Clarification from the agency

Current Smithsonian Institution Internal Employees/Agency Employees Only may apply including current Smithsonian Institution employees with Federal career/career-conditional status or eligibility. More than one selection may be made from this announcement.

The Operations Manager collaborates with tribal governments, business leaders and cultural leaders to foster relationships that promote future support for program and Native American Indian culture.

In this position, you will:

• As NMAI’s representative, lead and coordinate, manage facilities-related projects for programs supporting a broad range of museum activities including the buildings, grounds/site, exhibits, collections, staff, visitor experience, restaurant, safety, sustainability, security, and gardens. 
  
  
• In tandem with the project coordinator, formalize project goals, guidelines, policies, objectives and develop or coordinate detailed project plans and recommend approval of designs and implementations of NMAI-funded construction and maintenance alternatives. 
• Serve as a Contracting Officer’s Technical Representative (COTR Level 2); prepare Scopes of Work and Requests for Proposal, negotiate contracts, administer contracts, evaluate the work of contracts, and, if needed, recommend the termination of contracts to OCON. This includes selecting the most appropriate contracting method (formal advertising, negotiation, 8A procurements, government schedules, etc.) to fulfill each requirement, determining pre-negotiation positions, pricing arrangements and incentives, price adjustment clauses, etc.

• Manage the specialized physical requirements of the museum, including safety, environmental controls, energy conservation, Leadership in Energy & Environmental Design (LEED) recertification requirements, sustainability, cleanliness, methods for the care of landmark buildings, hazardous and non-hazardous materials handling, emergency preparedness, security, disaster planning, and continuity of operations.

• Represent NMAI to several Smithsonian units, oversee NMAI facility management, construction, renovation projects, maintenance, safety and security for muti-year planning for maintenance and care of NMAI's sites and landscapes.

• Assign projects and tasks; prepare performance plans and write performance appraisals;' approve work schedules, leave, and overtime; resolve conflicts and takes disciplinary action when required; nominate staff for awards to reward exceptional performance.

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-12 level in the Federal Service.  For this position, specialized experience is defined as serving as a senior specialist coordinating the operation of cost-effective facility operation services at a museum or other public building. 

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (0301) and who are in a (Federal competitive appointment) as this advertised position, are not required to submit a transcript with your application package. However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Ability to negotiate with high level SI. OFEO, NMAI and SI bureaus management officials so they accept and implement recommendations.
   
   
2. Expert knowledge of contracting laws and regulations to develop, negotiate, administer and evaluate contracts and contractor performance as a COTR.
   
   
3. Expert knowledge of specialized physical requirements of museums or public buildings, including safety, environmental controls, energy conservation, Leadership in Energy & Environmental Design (LEED) recertification requirements, sustainability, cleanliness, methods for the care of landmark buildings, hazardous and non-hazardous materials handling, emergency preparedness, security, disaster planning, and continuity of operations

4. Ability to communicate in writing with research, collections management, administrative staff; project managers, program managers, subject matter specialists, and contractor representatives; to develop ideas in a logical analytical sequence; to express thoughts clearly and to write concisely.

5. Ability to supervise organizational staff

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Your application package should include the following documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), and hours worked per week, for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

  For assistance with creating a resume, please click USAJOBS Help Center - How do I write a resume for a federal job?

• Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current/highest grade level.  Examples of appropriate SF50s include: Appointments, Reassignments, Within-grade/range increases or Promotion actions.  NOTE: Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50’s on their own. You may need to provide more than one SF-50. Failure to provide the appropriate SF-50(s) may prevent you from receiving consideration for this position.

• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.

Next steps