Supervisory Supply Management Specialist

Clarification from the agency

OPEN TO CURRENT PERMANENT VA EMPLOYEES ONLY

Duties include, but may not be limited to the following:

• Serves as the senior logistics management officer for a VA HCS (with multiple campuses) and supported catchment area, integrating acquisitions and procurement, logistics and related support and services for the supply chain, expendable/nonexpendable (EX/NX) and capital equipment, inventory management, storage and distribution operations, total supply support, and in some cases transportation, mail room, and reproduction. Integrates and aligns acquisition, delivery and management of supplies, equipment, and services to ensure the successful delivery of patient care.
• Standardizes business processes, establishes performance measures and analyzes the supply chain, developing actions as a result of analysis results, metrics, quality assurance/compliance, operating practices, and reporting within the system and supported catchment area. Exercises SCM responsibility for the coordination and integration of new technology and/or implementation of new supply and equipment requirements. Integrates operations for the acquisition and procurement of complex healthcare resources that involve planning, coordinating, and evaluating logistical and SCM actions required to support complex requirements of a large healthcare system.
• Oversees, guides, manages, and integrates supply chain operations across the organization, including planning and coordination with fiscal, acquisition, clinical and administrative operations. Directs the supply chain, to include budget projections and execution for logistics programs and contracts, utilizing an understanding of the role of logistics in healthcare system and VISN financial, business, capital asset management, clinical, and administrative operations.
• Serves as the senior VA HCS logistics expert. Maintains extensive knowledge of supply chain systems and requirements necessary to provide direct support to the VA HCS, and technical guidance and assistance to all organizational SCM personnel pertaining to logistics. Performs broad and comprehensive formal studies of benefits, impacts, characteristics, and problems associated with logistics policy.
• Analyzes the supply chain, developing actions as a result of analysis results, metrics, quality assurance/compliance, operating practices, and reporting within the health care system. Develops performance measurement/management of all of the aforementioned (including statistical analysis, workload projections, and process management).
• Analyzes and coordinates information and requirements with the healthcare system, Veterans Services Integrated Network (VISN) and VA Central Office (VACO) in the area of acquisitions and procurement of supply, equipment, and medical readiness. Through subordinate managers, conducts cost-benefit analysis for procurements through the total supply chain. Analyzes supply status and directs the priority of maintenance effort for organizational equipment. When these indicators and reviews reveal improvement opportunities, acts as the catalyst, and ensures these opportunities are realized.
• Establishes local facility policy and ensures best practices are implemented as appropriate, utilizing continuous quality improvement principles, practices, and initiatives, including six sigma and lean management. Implements and monitors current logistics systems (such as GIP, AEMS/MERS, IFCAP, etc.) and the deployment of Enhanced Supply Support Programs, or their future replacement programs.
• Monitors progress toward meeting the logistics plan and identifies causes and impacts of delays or other problems related to overall execution of the logistics plan and adjusts plans and schedules to mitigate those impacts (the logistics plan includes acquisition of all materiel and services associated with the operation of a VA HCS and supported catchment area). Coordinates management oversight (with fiscal, acquisition and logistics) of undelivered orders, accounts payable and related functions.
• Conducts strategic planning and quality management of the equipment and leasing programs, including coordination of VA HCS and supported catchment area activations and major purchases.
• Working through subordinate staff, analyzes requirements, develops forecasts, directs reallocation, and provides guidance for the execution of funds for all logistics resources (these may include operational funds such as secondary stock funds, office supply accounts, transportation funding, medical supplies, and equipment). As senior approving official for the government purchase card (GPC) program, accounts for, and provides oversight and guidance to GPC individuals.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 7:00am -3:30pm
Telework: Not Suitable
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Supply Management Specialist/PD99474S
Relocation/Recruitment Incentives: Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/07/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience as described below:

GS-13 Grade Requirements:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

• Expert level knowledge of all facets of logistics and acquisition management including requirements determination, acquisition, materiel management, performance measurement, quality management and continuous process improvement, inventory and warehouse management, transportation, etc.
• In-depth knowledge of contracting methods and contract types to assist in the development of acquisition strategies for procurement planning, product evaluation and services award. Knowledge and skill sufficient to manage local facility acquisition programs involving management, coordination, and planning of a number of contracts including service, supply, healthcare, leases, and more. Mastery of contracting methods and contract types for development of acquisition strategy in order to plan and carry out support of long-term pre-award and post award acquisitions. Knowledge and skill sufficient to manage facility acquisition program involving coordination of, and planning for a number of contracts.
• Ability to coordinate and evaluate the efforts of functional specialists to identify specific requirements and to develop and adjust plans and schedules for the actions needed to meet each requirement on time; this specifically includes forecast planning and budget execution for supplies, subsistence, durable medical equipment, medical gases, expendable/non-expendable and capital equipment, inventory management, warehouse operations, transportation and distribution.
• Skill in the use of performance measurement data, advanced data analysis techniques, tools, systems, and statistical analysis to provide objective performance monitoring, substantiate workload projections, and identify improvement opportunities to the VISN.
• Works under the general supervision of the FCSCO. Latitude is given in the performance of all duties. The position is fully responsible in conjunction with the FCSCO for actions committed, duties performed, and decisions and interpretations rendered. Work assignments are given with little or no direction for accomplishment of the project. The FCSCO measures performance in terms of program outcomes.
• The ACSCO operates under extensively delegated authority, an exceptional degree of independence, and is responsible and accountable to the FCSCO for leadership in the formulation and operation of the facility logistics program in a manner that supports operations, including foremost the provision of health care and patient safety.
• Managerial and supervisory duties are performed and occupy 25% or more of the position's time. Helps to develop multi-year work plans, makes revisions, manages policy and organizational changes, and helps to execute the budget and personnel actions. Serves as VA HCS Accountable Officer in the absence of the FCSCO.
• The work involves originating new logistics techniques, establishing criteria, developing information and approaches for problem resolution, and interpreting policies, procedures, and regulations for the facility and other serviced administrations. Usually a high degree of ingenuity, resourcefulness and creative thinking must be used as the work involves detailed involvement in substantive logistics elements. Frequently works under severe time and funding constraints.

You will be rated on the following Competencies for this position:

• Acquisition Strategy
• Administration and Management
• Financial Management
• Leadership
• Manages Human Resources
• Planning and Evaluating
• Problem Solving
• Technical Competence

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, but requires visits to warehouse and storage areas, loading docks and other facilities. Work is normally performed in an office setting that is adequately lighted, heated, and ventilated, and requires safe office practices.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• Other (1)
• Resume
• SF-50/ Notification of Personnel Action

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Veterans' Preference: Veterans' preference does not apply for internal permanent agency employees.

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