies for improvement on the current status of the facilities, groundskeeping custodial services, and dining services.

This job is open to

Clarification from the agency

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian preference eligibles may be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).

Duties

As a Supervisory Facility Management Specialist GS-1640-13, your typical work assignments may include the following:

  • Plans and manages the operation and maintenance of buildings, grounds, and other facilities at a postsecondary educational institute while minimizing disruption of college operations.
  • Position reports to Vice President of University Operations and provides first-line supervision to six personnel. Exercises second-level supervisory personnel management responsibilities over 30-40 employees.
  • Provides administrative assistance through analyzing and evaluating the operations of the programs under the Vice President in the following departments supporting the university mission: Haskell Cultural Center, Little Nations Day Care, Curtis Dining Facility, Facilities Management, Maintenance, and Custodial Services.
  • Planning, implementing, supervising, and coordinating the execution of integrated sound, effective, and efficient facilities management programs encompassing operation, maintenance, repairs, improvements, quality control, and safety, including health and environmental safety, custodial services for various types of facilities, including classroom buildings, academic science laboratories, residence halls, administration or office buildings, and pumping stations.
  • Ongoing monitoring of both Computerized Maintenance Management System (CMMS) and Budget and Project Execution, Ranking, and Management (BPERM) systems to ensure accurate project tracking.

Requirements

Conditions of Employment

  • US CITIZENSHIP REQUIRED.
  • BACKGROUND INVESTIGATION WILL BE REQUIRED FOR ALL HIRES.
  • APPOINTMENT MAY BE SUBJECT TO A 2 YEAR TRIAL OR 1 YEAR PROBATIONARY PERIOD.
  • RECRUITMENT INCENTIVE MAY BE PAID WITH A SIGNED AGREEMENT.
  • RELOCATION INCENTIVE MAY BE PAID WITH A SIGNED AGREEMENT.
  • SELECTIVE SERVICE REGISTRATION IS REQUIRED FOR MALES BORN AFTER 12/31/1959.
  • TERM APPOINTMENTS DO NOT CONFER COMPETITIVE/PERMANENT STATUS (5 CFR PART 316).

Qualifications

Applicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below.

EDUCATION: There is no substitution of education for specialized experience at the GS-13 Grade level.

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

GS-13: 1 year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-12 grade level in the Federal service. Examples include: 1 year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-12 grade level in the Federal service. Examples include: Providing administrative leadership in the planning, implementing, and completing of all capital and renovation projects. Planning and implementing a continuing long-range preventative maintenance, repair, and replacement program for all structures, systems, and equipment. Providing expert technical assistance to facilities management staff in preparing plans and specifications for facility management projects. Providing expert technical assistance to staff in coordinating facilities management programs with university administrators, faculty, and other staff as required to provide effective programs and assist in implementing long-range plans and programs for facilities services. Processing maintenance work orders through the Budget and Project Execution, Ranking, and Management system to ensure effective prioritization for Minor Improvement and Repair (MI&R), Facility Improvement and Repair (FI&R) projects. Developing goals and objectives that integrate facility management with the institution's overall goals and objectives. Maintaining the Computerized Maintenance Management System (CMMS) to ensure that all work order requests are correctly received, assigned, tracked, and completed promptly to support the efficient operation of the institution.

Preferred Qualifications: 2 years of contracting experience of moderate to high complexity with threshold values ranging from $250,000 to $25,000,000 (total contract value), contracting certification or able to obtain contracting certification upon hire.

Only experience obtained by the closing date of this announcement will be considered.

Education

This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required.

Additional information

Career Transition Assistance Programs: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

Incumbent is required to hold a Contracting Officers Representative (COR) Level II certification

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Administration and Management
  • Facilities Operations and Maintenance
  • Planning and Evaluating
  • Project Management
  • Technical Competence


If you meet the minimum qualifications requirements for this position, your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Best Qualified, Well Qualified, or Qualified. Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligible.Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
  • Best Qualified: Applicants that possess all of the job related competencies identified as important for successful job performance.
  • Well Qualified: Applicants that possess a majority (i.e., more than half but not all) of the job related competencies needed for successful job performance.
  • Qualified: Applicants meet the basic eligibility and minimum qualification requirements but do not meet the definition of Best Qualified or Well Qualified as described above.
Indian Preference candidates not within reach on a Delegated Examining certificate of eligibles may be appointed using the Excepted Service Schedule A hiring authority.

To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12607565

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume (must be current/updated and include the following):

  • Work Experience:
    • Position title
    • Dates of employment (include month/year)
    • Hours worked per week
      • Note: We will assume full-time unless otherwise stated. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.
    • Salary
    • Current supervisor's name and telephone number
    • Duties (Please be specific and include any accomplishments)
    • Education
    • References (include complete name and telephone number)
      • Must be employer references for the last years of employment.
  • DD-214 (member copy 4), SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans claiming preference
  • Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)?
  • College transcript(s), if applicable. Copy of undergraduate education transcripts. Unofficial college transcripts are acceptable but official college transcripts will be required before entrance on duty.
2. Other supporting documents:
  • Form BIA 4432, Verification of Indian Preference for Employment (Required for claiming Indian Preference). The form must be completed by the appropriate official with the federally-recognized tribe where the applicant is enrolled as a member. No other form will be accepted.
  • Cover Letter, optional

FORMER FEDERAL EMPLOYEES: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

DRIVING REQUIREMENT (Required only at time of appointment): Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submission of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education.

FINANCIAL STATEMENT REQUIREMENTS (Required only at time of appointment): The candidate selected for this position must meet conflict of interest requirements of the Bureau of Indian Education (OGE Form 450 Confidential Financial Disclosure Report).

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your rsum and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account, all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

If you are unable to apply online, require reasonable accommodation in the application process, or an applicant with a disability, please contact John Chiu at 909-847-4734 or john.chiu@bie.edu for alternate application instructions.

Agency contact information

John Chiu
Address
Haskell Indian Nations University
155 Indian Ave, Box #5021
Lawrence, KS 66046
US
Learn more about this agency

Next steps

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified by email of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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