Summary
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
This job is open to
Clarification from the agency
Open to Public
Duties
NONAPPROPRIATED FUND POSITION DESCRIPTION JOB TITLE: Events Coordinator
BUSINESS TITLE: Admin Support Coordinator
JOB SERIES: 1101 PAY LEVEL: NF-03
INTRODUCTION: The primary responsibility of this position is to provide direct administrative support to the Entertainment\Special Event Programs and operation. Assists staff members and managers in both Entertainment and Special Events. This position has a broad range of responsibilities including coordination, scheduling logistic support, supervision of administrative staff, Contract Staff, and volunteers. Works closely with commands, units, and all MCCS branches to offer a wide range of activities, functions, programs and events. Reports to the Special Events Program Manager and assists both Entertainment Program Manager and Entertainment/Special Events Director with any administrative support that may be needed. DUTIES AND RESPONSIBILITIES: Administrative duties consist of the following but not limited to; performing responsible administrative duties requiring a substantial level of judgment, experience and discretion in support of various components of Special Events\ Entertainment projects to include annual festivals, concerts, special events, supporting command events, vendor activities, rental services, cash handling operations, and capital submissions. Assists both the Special Events and Entertainment Program Manager's in accomplishing the following but not limited to; correspondence, weekly reports, monthly reports, presentations, Letter of Instruction (LOI). Attends committee meetings and taking meeting notes. Completes inventory transfer and receipts, manage daily activity report (DAR), Blank Purchase Agreements (BPA) caller and receiver, Marketing Service Request (MSR) to promote island-wide publicity by utilizing all available marketing support which may include radio, television, magazines, public affairs releases, posters, flyers, banners, and newspapers. Sponsorship Request Form (SRF), petty cash vouchers and contract staff worksheets in a timely manner. Works closely with Program Managers with direct and daily coordination, interaction, and planning with the MCCS Community Service Coordinators/ Leaders/ Representatives for all island-wide Camps and supporting military services. Assists customers, directs calls and visitors, handles majority of customer requests for information as appropriate. Maintains, organize and update various event files, regulations, manuals and directives. Reviews all incoming correspondence, determining proper action and response. Reviews outgoing correspondence and reports ensuring proper format and concurrence with established directives. Maintains programs events calendar, schedules appointments, schedules event planning meetings handles matters and situations of a confidential and sensitive nature in accordance with guidelines. Handles all aspects of the home rental program to include completing and maintaining necessary paperwork, accepting payment, preparing refunds both in accordance with appropriate policies and directives. Ensuring accurate and up to date website information and any required reports are completed.
Requirements
Conditions of Employment
- See Duties and Qualifications
EVALUATIONS:
Qualifications
BASIC REQUIREMENTS: 1. Two years of recreation/leisure services experience which demonstrates the knowledge of principles, techniques, and methods of procedure used in organizing, planning, administering, and conducting recreational/outdoor activities. 2. Must have a Driver's License for Okinawa Privately Owned Vehicle (POV). 3. Must obtain a Government Owned Vehicle (GOV) License within 60 days of employment.
4. Must be able to perform work requiring prolonged standing, walking, reaching, lifting, and carrying objects up to 25 lbs. (12 kg) independently and objects over 40 lbs. (18 kg) with assistance.
5. Must be able to accommodate a flexible work schedule to include nighttime, weekends, and holidays. QUALIFICATION REQUIREMENTS: 1. Knowledge of basic administrative policies, procedures, and regulations, and ability to demonstrate such knowledge in performing work, e.g., compiling reports and statistics, composing letters and documents, managing files and records, and other related admin duties. Working knowledge of Naval Correspondence is preferable. 2. Work experience in organizing outdoor events/activities, planning and execution of events, transporting equipment, setting up temporary stands, tents, dismantling and storing equipment. 3. Knowledge of technical areas of recreational activities such as outdoor safety, environmental requirements, fire prevention, and heath inspections. 4. Intermediate level of experience in Microsoft Programs such as Word, Excel, Access, Outlook, and PowerPoint. 5. Excellent customer service, interpersonal skills, tact, and problem-solving abilities, a team player and the ability to assess and initiate assigned task independently. 6. Skills to communicate with all levels of command and active-duty personnel. Ability to communicate orally and in written in a clear and concise manner. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace. Marines, Service Members, and family members have the right to a reliable and productive Federal workforce.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Required Documents
Varies - Review "OTHER INFORMATION"
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315. - Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions.
- May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position.
- Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied.
- Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position.
- The time period for MSP eligibility begins 30 days before the military sponsor's reporting date to the new duty station, if accompanied, or at any time thereafter during the tour.
All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process. Next steps
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
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