Supervisory Program Analyst

Clarification from the agency

All U.S. Citizens and Special Hiring authorities to include Military Spouses, and Veteran

This position is being filled under AcqDemo Direct Hiring Authority (DHA) for non-acquisition positions involving 51% or more of time in direct support of acquisition positions within Business and Technical Management Professional Career path.

As a Supervisory Program Analyst at the NH-0343-4 broadband level, some of your typical work assignments may include:

• Leads cross functional matrix team efforts in performing research and analysis to respond to detailed questions in assigned area of responsibilities, in formulating or executing plans. Analyzes the requirements of the workforce to participate in the establishment of short and long range plans. Assesses and provides strategic direction for resolution of problems, policies, and procedures.
• Prepares and presents information and decision briefings at all management levels to convey strategic vision or organizational policies. Ensures integration, analysis, planning, issue identification, and path ahead for timely and efficient execution of improvements. Develops reports and provides clear and concise briefing materials.
• Leads / guides other analysts to develop, refine, coordinate, implement and maintain policies, guidelines, processes, plans, techniques and procedures in accordance with applicable legislation, regulations and policy, to fit new situations to improve overall program operations. Develops and integrates innovative approaches to attain goals and minimize expenditures. Analyzes new or proposed guidance/regulations to determine impact on program operations or develops solutions to highly challenging programs or projects.
• Establishes and maintains effective coordination with internal and external organizations on matters of mutual concern or requiring coordinated efforts. Participates in high-level teams, meetings and special working groups to coordinate and resolve problems concerning conflicting requirements, reporting systems, etc. Resolves diverse viewpoints/controversial issues and solves broad organizational issues.
• Identifies functional and cross functional processes as it relates to workforce operations. Initiates actions to resolve major organizational issues. Works with senior management to establish new fundamental concepts and criteria and stimulate the development of new policies, methodologies and techniques. Gathers data to identify critical processes and critical steps within processes. Identifies those processes most in need of business process re-engineering and develops methods for monitoring program performance. Monitors completion of taskers and actions against established milestones and prepares material for presentation for management. Analyzes and evaluates the effectiveness of program operations to meet established goals.
• Manages the directorate's administrative requirements including, but not limited to: Personnel staffing, hiring actions, talent management, Enterprise Task Management Software Solution (ETMS2), Operations Resources and Business Integration Technologies (ORBIT), MDA annual, incentive and time-off awards tools, MDA Conference Request Tool, Financial Management (FM) Certification Program, FM Learning Management System (FM LMS), Administrative Officer to General Counsel for the Financial Disclosure Management processes, external awards development and review for leadership approval, staffing package development and review for leadership approval, conference package development and review for leadership approval, training management, organization charts and associated overview briefings. Assumes ownership of processes and products, as appropriate.
• Captures, integrates, organizes and analyzes workforce management data using a variety of statistical analysis software and data mining methods. Assesses data and systems to determine the type of data available and how it can be imported into other systems to reduce or eliminate manual reporting requirements for more efficiency. Evaluates data used in tools for use in the management and direction of programs. Based on the data evaluated, works with senior management to establish new fundamental concepts and criteria and stimulate the development of new policies, methodologies, and procedures.
• Leads, defines, and manages, incorporating the Risk Management Internal Control (RMIC) program in regarding risk to identification of risks, risk mitigation strategies, and associated testing. Assesses and determines irregularities or inaccuracies and provides strategic direction for resolutions of problems. Duties include analyzing sensitive data requiring accesses to classified information.

Conditions of employment

• Must be a U.S. Citizen
• Occasional Travel
• Work Schedule: Full-time
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Overtime: Occasionally
• Tour of Duty: Maxi Flex
• Recruitment Incentives: Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees based on agency policy and availability.
• Fair Labor Standards Act (FLSA): Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is not telework eligible.
• Supervisory Probationary Period: May be required to successfully complete a supervisory probationary period.
• This position is subject to an initial drug screening, and random testing thereafter. You may be required to sign a “Drug Test Statement of Understanding” if you are selected for this position.
• This position is designated as a financial management (FM) workforce position and requires certification in accordance with the National Defense Authorization Act (NDAA), Public Law 112-81, Subtitle F-Financial Management, Section 1599d.
• Incumbent must obtain mandatory FM certification requirement annotated on the position coding sheet. Continuous learning points are required every two years.
• This is a drug testing designated position.
• Must be able to obtain/maintain a Non-Critical Sensitive/Secret clearance.

Qualifications

You may qualify at the NH-04 Broadband Level, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the NH-03/GS-13 grade level in the Federal service as listed below and must meet 3 of the 5 specialized experience listed below to be qualified:

• Experience with personnel staffing, hiring actions and talent management policies and processes. Building cohesive teams and managing operational performance.
• Utilizing a wide-range of qualitative and/or quantitative methods; advance management and organizational practices; and planning and evaluating complex program functions to assess and improve program effectiveness in meeting established goals, measures, and objectives.
• Experience working with and across executive staffs, joint staffs, commands, agencies, and the services in the development of the organization's primary mission, goals, and objectives.
• Implementing change management strategies to facilitate organizational initiatives and achieve measurable transition objectives. Experience with communication (oral and written), researching, planning, coordinating, and briefing actions in support of leadership's goals, objectives, and mission.
• Experience with process, products, terminology, and guidance documents to be able to design and conduct independent assessments to identify potential issues and to ensure full compliance with DoW guidance and Agency strategies and policies.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant work experiences as it relates to fundamental competencies, identified below, required for this position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Traditional rating and ranking of applications does not apply to this vacancy. Your application (resume and supporting documentation) will be evaluated to determine if you meet the minimum qualifications required as listed on the announcement under qualification requirements.

Veterans Preference: If you are entitled to veterans preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

For information on entitlement see http://www.fedshirevets.gov/job/vetpref/index.aspx

Military Spouse Preference: If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. If you are claiming military spouse preference and qualified for the position, your name will be placed below preference eligible veteran candidates and above non-preference candidates on a list sent to the hiring manager for employment consideration. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist, save the document and attach it to your application package.

Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp): To receive this preference, you must choose to apply using the " Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp)" eligibility. If you are claiming Military Spouse eligibility and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager. Information and required documentation for claiming Military Spouse eligibility may be found at the General Applicant Information and Definitions link below.

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.). Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED

1. Your resume:

• All applicants are required to submit a resume limited to two (2) pages showing all relevant experience. Your resume must address your qualifications for the position, and it may not exceed two (2) pages. Your 2-page (or less) resume must be in PDF format, with no smaller than a 0.5" margin and no smaller than a 10-point font. If you submit a resume that exceeds the two-page limit and/or does not meet the margin or font limitations stated herein, you will immediately be deemed ineligible for this position and will be removed from further consideration. Must include the work schedule, hours worked per week, dates of employment, and duties performed. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans.
• Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

2. SF50

• It is recommended that all current and former civilian Federal employees submit a copy of your MOST RECENT SF50 (Notification of Personnel Action) showing your tenure, grade and step, salary, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc.

PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DODCustomersRequiredSupportingDocumentation.pdf?

Next steps