Clarification from the agency

NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below.

The Imaging Program Administrator performs the role of the Departmental Chief Operating Officer (COO), coordinating with and furthering the missions of the Department Chief (CEO), Associate Chief (CMO) and the Informatics and Education Chief (CIO). The incumbent is the liaison between Radiologists and technical/administrative staff, also between the Imaging Department and other providers/clinics, VISN, and National Program Offices.

The major duties and responsibilities include but are not limited to:

• Compiles annual budget information; monitors expenditures; identifies variances; and recommends corrective actions.
• Contributes information to strategic plans and reviews, implements production, productivity, quality, and patient-centric service standards.
• Develops, evaluates, and adjusts organization structure, and management systems, to accomplish the overall Imaging Department's mission.
• Collaborates with the Imaging Service Chief, and other Service Leaders, or Senior Managers, to design the administrative structure needed to support the implementation of any new program initiatives and provide management of existing programs involving the Imaging service.
• Works with Quality Management technologist on data analysis and quality initiatives.
• Oversees, supports, and makes contributions to patient safety, implementing systems to conduct Root Cause Analysis and correction of errors.
• Oversees the PACS and medicom program.
• Develops, implements, maintains, and enforces departmental programs, policies, procedures, and protocols.
• Provides analysis, and interpretation support, to monitor various modality unit's performance measures, pertaining to the activities provided throughout the Imaging service.
• Responsible for all academic, clinical program development, and research administration.
• Manages the Imaging Service Budget, in this highly affiliated medical education complex, that includes patient care, research, education, and Imaging service funds.
• Communicates effectively with the Imaging Service Chief, to identify the Service Budget needs, and negotiates with management to arrive at appropriate funding levels, that make the most effective use of resources.

Work Schedule: Monday - Friday, 7:30 am - 4:00 pm
Telework: Not Available
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency. DRTs must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).
• Certification: All applicants must be certified in general radiologic technology by the American Registry of Radiologic Technology, Radiography (ARRT) (R). [A COPY OF ADVANCED ARRT CERTIFICATION MUST BE SUBMITTED WITH APPLICATION]

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations: In addition to the basic requirements above, candidates must meet the following grade requirements.

GS-13: Supervisory Nuclear Medicine Technologist (Imaging Program Administrator) Experience: At least one year of of creditable experience equivalent to the next lower grade level directly related to the position being filled and must fully meet all the KSAs at that level. In addition to the experience above, the candidate must demonstrate the following KSAs:

• (a) Ability to, provide the full range of supervisory duties which includes responsibility for assignment of work, performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions.(b) *Skill in administrative management (e.g., budgeting, contracting, procurement, and property management) in accordance with regulations.
• (c) *Ability to work collaboratively with other disciplines, upper management, regional, or headquarters level staff.
• (d) Ability to plan and execute short-term and long range programs and/or goals using project management and tactical/strategic planning, as well as, developing and overseeing complex quality programs by addressing outcome and performance benchmarks.
• (e) Advanced knowledge of concepts, principles and methodologies of a significantly high level imaging program that includes complex subsections such as diagnostic radiology, nuclear medicine and/or radiation oncology operations in order to assess program effectiveness and provide authoritative guidance for operations, personnel, and management.
• (f) Ability to develop, implement, maintain, and enforce departmental program policies, procedures, and protocols to maintain required documentation for compliance with safety, environmental and infection control standards, and with TJC, Food and Drug Administration, NRC-NHPP, American College of Radiation, Health Insurance Portability and Accountability Act, and other federal regulations. This includes the ability to monitor compliance with standards, identify variances or inabilities to meet established targets, and implement action to ensure that targets are met.]

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements: Light lifting (under 15 pounds); light carrying (under 15 pounds); straight pulling (2 hours); reaching above shoulder; walking (2 hours); standing (2 hours); repeated bending (2 hours); near vision corrected to 13" to 16"; far vision correctable in on eye to 20/20 and 20/40 in the other; and hearing (aid permitted).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Professional Certification
• Resume

Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field.

Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• CV
• Professional Certification
• Resume
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

Veterans' preference does not apply for internal or other current permanent Federal agency employees.

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