Supervisory Recreation Specialist (Entertainment and Special Events Director) Job in Yokosuka Naval Base, Japan

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Military spouses

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is or was, working overseas.

Duties

• Uses creativity to plan, develop, manage, promote and implement well-rounded Community Recreation programs utilizing numerous facilities within the entire MWR Department.
• Supervises and coordinates leisure skills development activities and classes.
• Organizes community special events such as comedy shows, holiday events, celebrity appearances, concerts, festivals, open house events, and any other coordinated special events or program offered through the year.
• Serves as a liaison for MWR related activities associated with Fleet & Family Readiness Departments (N9) and other tenant commands on base.
• Provides support for unit allocation events to include equipment, programming ideas, and coordination assistance.
• Ensures all special events, classes and advertisements are in compliance with local and regional program policies, regulations and procedures, including higher level Navy and Department of Defense (DoD) instructions, regulations and program standards.
• Monitors the selection, preparation, and performance of local and international entertainers.
• Ensure compliance with local and higher-level directives concerning types of entertainment.
• Advises and briefs the Recreation Director on the reception/success of entertainment programs. Continually evaluates the effectiveness of overall program objectives and makes recommendations to higher level managers.
• Responsible for the coordinating of lodging and hospitality and escorting of all visiting entertainers including special stage requirements, dinners, beverages, dressing rooms, etc.
• Liaisons with local and stateside promoters and establishments to receive the analysis of program functions, manpower usage, staffing levels, patrons' usage, and fund usage for all areas under management and recommends changes and improvements.
• Reviews monthly financial reports, compares reports to the budget, and provides execution explanation for higher-level review.
• Develops plan for over/under executed funds, end of the year funds, grants, and future requirements based on higher level guidance.
• May be assigned military employees; non-federal workers, unpaid volunteers, student trainees or others.
• Authorizes personnel action requests (NAR) and ensures timekeeping documents are submitted in accordance with local direction.
• Ensures interviews and selection of new hires is performed in accordance with established hiring practices.
• Leads assigned day-to-day operation of multiple programs, assists with staffing, training, and scheduling.
• Provides administrative duties and support through after-action reports, data collection, and database administration.
• Solicits input from activity managers regarding internal short/long range goals, business plan objectives, and program standards.
• Evaluates and reviews ongoing programs and recommends changes that may develop, adapt, modify, expand, or otherwise change the program activity to better meet and enhance the expected effectiveness of the programmed activity.
• Develops and/or assists with writing standard operating procedures.
• Performs regular analysis of projects and programs; considering operating budget, staffing requirements, plans, trends, command mission and changing population.
• Provides onsite project oversight and ensures that approved plans are implemented and notifies local and regional leadership of any issues or concerns that may arise.
• Uses metrics and financial data to make recommendations for any modifications to programs.
• Ensures all facilities and activities associated with the Community Recreation program meet established fire, safety, security and sanitation guidelines.
• Takes timely action to correct deficiencies through coordination with appropriate entities.
• Leads and performs check-in and check-out of materials and collects any applicable fees by operating point of sale (POS) computer system equipment and activities associated with Community Recreation Programs.
• Completes a Daily Activity Report (DAR) to ensure accountability for the balancing and reconciliation of daily sales transactions.
• Performs inventory of various types of equipment, retail items, supplies and any other item deemed to have cash value.
• Develops working partnerships with both on base and off base organizations (park districts, forest preserve, clubs, special interest groups, etc.) to support and benefit MWR programs.
• Develops contacts and creates professional proposals, execution of agreements and follow-ups.
• Conducts research, and provides information, and referrals on a variety of recreational opportunities for individuals/families on and off the base.
• Responsible for planning, coordinating, publicizing, marketing and execution of programs and special events within the Community Recreation program by utilizing all available resources.
• Promotes MWR facilities and events through staff and student indoctrination and other large group functions and gatherings.
• Performs other duties as assigned.

Requirements

Conditions of Employment

• Must satisfactorily complete an Access National Agency Check (ANACI) or other equivalent background check.
• Must possess and maintain a current driver's license to drive a government vehicle in the performance of duties.
• Wears protective clothing and equipment as situations warrant.
• May require sitting, walking, long periods of standing, bending and lifting of moderately heavy items up to 40 pounds, occasionally required to lift heavier ite
• Work may require considerable physical exertion while instructing or guiding participants in a variety of activities
• Work may require working outside for special events or leading outdoor group outings or trips.
• May be required to drive motor vehicles up to a 9-passenger van to transport entertainers

How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 03/05/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12678733It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant.

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application. If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.