Supervisory Inventory Management Specialist

Clarification from the agency

This announcement is open to current, permanent employees of the Veterans' Health Administration and indivduals eligible for CTAP.

• Directs SCM administrative sections including personnel, supply chain management, budget.
• Knowledge of interrelated supply chain and inventory management processes to coordinate the objectives and plan of independent organzations receiving local and rurla supply support.
• Ability to analyze independently and resolve difficult inventory management issues and problems.
• Ability to interpret policy direction for specific operating requirements.
• Develops guidance for applying supply policy, procedures, techniques and responds to problems or questions associated with inventory management involving implementation of inventory management guidelines.
• Responsible for and exercises independent judgement in all facets of the consumable medical commodity, non-biological implant and re-usable medical equipment programs.
• Plans and schedules ongoing production-oriented work monthly, quarterly, and on an annual basis; directs and assigns short and long term projects.
• Assists in the dvelopment of technical data, estimates, performance measure statistics, suggestions, and other information useful to higher level managers in determining which goals and objectives to emphasize.
• Decides the methodologies to use in achieving work goals and objectives, and in determining other management strategies.
• Responsible for the computerized inventory management system and Real Time Location Systems
• Manages effectiveness of planning, budgeting, and inventory control.
• Utilizes computer technology to conduct analytical studies, evaluate cost of operations, and develop enhancements and improvement to the storage and distribution.
• Coordinates the objectives and plans of several independent organizations receiving local supply support.
• Knowledge of specialized methods and techniques to analyze and evaluate the effectiveness and efficiency of inventory management programs and/or supply chain operations; knowledge of the Government Micro purchase Card Program.
• Ability to resolve issues and controlling actions in an inventory management function for complete category materials.
• Ability to analyzeindependently and resolve difficult inventory management issues and problems; ability to analyze and formulate business cases and develop statements of work for requirements planning and contract administration; and the abulityto interpret policy direction for specific operating requirements.
• Develops guidance for applying supply policy, procedures, techniques, equipment and methods; responds to problems or questions associated with inventory management involving implementations of inventory management guidelines.
• Knowledge, ability, and skill to clearly communicate the formal employee performance management system; ability to communicate verbally and in writing informal feedback and periodic employee performance evaluations; knowledge, ability, and skill to resolves informal compaints and grievances.
• Knowledge of and ability to use IFCAP, Real Time Location Systems, AEMS/MERS, Microsoft outlook, Microsoft word, Microsoft Excel, Sharepoint, Generic Inventory Package, Data Collection and Extraction Programs, Electronic Contract Management System, Point of Use Systems, and other computer systems utilized on a daily basis.
• Knowledge of technical health care commodities, re-usable medical equipment and administrative equipment required in the operation of these VA complexes in order to properly classify items, identify salient characteristics.
• Knowledge of materiel management regulations, appropriate acquisition regulations, use standards, and cataloging criteria to correctly process commodity and re-usalbe medical equipment requests.
• Knowledge of fund control point management, budgeting, and procurement procedures.
• Prepares reports in various formats, writing statement of work, performing technical review of contracts, discussing medical commodity needs with indiviuals from various backgrounds and professions as well as speaking to groups of various sizes.
• Utilizes and interprets A and other government regulations, manuals, handbooks, and local procedure/policies.
• Responsible for reviewing all incoming non-medical/medical commodities and non-biological implants from all supported services and clinics verifying salient characteristics, budged, and compliance with established budget controls and standards.
• Compiles, analyzes, and summarizes information relating to a wide variety of commodity requirements; develops strategy and time frames to resolve conflicts and recommends any alternative methods to obtain needed commodities.

Work Schedule: Monday - Friday 8:00am - 4:30 pm
Telework: This position is authorized for ad-hoc telework only.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Inventory Management Specialist/PD148150
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• A current, valid state-issued Driver's License is required for this position. NOTE: We cannot accept photographs, therefore; please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License.
• Selected applicant is suject to a pre-employment physical.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/29/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Applicants must have at least one (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service that has equipped applciant with the particular knowledge, skills and abilities to successfully perform the duties of Supervisory Inventory Management, and that is typically in or related to the work of this position. Specialized experience includes: planning, coordinating and executing an inventory and commodity management program; establishing procedures, overseeing and reviewing physical inventories and supply reconciliations; conducting data/information analysis for acquisition planning; planning and reviewing supply/inventory processes, functions and related systems; exercising supervisory responsibilities to include planning, assigning and evaluating work and resolving complaints; serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, sole source justifications, etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms; specialized knowledge and experience of logistics support activities in areas of acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations.

You will be rated on the following Competencies for this position:

• Communication
• Leadership
• Planning and Evaluating
• Problem Solving
• Reasoning
• Technology Application

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary and is usually accomplished while seated at a desk or table. Some walking and standing may occur in the course of a normal workday in connection with attendance at meetings, conferences, rounding or while researching files. Items carried typically are light objects.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• Performance Appraisal
• Professional Certification
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

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