Supervisory HR Specialist (Title 5)

Clarification from the agency

This position is a Title 5 Excepted position open to the public. Military membership is not required, and Veteran's Preference applies. Applicants who meet one of the DoD Priority Placement Program (PPP) categories are eligible to apply with this preference. (See Required Documents section)

As a Supervisory HR Specialist (Title 5), GS-0201-13, you will perform the following duties.

• 1. Exercises supervisory personnel management responsibilities. Advises and provides counsel to employees regarding policies, procedures, and directives of management. Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO objectives. Develops, modifies, and/or interprets performance standards. Explains performance expectations to employees and provides regular feedback on strengths and weaknesses. Holds employees responsible for satisfactory completion of work assignments. Appraises subordinate workers performance ensuring consistency and equity in rating techniques. Recommends awards when appropriate and approves within-grade increases. Hears and resolves employee complaints and refers serious unresolved complaints to higher level management. Initiates action to correct performance or conduct problems. Effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious disciplinary matters. Prepares documentation to support actions taken. (35%)
• 2. The incumbent provides advisory services to all levels of management of situations regarding Human Resources services. Oversees, develops, and interprets the development and administration of program activities, policies, instructions, and goals are in compliance with legislation, publications, regulations, and guidance from Office of Personnel Management (OPM), Department of Defense(DoD), National Guard Bureau (NGB), Department of the Army (DA) and Air Force (DAF), and other governing agencies. The incumbent is responsible for the human resources management of employees, dispersed throughout the state, engaged in a variety of jobs under the Federal Wage and General Schedule pay systems, as well as military and state pay schedules. In the absence of the HR Officer, the incumbent of this position may have the overall responsibility for the human resources management major duties and responsibilities. Performs the full range of regular and reoccurring work in at least four of the following: (65%)
  • a. HR DEVELOPMENT: Supervises and manages the planning, operations, and administration of determining and documenting training needs, evaluating training courses, assigning priority to training plans and evaluating training accomplishments. Ensures preparation of budgetary recommendations for training needs, allocation of quotas, and scheduling of personnel for training.
  • b. EMPLOYEE BENEFITS: Supervises and manages the planning, operations, and administration of the state federal employee benefit, leave, such as health, life insurance, dental, vision, leave Thrift Saving Plan (TSP), physical capability requirements, limited duty, and the Federal Employees Compensation Act (FECA), available retirement programs and options.
  • c. HR INFORMATION SYSTEMS: Supervises and manages the planning, operations, and administration of the HR Information Systems (automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services).
  • d. MILITARY (AGR MANAGER): Supervises and manages the planning, operations, and administration of the Full-Time Support (FTS) Title 32 ARNG and ANG AGR programs. Supervises and manages the administering, delivering, maintaining, advising, and adapting of state programs and policies impacting AGR vacancy announcements, accessions, retirements, and in-processing actions. Administers the AGR Control Grade usage and reporting tools.
  • e. PERFORMANCE MANAGEMENT AND EMPLOYEE/LABOR RELATIONS: Supervises and manages the planning, operations and administration of programs advising both management and subordinates on matters pertaining to performance management, and employee recognition and incentive awards programs, conduct and discipline, the labor relations program.
  • f. POSITION CLASSIFICATION AND POSITION MANAGEMENT: Supervises and manages the planning, operations and administration of the position classification and position management program, state manpower policies and directs their implementation with OPM, DoD, DA, DAF, and NGB policies and authorizations.
  • g. RECRUITMENT, PLACEMENT, AND COMPENSATION: Supervises and manages the planning, operations, and administration of the state merit promotion plan to include procedures for recruitment, placement, evaluation, and pay determinations. Supervises and manages the implementation and administration of special emphasis staffing programs. Ensures timely implementation of new wage scales or salary schedules and cooperates or participates in wage surveys.
• Performs other duties as assigned. T5923000

Conditions of employment

• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Failure to complete prescribed courses may be cause for reassignment or termination of FTS.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May require travel in military and/or commercial aircraft to perform temporary duty assignments.
• Position is designated as Essential Personnel and may be subject to duty in preparation a state emergency or disaster declaration. TAG requests to exceed 14 days in a year must be approved in advance by the NG, Director of Manpower and Personnel.

Qualifications

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Applicants who do not fully address the minimum/specialized experience needed for the position in their resume will not be referred for consideration. Your resume must contain your own words. Resumes that are verbatim, from this announcement, any PD's, or any other applicants will not be considered.

MINIMUM EXPERIENCE: 1-year specialized experience must be equivalent to at least the next lower grade.

SPECIALIZED EXPERIENCE: GS 0201 13 - Applicant must have the following experience:

• Must have at least 36 months experience is experience that prepared the applicant to perform the duties of the position. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level. Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force. *Refer to the "How You Will be Evaluated" section for the KSA's*
• Experience in managing the function of the work to be performed.
• Experience which includes leading, directing and assigning work of personnel.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are found to be among the qualified candidates, you will be referred to the selecting official for employment consideration.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the minimum/specialized experience provided in the announcement and the KSA's (knowledge, skills, and abilities) listed below:

• Advanced knowledge of HR laws, regulations, principles, policies, and concepts related to the assigned functional area sufficient to plan and coordinate activities and serve as a technical resource to management and HR specialists on difficult or controversial issues.
• Ability to communicate with managers and leadership regarding HR subject matter.
• Skill in making clear and convincing oral presentations to individuals or groups, listening effectively and clarifying information as needed; facilitates an open exchange of ideas and fosters an atmosphere of open communications.
• Skill in conducting research and determining appropriate application of laws, regulations, policy, or other directives and interpretative instructions for use in assigned HR action and in making decisions and recommendations.
• Skill in analyzing complex operational and business problems involving issues for serviced functions.
  Skill in advising managers and supervisors of HR program flexibilities and recommending alternatives.
• Skill in writing clear, concise, explanations of policy, regulations, decision documents and etc. for various audiences
• Working knowledge of HR computer applications and ability to integrate new, existing, and proposed applications into the operating environment.
• Ability to retrieve and provide HR reports to the serviced population.

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
2. Additional Supporting Documents (if applicable): Cover Letter, Transcripts, SF-50, DD 214, VA disability letter/documentation, ect.
   1. (In order to claim Veterans Preference a VA disability letter or legible copy of your DD214(s) annotating dates, campaign medals, and character of service (honorable, general, etc.) must be submitted for consideration).

• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Employees
• Priority Placement Program, Military Spouse Preference (MSP)

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