Summary
About the position: This position will be assigned at the Falcon Trail Youth Center, Air Force Academy, Colorado.
- This position does include benefits.
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
- Responsible for a wide variety of clerical duties for the Youth Center, Open Recreation, and Teen and Sports Programs.
- Utilizes online enrollment systems to register children in the appropriate programs, schedule payments, and maintain required documentation for children's files.
- Manage and maintain enrollment by utilizing the online enrollment system to maintain the waiting list and offer childcare slots.
- Maintain enrollment rosters for all programs offered by the Youth Center ensuring that the program meets full capacity.
- Enroll patrons in Youth Sports and maintain all records as required.
- Check children's records periodically ensuring all required records are current.
- Manage files for children with special needs and ensure that all required documentation is updated annually.
- Inform Youth Director when a new child requires an Inclusion Action Team (IAT) meeting which must be held prior to enrollment and annually.
- Responsible for collecting electronic payments, ensuring all families accounts are current and deposit paperwork is completed and turned into the cash cage as required.
- Completes operations reports and data calls as assigned.
- Serves as the Youth Center's Records Management Custodian and maintains file IAW the established guidelines.
- Uses various computer programs to create a variety of documents including but not limited to spreadsheets, memorandums, and newsletters.
- Ensure that documents are produced within the established timeframe and are in the proper format with accuracy in spelling, grammar and punctuation.
- Maintain record of staff work hours, leave requests and complete payroll for NAF staff.
- Provides quality customer service to patrons, children and staff.
- Performs additional duties as assigned for continuous mission support.
- May be subject to irregular hours, evening and or weekends.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12450895
Requirements
Conditions of Employment
- This position requires the incumbent to complete a background investigation with favorable results.
- This position has physical lifting requirement which requires the incumbent to complete a favorable pre-employment physical.
- This position requires the incumbent to be able to obtain, maintain, and provide evidence of current immunizations this includes annual influenza vaccinations and be free of all communicable diseases.
- This position requires satisfactory completion of pre-employment state checks in accordance with Air Force and DoD policy.
- This position requires one year clerical or office experience which provided a basic knowledge of correspondence formats, grammar and spelling.
Qualifications
Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 08/30/2024
Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying Experience:
- Experience in clerical duties in the receipt, disbursement, examination, deposit, custody or other processing cash items to include use of cash accountability control methods, processing payments, maintaining records of payments received and declined.
- One year clerical or office experience which provided a basic knowledge of correspondence formats, grammar and spelling.
- Applicant must have experience using a computer and knowledge of data base management, spreadsheet software, managing email correspondence, maintaining electronic files and data collecting.
- Applicant must have good interpersonal, oral and written communication skills.
- Applicant must have all required immunizations.
- May be required to lift 40 lbs.
- Must complete and pass a pre-employment physical.
- Must satisfactorily complete installation and state criminal background checks and a Tier 1 background investigation.
You will be evaluated on the basis of your level of competency in the following areas:
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
Required Documents
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
- Cover Letter
- DD-214/ Statement of Service
- Diploma/ GED
- Disability Letter (VA)
- License
- Other (1)
- Other (2)
- PCS Orders
- Professional Certification
- Proof of Marriage Status
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 08/30/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
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