TITLE 32 ADMINISTRATIVE OFFICER GS-0341-13

Clarification from the agency

Open to Areas 1, 2, & 3. DEFINITION FOR AREAS OF CONSIDERATION IN ADDITIONAL INFORMATION

Position Description # D2049000

POSITION DUTIES: This position is located in a Brigade/Group/Troop Command Headquarters. The purpose of the position is to function as the Officer in Charge (OIC) of the organization. The incumbent serves as the principal staff officer and primary advisor to the Commander for providing leadership, oversight, information, analysis, guidance and recommendations on readiness and day-to-day matters of the command. Supervises the organization through battalion and separate company level subordinate supervisors

MAJOR DUTIES:

(1) As the full-time representative of the Commander, oversees the development of unit goals. Ensures goals are in consonance with higher headquarters direction and local limitations. Oversees the development and execution of long and short range plans and programs. Provides a focus for all unit functions and activities.

(2) Supervises and coordinates the activities of the full time staff of the headquarters and subordinate units. Provides instructions and guidance to staff sections and subordinate units in the conduct of daily activities. Visits subordinate units on a regular basis to provide guidance and assistance to ensure command programs have been implemented and to evaluate their effectiveness.

(3) Manages the full time personnel program for the organization. Directs, coordinates, and oversees work directly and through subordinate supervisors. Advises staff regarding policies, procedures, and directives of higher-level management or headquarters. Selects candidates for subordinate non-supervisory and supervisory positions taking into consideration skills and qualifications, mission requirements, and EEO objectives.

(4) Promotes acceptance and adherence of programs such as Sexual Assault Response Program, Equal Employment Opportunity, Federal Women's Program, Labor Management Relations, and other special emphasis programs.

(5) Provides oversight for unit level feeder reports. Evaluates organizational readiness reports and develops recommendations for improvement/modification to the organizational priorities based on ever-changing needs of the Brigade and subordinate units. Analyzes proposed changes and determines effects on organizational readiness and the ability of subordinate units to accomplish assigned missions.

(6) Executes command level inspection program for the organization. Conducts reviews and recommends changes to command policies, activities, programs, and ensures subordinate units are progressing toward the desired readiness goals. Provides guidance and assistance to ensure command programs have been implemented and evaluates their effectiveness in subordinate units.

(7) Keeps up to date with new policies, regulations and directives. Reviews, provides input and finalizes studies relating to new force structure, reorganization, relocation of units, personnel practices, etc.

(8) Serves as principal representative of the National Guard (and unit commander) in the community. Provides support for community activities such as parades, celebrations, military funerals, etc. Coordinates with elected officials, civic organization officials and school officials for recruiting activities, community support projects, natural disaster or civil disturbance planning. Coordinates with local media as necessary.

(9) Ensures the National Guard armories and other facilities in the command are properly utilized and cared for. Arranges for repair, upkeep, and custodial services for the facilities. Ensures proper security measures are established and followed. Ensures audits and reviews of armory rentals and unit accounts are conducted.

(10) Performs other duties as assigned.

Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in military assignment in WV's National Guard, and is required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Male applicants born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered, or you are not eligible for appointment in this agency.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a 2 year probationary period.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• Required to obtain and maintain a satisfactory security clearance, AND, as a minimum, a completed National Agency Check (NAC) prior to assignment.
• The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.

Qualifications

MINIMUM MILITARY GRADE: O3 MAXIMUM MILITARY GRADE: O5

Your rank MUST be included somewhere within your resume.

You must fully substantiate in your own words that you meet the requirements listed below. When explaining minimum requirements and specialized experience you must give examples. Do not copy from the vacancy announcement or the position description. Explain it in your own words and give examples to be considered for this vacancy.

All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position.

***ENLISTED APPLICANTS ONLY***
All enlisted applicants who exceed the maximum military rank must provide a memorandum explaining if selected for this position, you will accept a voluntary reduction in rank. The memorandum must be submitted WITH your application to be considered for this position.

GENERAL EXPERIENCE: Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: 1-year specialized experience equivalent to at least the next lower grade level. Must have experience, education, or training using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies. Experience in analytical and investigative techniques. Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your documents will be compared to your responses on the assessment questionnaire to determine your level of experience.

• Plagiarism in an applicant's resume from any position description or qualification standard written by NGB or OPM will result in an automatic disqualification.
• HRO will not search for missing information or infer about aspects of an applicant's application. The information therein must be clear and unambiguous for an eligibility determination.
• DSG and M-Day applicants will be required to include their part-time experience or current status in the West Virginia National Guard in their resume to prove eligibility for Consideration in Area 3.
• All supporting documentation required for eligibility certification will be explicitly listed in the Required Documents section on USA Jobs. Applicants that fail to produce all documents listed in this section before the announcement closes will be disqualified.
• Resumes alone are not sufficient as proof of documentation.

If you are found eligible, you will be referred in numerical order of area of consideration to the hiring manager for employment consideration. If you are found eligible and were not referred to the hiring manager, then your application will be held until the hiring manager requests your respective area.

To apply for this position, you must submit a complete Application Package which includes:

If you do not submit these forms, you will be deemed ineligible, and your name will not be referred to the hiring manager.

1. Resume
   • Must provide Military Rank/Pay Grade for current members serving in the Armed Forces.
   • Include DSG/M-Day assignment information or provide other supporting documentation (v-MPF RIP, NGB 23A, etc.)
   • Cannot exceed 2 pages
2. SF-50, AGR Orders, or ADOS Orders (Only if you are a fulltime employee of the National Guard)
   • Must be up-to-date and current
3. Transcripts/Degree (If you wish to be certified based on education)
4. Certification (If it is required in this announcement)

Your responses to the Qualifications Questionnaire; this questionnaire is filled out via the USA Jobs Announcement through www.usajobs.gov. ALL applications and supporting documents MUST be submitted through www.usajobs.gov electronically and must be submitted prior to midnight of the closing date. Mailed, e-mailed, hand-delivered, and faxed applications will NOT be accepted or considered. Missing required documents will prevent you from being found eligible for this position and will prevent you from being referred to the hiring manager.

DO NOT SUBMIT MEDICAL DOCUMENTATION

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