Summary
THIS IS A NATIONAL GUARD TITLE 32 DUAL STATUS TECHNICIAN EXCEPTED SERVICE POSITION.
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!
This job is open to
Federal employees - Excepted service
Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.
National Guard and reserves
Current members, those who want to join or transitioning military members.
Clarification from the agency
Open to Areas 1, 2, 3, AND 4.
DEFINITION FOR AREAS OF CONSIDERATION IN ADDITIONAL INFORMATION
Duties
Position Description # D1036P01
POSITION DUTIES: This position is located in the JFHQ-State Human Resources Office (HRO). This position is responsible for planning, operating, and administering the operation of the Human Resources Information Systems (HRIS). Data within the systems must conform to standardization set by the Office of Personnel Management (OPM), Department of Defense (DoD), Department of the Army (DA), Department of the Air Force (DAF), National Guard Bureau (NGB), and other governing legislation or agencies. Duties are performed to both Army (ARNG) and Air National Guard (ANG) organizations and the full-time workforce within the State. Trains and provides technical assistance to lower graded specialists.
MAJOR DUTIES:
1. Provides technical assistance and guidance to supervisors, leadership, and various staff members in the operation, maintenance, and capabilities of various Human Resource Information Systems (HRISs) such as automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services. Directs and monitors operation and maintenance of the local personnel system. Analyzes quality control queries, Personnel/Payroll data reconciliations, and rejected data entries from reports. Reviews daily products to determine trends, identify problem areas, and recommend modifications, additions, or deletions of products. Establishes schedules to meet personnel system requirements. Responsible for daily pick up, distribution, and analysis of print products to ensure they conform to requirements and meet quality standards. Conducts compliance review and submission of Position Organization Address (POA) and Organizational Hierarchy (OH) changes to National Guard Bureau (NGB). In accordance with published guidance, verifies that system enhancements and system patches are working properly.
2. Provides training to familiarize HRO staff, HRO remotes, and supervisors with the HRIS. Advises applicable personnel of any updates for coding, system transactions, and maintaining system security. Provides input for the development of Standard Operating Procedures (SOPs) to be used by HRO staff and customers. Leads periodic formal training designed to inform users of current and future changes. Monitors progress of training until competence is developed within HRO functional areas.
3. Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents. Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on, or are related to, HRIS. Compiles personnel and statistical reports and advises staff in the proper documentation for personnel actions. Researches and analyzes problems while monitoring actions requested to ensure that problems encountered are fixed. Reviews data flow actions to ensure that interfacing systems are updated initiating the re-flow process when necessary. Ensures HRO staff is informed and trained on system changes, including patches, messages, and system advisory notices. Identifies system operational problems and works with local Information Technology (I.T.) and NGB to coordinate activity for timely resolution. Determines equipment needs, discrepancies, relocations, etc. Ensures only authorized person(s) have access to the system.
4. Monitors and controls HRIS access. Performs user account management services by identifying users to be added/deleted/modified. Controls groups by assignments and reviews system privileges to ensure confidentiality. Provides customer service for HRIS helpdesk tickets, requests for information and/or assistance.
5. Performs other duties as assigned.
Requirements
Conditions of employment
- NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
- This is an excepted service position that requires membership in military assignment in WV's National Guard, and is required prior to the effective date of placement.
- Selectee will be required to wear the military uniform.
- Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
- Male applicants born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered, or you are not eligible for appointment in this agency.
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a 2 year probationary period.
- Participation in direct deposit is mandatory.
- U.S. Citizenship is required.
- Required to obtain and maintain a satisfactory security clearance, AND, as a minimum, a completed National Agency Check (NAC) prior to assignment.
- The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
- Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
- May occasionally be required to work other than normal duty hours; over/comp time may be required.
- May require travel in military and/or commercial aircraft to perform temporary duty assignments.
- The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver’s license is mandatory.
Qualifications
MINIMUM MILITARY GRADE: E1, W01 MAXIMUM MILITARY GRADE: E6, W03
Your rank MUST be included somewhere within your resume.
You must fully substantiate in your own words that you meet the requirements listed below. When explaining minimum requirements and specialized experience you must give examples. Do not copy from the vacancy announcement or the position description. Explain it in your own words and give examples to be considered for this vacancy.
All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position.
***ENLISTED APPLICANTS ONLY***
All enlisted applicants who exceed the maximum military rank must provide a memorandum explaining if selected for this position, you will accept a voluntary reduction in rank. The memorandum must be submitted WITH your application to be considered for this position.
GENERAL EXPERIENCE: Must have 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to:
- Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
- Plan and organize work; and
- Communicate effectively orally and in writing.
Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions.
SPECIALIZED EXPERIENCE: Must have 1-year specialized experience must be equivalent to at least the next lower grade. Specialized experience is experience that prepared the applicant to perform the duties of the position. The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level. Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force.
Education
If you wish to qualify for this position based on your education, you must submit a copy of your college transcripts (official or unofficial) or proof of degree with your application package. Failure to provide supporting educational documentation at the time of application will result in an ineligible rating.
Additional information
DEFINITION FOR AREAS OF CONSIDERATION
Area 1: Current On-board Title 32 Technicians (Tenure: 1-Permanent, 2-Conditional, 3-Indefinite) and Permanent AGRs in the West Virginia National Guard at the advertised location.
Area 2: Current On-board Title 32 Technicians (Tenure: 1-Permanent, 2-Conditional, 3-Indefinite) and Permanent AGRs in the West Virginia National Guard.
Area 3: WVNG Army M-Day and Air Force DSG (Drill-Status Guardsmen,) Temporary Title 32 Technicians, Temporary AGR (OTOT), and national guardsmen serving on Full-time National Guard Duty - Operational Support Orders (ADOS).
Area 4: Federal re-employable eligible employees, National Guardsmen outside of the WVNG, and U.S Citizens willing to join the West Virginia National Guard as a condition of employment.
Permanent Change of Station: PCS funds are not available for this position.
Incentives: Relocation and Recruitment Incentives may be authorized for this position.
All WVNG positions are pending availability of resources and funds.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your documents will be compared to your responses on the assessment questionnaire to determine your level of experience.
- Plagiarism in an applicant's resume from any position description or qualification standard written by NGB or OPM will result in an automatic disqualification.
- HRO will not search for missing information or infer about aspects of an applicant's application. The information therein must be clear and unambiguous for an eligibility determination.
- DSG and M-Day applicants will be required to include their part-time experience or current status in the West Virginia National Guard in their resume to prove eligibility for Consideration in Area 3.
- All supporting documentation required for eligibility certification will be explicitly listed in the Required Documents section on USA Jobs. Applicants that fail to produce all documents listed in this section before the announcement closes will be disqualified.
- Resumes alone are not sufficient as proof of documentation.
If you are found eligible, you will be referred in numerical order of area of consideration to the hiring manager for employment consideration. If you are found eligible and were not referred to the hiring manager, then your application will be held until the hiring manager requests your respective area.
Required Documents
To apply for this position, you must submit a complete Application Package which includes:
If you do not submit these forms, you will be deemed ineligible, and your name will not be referred to the hiring manager.
- Resume
- Must provide Military Rank/Pay Grade for current members serving in the Armed Forces.
- Include DSG/M-Day assignment information or provide other supporting documentation (v-MPF RIP, NGB 23A, etc.)
- Cannot exceed 2 pages
- SF-50, AGR Orders, or ADOS Orders (Only if you are a fulltime employee of the National Guard)
- Must be up-to-date and current
- Transcripts/Degree (If you wish to be certified based on education)
- Certification (If it is required in this announcement)
Your responses to the Qualifications Questionnaire; this questionnaire is filled out via the USA Jobs Announcement through www.usajobs.gov. ALL applications and supporting documents MUST be submitted through www.usajobs.gov electronically and must be submitted prior to midnight of the closing date. Mailed, e-mailed, hand-delivered, and faxed applications will NOT be accepted or considered. Missing required documents will prevent you from being found eligible for this position and will prevent you from being referred to the hiring manager.
DO NOT SUBMIT MEDICAL DOCUMENTATION
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section of this announcement. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13000401
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. No documents will be accepted after 11:59 PM (EST) of the closing date of the announcement.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
In the event you receive a non-eligible notification, and you believe this decision was made in error; you have 5 working days from the day it was received in your inbox to send an appeal to the servicing Human Resources Office. The appeal will be sent via email to ng.wv.wvarng.list.hrostaffing@army.mil and must include the following information: Announcement number, Announcement title, reason of non-eligibility that you received from USA Jobs, and your justification as to why this decision was erroneous. New documentation cannot be accepted after the closing date of this announcement and will not be used in an appeal request. The appeal process is applicant driven. HRO will not accept appeals from selecting officials on the applicant's behalf and will not communicate with the selecting official regarding the appeal processes status.