Duties
Position Description # D1040P01
This position is located in the JFHQ-State Human Resources Office (HRO). The purpose of the position is to provide support for recruitment and placement, military technician compatibility, permanent change of station moves, pay setting, recruitment/retention/relocation (3R) incentives, advanced in-hire rates, and reduction-in-force actions. Work is performed for either Army (ARNG) or Air National Guard (ANG) full-time employees within the State.
Description of Duties (shortened):
1. Determines candidate eligibility and performs qualification analysis of eligible applicants. Maintains necessary documents associated with merit placement, applicant pool, Department of Defense (DoD) Priority Placement Lists, and Over-graded Technician Listings. Analyzes and applies appropriate Title 32 (Dual Status) and Title 5 qualification standards. Reviews college diplomas, college credit hours and special licenses to ensure the qualification of candidates meet qualification standards for the occupational series and grade.
2. Reviews and verifies information on requests to fill actions to ensure accuracy and applicability and research applicable regulatory guidance and recommends effective and alternative recruiting actions. Creates new and recurring vacancy announcements on behalf of supervisors. Identifies appropriate qualification standard to be applied, validates hire authority, develops position announcements, determines appropriate area of consideration, develops candidate evaluation criteria and accrediting plan, requisition for Department of Defense (DoD) priority placement matches, validates appropriate pay table and publishes vacancy announcement using automated system (i.e.: USAJobs). Integrates established HR policies and procedures to provide effective support to managers, supervisors, and the Human Resources Officer on recruitment and placement matters for a variety of journeyman-level (and below) administrative, technical, professional, and clerical occupations by assisting in the development of the merit promotion plan and execution of the recruitment and placement program.
3. Initiates recruitment action and processes through established Request for Personnel Action (RPA) channels. Determines nature of action and legal authority under which action is to be processed. Establishes and certifies accuracy of rates of pay for all placement actions in accordance with federal law, OPM, NGB regulations and local policies. Reviews personnel records to prevent dual employment and/or dual compensation. Ensures required selection documentation and information is correct. Verifies medical certificates and reports from references and verifies security requirements. Interprets and applies State pay setting tools such as highest previous rate rule and recruiting and retention incentives. Sets rates of pay for General Schedule (GS) and Federal Wage System (FWS) technicians for appointments, transfers, promotions, changes to lower grade, and changes between GS and FWS pay systems using pay setting tools. Routes Request for Personnel Action (RPA) for additional action and approval utilizing the automated system. Initiates select/non-select notifications.
4. Creates RPAs that pertain to a wide variety of moderately complex personnel actions and manpower situations by determining appropriate Nature of Action, legal authority, salary, veteran's preference, required remarks, and the impact to the employee, the supervisor, and the agency. Establishes and maintains official folders, files, and reports for these efforts. Provides information services to customers and employing organizations. Responds to walk-in and telephone inquiries regarding a variety of personnel matters. Provides advice and assistance to customers. Responds to standard inquiries involving the recruitment process such as vacancy announcements, status of employment applications, qualification requirements, and human resource programs. Uses personnel computer, word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve and print a variety of documents; produce correspondence, memoranda, directives, forms reports; create or maintain spreadsheets or databases, etc.
5. May assist higher graded Specialists in calculating estimates to provide technicians with permanent change of station moves initiation of transportation agreements and completion of travel orders authorizing various entitlements. Obtains necessary funds from NGB or state Comptroller as appropriate. Provides counseling to employees on entitlements, rights, and obligations. Coordinates with travel offices and employees to facilitate movement of household goods. Reviews requests for extension of temporary quarters and makes recommendations for approval.
6. Performs other duties as assigned.
Requirements
Conditions of Employment
- NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
- This is an excepted service position that requires membership in military assignment in WV's National Guard, and is required prior to the effective date of placement.
- Selectee will be required to wear the military uniform.
- Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
- Male applicants born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered, or you are not eligible for appointment in this agency.
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
- U.S. Citizenship is required.
- Required to obtain and maintain a satisfactory security clearance, AND, as a minimum, a completed National Agency
Check (NAC) prior to assignment.
- The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
- Must be able to obtain and maintain the appropriate clearance designated at the State through the use of the Position Designation Tool.
- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
- Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
- Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
- May require travel in military and/or commercial aircraft to perform temporary duty assignments.
- The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver’s license is mandatory.
- This is a National Guard dual status technician position which requires military membership.
Qualifications
MINIMUM MILITARY GRADE: E-3 MAXIMUM MILITARY GRADE: E-6
Your rank MUST be included somewhere within your resume.
You must fully substantiate in your own words that you meet the requirements listed below. When explaining minimum requirements and specialized experience you must give examples. Do not copy from the vacancy announcement or the position description. Explain it in your own words and give examples to be considered for this vacancy.
All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position. All personnel who exceed the maximum military rank must provide a memorandum explaining if selected for this position, you will accept an administrative reduction in rank. The memorandum must be submitted WITH your application to be considered for this position.
MINIMUM REQUIREMENTS: Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Plan and organize work; and communicate effectively orally and in writing.
SPECIALIZED EXPERIENCE: At least one year experience equivalent to the next lower grade level. Experience reviewing applications and determining eligibilities. Experience using Human Resources information systems. Experience entering data into databases and using Microsoft Office programs. Experience with customer service and support via telephone, email, etc.
Education
To qualify with education and no experience, applicants must have either:
master's or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D., if related.
Applicants with limited experience may qualify based on a combination of education and experience.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section of this announcement. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12786451
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
In the event you receive a non-eligible notification, and you believe this decision was made in error; you have 5 working days from the day it was received in your inbox to send an appeal to the servicing Human Resources Office. The appeal will be sent via email to ng.wv.wvarng.list.hrostaffing@army.mil and must include the following information: Announcement number, Announcement title, reason of non-eligibility that you received from USA Jobs, and your justification as to why this decision was erroneous. New documentation cannot be accepted after the closing date of this announcement and will not be used in an appeal request. The appeal process is APPLICANT driven. HRO will not accept appeals from selecting officials on the applicant's behalf and will not communicate with the selecting official regarding the appeal processes status.