Training Admissions Specialist

Clarification from the agency

All US Citizens

Serving as a Training Admissions Specialist GS-0301-11 makes you a valuable member of the Federal Law Enforcement Training Centers (FLETC) team and mission. This position is located in the Training Analysis and Allocations Branch (TRAAB), Training Resources Coordination Division (TRC), Training Management Operations(TMO) Directorate under the Office of the Associate Director for Training Operations and located within Artesia, New Mexico.

The primary purpose of the position is to actively participate in the planning and coordination of the overall registration and allocation process of the center.

Typical duties include:

• Developing the FLETC Training Projection Request Packets which are distributed to client agencies seeking training workload projections for the subsequent fiscal year and five out years.
• Allocating training slots in Center Basic and Center Advanced training programs to the FLETC agency clientele.
• Making recommendations to agency training officers on the appropriate training program suited for student's/agency's needs.
• Analyzing historical data and reviewing information to provide advisory guidance on agency allocations.
• Utilizing various evaluative and analytical tools and techniques to develop spreadsheets and databases to capture training workload.
• Initiating and coordinating preparation of confirmation correspondence, transmitting approved allocations and quotas to the appropriate federal agencies training officers.
• Determining the report dates for pre-registration rosters, notifying agencies when FLETC registration policy has been violated for past due rosters.

View common definitions of terms found in this announcement: Common Definitions.

Conditions of employment

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Bargaining Unit: This is a bargaining unit covered position, represented under the National Treasury Employees Union (NTEU).
• You will need to set up direct deposit so we can pay you.
• Must possess and maintain a valid state issued driver's license to conduct official government business.
• Complete the initial online assessment and USAHire Assessment, if required.
• This position is designated as Emergency Essential. You will be required to sustain FLETC operations in the event of a localized situation, such as inclement weather, interruptions to power, or dismissal or closure of DHS operations or services.
• Overtime may be required.
• Occasional travel may be required.

Qualifications

A resume must be no more than two pages. If an applicant's resume exceeds two pages, the USAJOBS database will not allow the application to be submitted. For additional assistance, please visit: USAJOBS Help Center - Update your resume now so it meets new resume requirements

Specialized Experience:
You qualify at the GS-11 grade level if you possess one of the following:

• One year of specialized experience, equivalent to the GS-09 grade level in Federal service, that demonstrates the ability to (1) Planning, scheduling and/or coordinating resources and allocations for training programs; (2) Supporting registration and compliance processes by monitoring rosters, resolving attendance issues, and providing responsive support to agency representatives; (3) Advising customers or agency representatives on training requirements, schedules, registrations, or allocation issues; OR
• A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related ; OR
• A combination of successfully completed graduate level education and specialized experience as described above that, when combined, equal 100% of the total requirement. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.

NOTE: Only graduate education in excess of the first two years may be used to qualify for the GS-11 level.

All requirements must be met by the closing date of the announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Interagency Career Transition Assistance Program (ICTAP) eligibles: If you have never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibilityon OPM's Career Transition Resources website. To be considered eligible under ICTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this job announcement.

Re-employed annuitants' annual salaries will be reduced by the amount of their retirement annuity and by further cost of living increases. FERS retirees receiving a FERS annuity supplement must also be aware that, like social security benefits, their FERS annuity supplement is subject to an earnings test and may be reduced if the salary earned is more than the social security exempt amount of earnings. Additional information is available on OPM's website or by contacting OPM.

The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to fletc-jobinfo@fletc.dhs.gov.

Any Offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated using your application materials, questionnaire and results of the online assessment to determine your qualifications. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork

You must complete all required steps in the process: Application, USA Hire and the Subject Matter Expert Question & Answer session (SMQ Q&A).

Online assessment: You must complete the online USA Hire Competency Based Assessments measuring critical general competencies required to perform the job. Applicants completing the online assessment will move on to the next phase of the assessment process.

SME Q&A: At this phase, qualified candidates will participate in an SME Q&A to further assess your technical qualifications relative to the required specialized experience. Applicants passing the SME Q&A will be rated and ranked.

We will review your resume and supporting documentation to ensure you meet the minimum qualification (min quals) requirements. If met, we will use multiple assessments to place you in one of three categories demonstrating the following competencies:

Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork

If you meet the min quals, you will be placed in one of the following categories:

1. Best-Qualified: Applicants with experience substantially exceeding the min quals of the position and demonstrating high proficiency in all critical competencies, including all Selective Placement Factors (SPF), and appropriate Quality Ranking Factors (QRF) as determined by the job analysis (JA).
2. Well-Qualified: Applicants with experience exceeding the min quals and demonstrating acceptable proficiency in the critical competencies, including all SPF's and appropriate QRFs in the JA.
3. Qualified: Applicants with experience meeting the min quals and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs in the JA.

If you are best qualified, you may be referred to the hiring manager for consideration. Preview job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13080803

Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. (This position is notconsidered scientific/professional.). Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference.

After FLETC completes its hiring, the resumes of the remaining candidates referred for selection consideration may be shared with other DHS Components and other federal agencies. During the application process, you may choose to opt-in if you would like your name, application material, and assessment results to be shared. There is no guarantee of further consideration, and you continue to explore other job opportunity announcements.

1. Your resume (click the link for information on what to include). If you are a current or former Federal employee, your resume must indicate the GS or pay band level for each position held. Limit your resume to no more than two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages.
2. Your responses to the job questionnaire. https://apply.usastaffing.gov/ViewQuestionnaire/13080803
3. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution listing the college/university, degree confirmation date(s) and applicable courses. Once selected and prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
4. Are you a veteran? You must provide acceptable documentation of your preference or appointment eligibility. The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable. If claiming 10 point preference, you will need to submit a Standard Form (SF-15), "Application for 10-point Veterans' Preference." If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. View more veterans' information.
5. Are you claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP)? Submit the following:
   • A copy of your agency notice,
   • A copy of your most recent performance rating, and
   • A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.
6. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
   • Position title,
   • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), Agency,
   • Beginning and ending dates of appointment.

Next steps