Clarification from the agency

Current career or career-conditional Federal employees in the competitive service; Reinstatement eligible; Special Appointing Authority eligible; VEOA eligible Veteran; ICTAP eligible; Military Spouses; OPM Interchange Agreement eligible.

As a Supervisory Human Resources Specialist (Recruitment & Information Systems), you will:

• Direct HR staffing, recruiting, placement, and processing services for the Shared Services Center (SSC) which consists of a geographically dispersed workforce and client base.
• Develop recruitment sources and ensure regulatory and legislative compliance with all staffing actions processed by the SSC.
• Advise supervisors and managers regarding regulatory requirements of a variety of staffing and recruitment actions ranging from routine to adverse. Due to the depth and breadth of recruiting, placement, and information studies required, incumbent develops new analytical methodologies and various computerized statistical data analysis techniques to obtain results.
• Direct the pay setting activities for the PMA HR SSC by overseeing the staffing functions and offering positions for new hires, transfers, promotions, reassignments to different duty locations, and movement between pay plans.
• Manage and maintain USA Staffing, utilized for workforce recruitment and placement.
  

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. See www.sss.gov.
• If selected, your appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position is not remote, the selectee will be expected to physically report to the duty station(s) listed. Situational telework may be approved in accordance with the agency's policy.
• If selected, military spouses, veteran caregivers, and spouses of foreign service employees may be eligible for applicable workplace flexibilities.
• In accordance with Executive Order 14170, applicants are encouraged to respond to the four short, free-response, essay questions in the questionnaire. Answers to these questions are not scored or rated.
• Your answers to the essay questions will be reviewed by the hiring manager and agency leadership if you are referred for selection consideration.
• First time supervisors will be required to serve a 1-year probationary period.
• New supervisors are required to attend 80 hours of supervisory training, of which 40 hours must be completed during your first year as a supervisor.
• This position is not included in a Bargaining Unit.
• This position requires up to 10% travel on an annual basis, with overnight travel possible during all or part of that time based on budget availability.
• If selected, you must have Delegated Examination Unit (DEU) certification at time of appointment.

Qualifications

The first step in the evaluation process requires meeting both "SPECIALIZED EXPERIENCE REQUIREMENTS and SELECTIVE PLACEMENT FACTOR" stated below.

SELECTIVE PLACEMENT FACTOR: This position has a Selective Placement Factor, which is a skill, knowledge, ability, or other characteristic essential for the job's satisfactory performance. The Selective Placement Factor represents the minimum requirements for this position and is a prerequisite for appointments. This position has a certification in the Delegated Examination Unit (DEU) as a selective factor to direct activities and provide guidance related to the Delegated Examining.

SPECIALIZED EXPERIENCE REQUIREMENTS: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-13 in the Federal service.

Specialized experience for this position is defined as meeting at least 3 of 5 of the following:

1. Leading and managing a full spectrum of staffing and recruitment programs, including planning, executing, and evaluating processes.
2. Interpreting and applying a wide range of human resources laws, regulations, and policies to advise management on staffing, recruitment, and personnel actions processing matters.
3. Developing HR specialists on recruitment and placement processes, including delegated examining.
4. Developing and implementing HR information systems strategies and solutions, ensuring system effectiveness, user proficiency, and data integrity for recruitment and staffing functions.
5. Analyzing workforce data, conducting studies, and developing new methodologies or techniques to improve human resources program efficiency, compliance, and service delivery.

Education cannot be substituted for specialized experience at the GS-14 grade level.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.

CTAP/ICTAP candidates: To be considered "well qualified" you must (1) meet all of the requirements as described in this section; and 2) be rated "well-qualified", which is defined as having a score of 85 or better.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Minimum Qualifications: Once the application process is complete, the Human Resources Offices or Subject Matter Expert (SME) will review the first two pages of your resume and supporting documentation to determine whether you meet the minimum job qualifications.

Your application and resume should demonstrate that you possess the following competencies. Do not provide a separate narrative written statement. Rather, you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Use specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position.

• HR Information Systems
• Leadership
• Managing Human Resources
• Personnel and Human Resources
• Technical Competence

Non-competitive Procedures: If you are applying under a non-competitive or special hiring authority, you will still be required to answer the assessment questions. However, you will not be evaluated against the rating and ranking criteria. Your resume and supporting documentation will be used to determine if you are minimally qualified for this job. Veterans' Preference will be applied when required by the hiring authority (e.g., VRA, Schedule A).

All qualified Non-competitive applicants and the best qualified Merit Promotion and VEOA applicants will be referred to the hiring manager for consideration.

Career Transition Assistance Programs: To receive selection priority for this position, you must: 1) meet the eligibility criteria; and 2) be rated "well-qualified", which is defined as having a score of 85 or better.

Shared Certificates: The Department of Energy shares lists of applicants among its internal Departmental Elements and organizations. You may be referred for consideration to other DOE Hiring Managers throughout the Department for more than one position based on this application. By applying to this announcement, you understand your application materials may be shared with multiple Hiring Mangers throughout DOE. If additional positions are filled from this announcement conditions of employment may differ. You will be notified if you are referred for additional positions.

You must meet all qualifications and eligibility requirements by the closing date ( 11/14/2025) of this announcement.

To preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12807043.

To apply for this position, you MUST provide a complete application package which includes:

• Your two (2) page RESUME showing all relevant work experience (paid and unpaid) including: duties performed; full name and address of the each employer; start and end dates (month/day/year); work schedule (part-time, full-time, number of hours if intermittent); salary; and any completed education and training (program title, subject area, number of hours completed, and completion date).
• Cover Letter, optional, expressing additional information not covered in your resume.
• Transcripts, if specific educational requirements are indicated in this job announcement. Unofficial transcripts or any report listing institution, course title, credits earned (semester or quarter hour) and final grade is acceptable. It is your responsibility to provide adequate proof that you meet the educational requirements.

Submit one or more of the following to support your eligibility(s) to apply to this job announcement:

• SF-50, "Notification of Personnel Action" (current/former federal employees): Most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held.
• Veterans: DD-214 Member Copy 4 showing type of discharge/character of service; current active duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter. For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.
• Individuals with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). For more information visit the USAJOBS Help Center.
• Certain Military Spouses: Permanent Change of Station (PCS) orders authorizing you to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). For more information visit the USAJOBS Help Center.
• Other non-competitive or special appointing authorities: provide documentation which supports your eligibility.
• Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable(e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) For more information see the OPM Guide to Career Transition.

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Do not provide photos or list a Social Security Number or date of birth on any attachment.

Next steps