Supervisory Facility Operations Specialist

Clarification from the agency

OPEN TO CURRENT PERMANENT EDWARD HINES JR VA HOSPITAL EMPLOYEES ONLY NOT TO EXCEED 1-YEAR APPOINTMENT.

Facility Maintenance and Minor Construction

• Provides oversight of facility maintenance, construction, & repair by troubleshooting deficiencies and coordinating for the corrective actions as required, as well as oversight of reoccurring preventive maintenance requirements.
• Functions as a technical advisor to the Facility Engineer, planning and executing minor or routine engineering projects under the supervision of the Facility Engineer. Additionally, the incumbent is a member of the space committee for space allocation and usage.
• Works under limited supervision of the Facility Engineer on routine tasks and is able to analyze and troubleshoot facilities issues and recommend solutions to fix the issue to the General Engineer and direct the maintenance team.
• Provides oversight of facility workers required to keep the building operational, to include maintenance mechanics, maintenance workers, carpenters, electricians, pipe fitters, contractors, and vendors.
• Reviews diagrams and schematics for accuracy in design. Uses as-builts to help troubleshoot and fix facilities issues.
• Tracks the progress on contracted construction projects to ensure the project is designed correctly, built according to the design and/or the needs of the VA, and is maintainable.
• Monitors construction/maintenance projects to resolve scheduling issues and to minimize the impact on VA employees within the facility.
• Responsible for maintaining facility compliance with all applicable laws, codes and regulations as applied by various regulatory agencies and accrediting bodies, i.e., TJC, OSHA, NFPA, NIOSH, CARP, etc.
• Applies broad knowledge to review facility safety practices; to prepare and/or assist tenants and/or the general facility for accreditation visits, e.g., Annual Workplace Evaluation. Coordinates the Facility Disaster Response Program.
• Coordinates exercises and drills for all aspects of the disaster plans.

Facilities Administration

• Performs Administration oversight of tasks to include Budgeting, Property accountability, purchasing, and acts as a Contracting Officer Representative/Quality Assurance Specialist.

• Provides budget preparation and oversight of expenditures and revenue on behalf of the maintenance section for maintenance, repair, construction projects, property management and accountability functions.

• The incumbent will manage the Engineering Service property as the custodial official. Verifies property needs, orders, and issues property on behalf of the requestor, maintains oversight over the property.

• Manages use of government purchase cards as the certifying official.

• Issues, manages, and oversees purchases valued at less than the single purchase threshold, which involves services required to support Engineering service on an as needed basis.
• Coordinates with the GLAC contracting activity for actual contract action, makes recommendations on the best contracting tool to use to achieve the required result.

• Oversees the purchasing of all materials, services and supplies required for the facilities and supply operations of Engineering Service.

• Develops actions plans for approval by the Director and oversees the completion of work required to correct identified deficiencies.

Supervisory Duties

• Plans work to be accomplished by subordinates, sets and adjust short term priorities; and prepare schedules for completion of work based on priorities, the difficulty of the work to be perfonned, and the capabilities of employees.

• Reviews work methods and procedures for opportunities to improve efficiency or effectiveness. Has responsibility for finding ways to eliminate significant bottlenecks and barriers to production.

• Develops performance standards for subordinates and evaluates their performance. Recommends awards, or changes in position description, subject to approval by higher level officials, supervisors, or others.

• Has leave approval authority. Manages leave with mission requirements in mind.

• Makes selections for subordinate positions.

• Identifies developmental and training needs of employees and provides for or arranges needed development and training.

• Gives advice, counsel, or instruction to employees on both work and administrative matters.

• Makes decisions on work problems presented by subordinate team leaders, or similar personnel.

Work Schedule: Monday- Friday 06:30am-3:00pm
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Facility Operations Specialist/PD234370
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/31/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:
Basic Requirement: Must meet one of the following:
Education: Undergraduate and Graduate Education in a Major study such as engineering, industrial arts, property management, or business administration.
OR,
Specialized Experience: Examples of qualifying specialized experience include:

• Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs.
• Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans.
• Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

You will be rated on the following Competencies for this position:

• Building and Construction
• Communications
• Contracting/Procurement
• External Awareness
• Organizational Stewardship
• Teaching Others

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• Other (1)
• Resume
• SF-50/ Notification of Personnel Action

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Veterans' Preference: Veterans' preference does not apply for internal or other current permanent Federal agency employees.

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