Clarification from the agency

POSITION IS ONLY OPEN INSIDE OF AMC FOR RECRUITMENT

Summary:
The primary purpose of this position is to perform as the single point of contact for a wide variety of official trips in support of Command objectives. Incumbent must manage, coordinate, and integrate all arrangements required for official travel of the Director of Operations, Air Mobility Command (AMC), and accompanying staff. Additionally, position is required to oversee large subordinate administrative staff on all administrative policies, guidelines, and operations within the directorate. This position is located in a multilayered organization, with subordinate groups that differ from each other in terms of subject matter, functions, relationships with other organizations, and administrative requirements.

Duties:

• Acts as the single focal point for all official travel by the Director of Operations, Air Mobility Command.
• Prepares AMC/A3 and entourage for each trip or appearance based on input from the staff and exercises exclusive control over supervisor's calendar.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files and other sources.

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This posn is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• May be required to work uncommon shifts and short-notice overtime.
• Incumbent must be able to obtain and maintain a TOP SECRET security clearance with an SCI background check.

Qualifications

Conditions of Employment (cont.):

• This position has been designated by the Agency as a Testing Designated Position (TDP) under the Agency Civilian Drug Demand Reduction Program. Employee must pass initial and periodic short notice drug testing. Illegal drug use by employees in sensitive positions presents a clear threat to the mission of the Agency, national security, and public safety.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions, Miscellaneous Administration and Program Series 0301.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes Knowledge of pertinent laws, regulations, policies, principles, precedents, practices, procedures, doctrine, tradition. customs, goals, and current issues of Air Mobility Command as well as the United States Agency in order to efficiently and effectively evaluate, manage, coordinate, and integrate all staff actions necessary for official travel; Knowledge of organizations and force structure of Air Mobility Command and the United States Agency in order to assemble information from a large number of sources to prepare the AMC/A3 for official travel; Knowledge and skill in applying analytical and evaluative methods and techniques to issues concerning the efficiency and effectiveness of AMC program operations; Knowledge of the organizations, programs, mission, and functions of AMC and the United States Agency with foreign governments and their military departments in order to effect arrangements for foreign visits.

OR
EDUCATION: master's or equivalent graduate degree
or
2 full years of progressively higher-level graduate education leading to such a degree
or
LL.B. or J.D., if related
NOTE: You must submit copies of your transcripts.

OR
COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position.
NOTE: You must submit copies of your transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of regulations, pertinent laws. standards, guidelines. policies, principles, precedents, practices, procedures, doctrine, tradition, customs, goals, and current issues of Air Mobility Command as well as the United States Air Force as a whole, to effectively manage, coordinate, and integrate all staff actions associated with official trips. Knowledge of practices, policies, and procedures to develop the budget for official trips and associated travel arrangements, prepare travel and pay vouchers, and produce periodic reports.
2. Skill in written and oral communications principles, methods, and techniques.
3. Knowledge and general understanding of Air Force, DoD, Major Commands, and military traditions, customs, and goals to interact with internal and external organizations. Skill in applying analytical techniques to gather, analyze, and evaluate a variety of information to draw conclusions and construct appropriate solutions to problems.
4. Knowledge of protocol and etiquette standards and procedures, both foreign and within the United States government, to include all branches of the United States Armed Forces. Skill in gaining cooperation from others using tact, courtesy, and diplomacy.
5. Knowledge of policies and procedures to accurately document all official trips for AMC''''s historical files and other staff agencies. Ability to use correspondence rules and regulations to prepare and/or edit written correspondence, ensuring proper use of English grammar, spelling, and punctuation.
6. Skill in using office automation tools and techniques to support office operations. Must be a fully qualified typist. Knowledge of general office administrative and clerical procedures.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

1. Online Application: Questionnaire
2. Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume is illegible/unreadable. Additional information on resume requirements can be located under "How To Apply".
3. Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
4. Veterans: If claiming VEOA, VRA or 30% Disabled Veteran - Submit VOW certification memo or copy of the official DD Form 214, which must include the character of service (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD Form 214. If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces. NOTE: All veterans claiming 10-point preference must also submit a SF-15 form.
5. Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of your most recent SF-50, Notification of Personnel Action. The SF-50, block 24 must contain "1" or "2" AND block 34 must be a "1". Employees eligible under an OPM approved interchange agreement, block 34 may contain a "1" or "2".
6. Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).

OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume.
Note: Applicant must not submit award Notification of Personnel Actions (SF50s).

Next steps