Supervisory General Supply Specialist

Clarification from the agency

Current Smithsonian Institution Internal Employees/Agency Employees Only may apply including current Smithsonian Institution employees with Federal career/career-conditional status or eligibility. More than one selection may be made from this announcement.

In this position, you will:

• Supervise and direct warehouse personnel engaged in warehouse operations for receiving, storage, shipping, deliveries, and the disposal of excess property.
• Manage the overall safety, efficiency, and effectiveness of warehouse operations, and evaluate warehouse capacity and space utilization to support the SI’s excess property management and disposal functions.
• Manage the Enterprise Resource Planning (ERP) property management database for asset receipt activities at the OCon & PPM warehouse. Maintains personal property records, spreadsheets, and tracking logs used to document key property management functions, including asset receipt, tagging, distribution, supply issuance, and property disposal.
• Serve as Contracting Officer Representative for multiple service and support contracts.
  
• Serve as the Accountable Property Officer for the OCon & PPM warehouse. Incumbent will be the primary point of contact and senior official for the management and support of the personal property management program for the OCon & PPM warehouse. 
  
• Serve as the Alternate National Utilization Officer (NUO) for the Smithsonian Institution, assisting in the administration and oversight of the SI reutilization program. Oversees the Personal Property Management System (PPMS), ensuring user compliance with program policies and procedures. 
  

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

• Requires a standard driver's license.
• Requires ability to walk and stand throughout the workday.
• Requires the ability to lift and carry objects up to 30 lbs. 

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service.  For this position, specialized experience is defined as (1) leading or supervising warehouse operations involving the receiving, storage, shipment, delivery, and disposal of supplies, equipment, and property; and (2) providing guidance and expertise on personal and real property disposal, warehouse operations, and Federal Management Regulations. Must have served as a National Utilization Officer (NUO) or an Alternate National Utilization Officer. 

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Ability to supervise warehouse staff involved in the receipt, storage, shipping, delivery, and disposal of excess supplies, equipment, and/or property.
2. Ability to oversee warehouse operations, inventory management, space utilization assessments, and the preparation of related reports.
3. Knowledge of ERP-based receiving processes, including data entry and verification of received quantities and item condition.
4. Knowledge of the Federal Acquisition Regulation (FAR), contract administration, performance monitoring, invoice review, and contractor oversight.
5. Knowledge of federal property regulations, inventory management, accountability, and audit compliance.
6. Knowledge of Federal Management Regulation. 

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Your application package should include the following documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), and hours worked per week, for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

  For assistance with creating a resume, please click USAJOBS Help Center - How do I write a resume for a federal job?

• Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility. SI Trust employees are ineligible for Merit Promotion consideration unless you submit a Standard Form (SF) - 50, "Notice of Personnel Action", that indicates proof you previously held a 'status' position and proof of time-in-grade.  The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current/highest grade level.  Examples of appropriate SF50s include: Appointments, Reassignments, Within-grade/range increases or Promotion actions.  NOTE: Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50’s on their own. You may need to provide more than one SF-50. Failure to provide the appropriate SF-50(s) may prevent you from receiving consideration for this position.

• Copy of Valid State Driver's License

Next steps