Summary
The Federal Retirement Thrift Investment Board (FRTIB) is looking for a highly qualified and motivated individual to serve as a Supervisory Procurement Analyst.
This Job Opportunity Announcement (JOA) may be used to fill other Supervisory Procurement Analyst, GS -1102- 14 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.
This job is open to
Clarification from the agency
ALL U.S. CITIZENS. DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
Duties
The incumbent serves as a Supervisory Procurement Analyst, and oversees and manages operational and management policy functions, and business administration within the Acquisition Policy and Program Branch in the Office of the Executive Director. The incumbent has responsibility for administering specific acquisitions programs (e.g, Small Business, Government Purchase Card, and Acquisition Career Management) and managing and directing the development, implementation, interpretation, review, and modification of policies, procedures, and guidelines governing all phases of the Agency's acquisitions and associated programs. The incumbent works under the general supervision of the Senior Procurement Executive (SPE).The major duties of the position are:
- Initiates and leads constant, effective liaison, communication and coordination on all matters relating to acquisition policies, processes, and practices in all phases of the acquisition cycle including requirements definition, acquisition planning, and contract administration.
- Maintains an Unlimited Warrant and FAC-C III certification or equivalent.
- Per 41 USC 1705, serves as the Agency's Delegated Competition Advocate.
- Oversees the Agency's Government Purchase Card program.
- Oversees the Acquisition Career Management Program manager.
- Manages and leads the performance of acquisition programs, including strategic initiatives, continuous improvement and project management.
- Oversees and analyzes business and procurement systems to ensure timely and effective monitoring and reporting on key acquisition metrics and business management status.
- Leads or supervises the planning, developing, and executing strategies for the overall acquisition policy program.
- Oversees the development, review, maintenance, revision, and updating of Agency acquisition policies, procedures, guidelines, and directives. Collaborates in the development of Agency acquisition policies and procedures, and in the effective implementation of those policies and procedures throughout the Agency.
- Supervises, directs, coordinates and oversees work functions performed by a subordinate staff.
- Evaluates work performance of staff and furnishes advice to employees on both work and administrative matters.
- Interviews candidates for positions and recommends appointment, promotion and reassignment.
- Hears and resolves complaints from employees, referring group grievances and more serious unresolved complaints to higher-level management.
- Identifies development and training needs of employees and provides and/or arranges needed development and training.
- Finds ways to improve production and/or increase the quality of the work director and develops performance standards.
- Performs other duties, as assigned.
Requirements
Conditions of Employment
U.S. Citizenship is required.
All qualification requirements must be met by 07/13/2024. Your application package will not be considered if it is missing any of the required documents listed under the "Required Documents" tab. Failure to submit required documentation will impact your eligibility for this position. If you have any concerns or questions regarding required documents, please contact FRTIB Operations (contact information is noted below in this announcement) prior to the closing date of this announcement.
Probationary Period. One-year probationary period may be required.
Supervisory Probationary Period. One-year supervisory probationary period may be required.
Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law.
This position requires the incumbent to submit a confidential financial disclosure statement.
Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated.
If selected for this position, you will be required to provide documentation of your current, unexpired Contracting certification prior to appointment.
Qualifications
To qualify for this position applicants must meet the Basic Experience, the mandatory training requirement, and the Specialized Experience as described below.
Basic Requirements for GS-13 and Above
A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher-level contracting positions, including at least 4-years of experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
And
B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Or
C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.
D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
Mandatory training prescribed by the head of the agency for progression to GS-13 or higher level:
FAC-C or Department of Defense certification in Contracting at any level, or Certified Federal Contract Manager from the National Contract Management Association. More information about FAC-C certification can be found here.
Specialized Experience:
In addition to meeting the Basic Requirement and the mandatory training, applicants must also have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level (equivalent to the GS-13) in the federal government. Specialized experience is defined as: providing guidance in all phases of the acquisition cycle including requirements definition, acquisition planning, and contract administration; developing and/or overseeing implementation of acquisition policies and procedures; and interpreting and implementing Federal Acquisition Regulations (FAR) within an agency/organization..
*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Education
You must provide your transcripts to support your educational claims (Bachelor's degree and any additional transcripts containing required coursework listed in the Basic Requirements above). Transcripts may be unofficial copies, but they must come from an accredited college or university, and they also must include course names and the number of credit / semester hours. Click here to search the database of accredited institutions.
Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications.
Education may not be substituted for experience for this series and grade combination.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
To preview the occupational questionnaire, click on the following link https://apply.usastaffing.gov/ViewQuestionnaire/12457477.
You will be evaluated for this job based on how well you meet the above qualifications.
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Contracting/Procurement - Knowledge of various types of contracts, techniques and requirements (for example, Federal Acquisition Regulations) for contracting and/or procurement, and contract negotiation and administration.
Technical Competence - Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands and evaluates technical information related to the job; advises others on technical issues.
Managing Human Resources - Plans, distributes, coordinates and monitors work assignment of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least Well Qualified to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.
You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.
When a sufficient pool of candidates has been determined only members of that group will be referred to the selecting official for further consideration.
Required Documents
Please be advised the following documents are required even if you are already a current federal employee or employee of the FRTIB:
1. Resume (please include on your resume the experience you wish to be considered for the review of your qualifications, the dates of employment with month, day and year, and hours worked per week). Resumes that do not contain all of the necessary information to determine qualifications may be marked as insufficient and applicants may not receive consideration for this position. Your latest resume submission is the one that will be used to determine your qualifications.
2. Responses to the occupational questionnaire.
3. You must submit supporting documents verifying your selection priority eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:
- ICTAP documentation. RIF separation notice along with your last performance rating or appraisal.
- Schedule A documentation. A qualifying letter from a doctor's or vocational rehabilitation office indicating you are eligible for hire under the Schedule A hiring authority.
4. College transcripts. Transcripts must be legible and possess the school name imprinted on the transcript or be on school letterhead; you may be asked to submit official transcripts upon selection. Your transcripts must include your Bachelor's degree and any additional transcripts for education received that shows at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Failure to submit transcripts will result in elimination from further consideration for this position.
5. Proof of mandatory training certification. You must submit certification showing you have completed the mandatory training for FAC-C or Department of Defense certification in Contracting at any level, or as a Certified Federal Contract Manager from the National Contract Management Association.
6. Exception waiver. If you are qualifying based on the exception waiver you must submit a SF-50 showing you occupied a position in the 1102 job series at the 14 level as of 01/01/2000.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You must apply through the USAJOBS online job application system. Complete the occupational questionnaire and submit the documentation specified in the "Required Documents" section, below. The complete application package must be submitted by 11:59 PM (EST) on 07/13/2024 to receive consideration.
*To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
*Click the Submit My Answers button to submit your application package.
*It is your responsibility to ensure your responses and appropriate documentation are submitted prior to 07/13/2024.
*To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
*To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
Note to applicants: To assist us with an expeditious application review process, please do not submit additional documentation from what is being requested in the announcement. The following documents are not required and do not need to be submitted with your application:
- Diplomas of any type (when education documents are required, you must submit unofficial transcripts, not diplomas)
- Letters of recommendation, reference, or congratulations, etc.
- Any documents with a picture of the applicant
- Awards documentation, including SF-50's for awards
- Performance appraisals (only ICTAP eligible applicants need to submit their latest performance appraisal)
- Evaluations of any type
This and other positions announced by the FRTIB may be filled under Schedule A, 5 CFR 213.3102(u). Schedule A is an excepted service hiring authority used to appoint persons with severe physical, psychiatric, and/or intellectual disabilities. Such individuals may qualify for conversion to permanent status after two years of satisfactory service. Documentation of disability is required, e.g., Schedule A letter. Such documentation is used to verify the individual being hired is indeed a person with a severe physical, psychiatric, and/or intellectual disability. This documentation must be provided to the hiring agency at the time of application, before an individual can be hired. Documentation of eligibility for employment under Schedule A can be obtained from a licensed medical professional (e.g., a physician or other medical professional certified by a state, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (e.g., state or private); or any federal agency, state agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Submission of a VA letter does not automatically qualify as a Schedule A letter. The vacancy announcement you are viewing is a competitive announcement, therefore, if you wish to be considered under the Schedule A authority you may continue with the application process online or email your supporting documentation and resume to Steven.Brown@FRTIB.gov for consideration.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Paper applications and information sent by mail will not be accepted.
Next steps
Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for a possible interview. You may also check the status of your application through your USAJOBS profile.
When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.
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