Summary
You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated.
Clarification from the agency
Nonappropriated Fund employment is considered Federal employment but does not confer civil service status. This job is open until filled.
Duties
Reporting to the Director of the Childcare Development Center, this position performs a variety of administrative and clerical functions in support of the Center as well as providing direct care to children enrolled at the Center.
Serves as the CDC receptionist; greets parents and children, answers phones and routes calls, answers inquiries and performs administrative tasks as directed by the CDC Director or designee; opens and/or closes the center in the absence of the Director.
Establishes, maintains, and monitors files and records related to the administration of the program in accordance with Coast Guard policy and federal/state regulations. Collects, compiles, and organizes information and data to prepare various reports.
Serves as the point of contact for submission and follow-up of all work orders and vehicle maintenance.
Develops, tracks and records all invoices, payments and reimbursement request for the CDC ensuring PCI compliance with regard to use of the Credit Card machine.
Provides appropriate, specialized developmental care and instruction for children enrolled in a program setting daily as scheduled by the Director or designee.
Performs other related duties as required.
Conditions of Employment
OTHER ESSENTIAL INFORMATION:
- Selected will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
- Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
- Federal Background Check is Mandatory.
US Citizens and non-citizens authorized to work in the US, must have lived in the US for three of the last five years, and meet residency requirements set forth below:
- Resided in the United States or its protectorate or territories (excluding short trips abroad, such as vacations).
- Worked for the United States government as an employee overseas in a Federal or military capacity; or
- Have been a dependent of a United States Federal or military employee serving overseas.
Exceptions may be granted to applicants if they can provide complete stateside coverage information required to make a suitability/security determination. Applicants must provide this information with their application for employment.
Qualifications
Minimum:
- A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
- Experience using Microsoft Word and Excel.
- Skill of qualified typist using word processor equipment is required. Must be able to type 40 wpm.
- Possess and maintain the physical ability to lift and carry up to 40 pounds, walk, bend, and stoop and stand on a routine basis. Duties may involve working both indoors and outdoors.
- Must have a valid driver's license.
Preferred (In addition to the minimum qualifications):
- An Associate's Degree from an accredited university with emphasis in early childhood education, business administration or a related field, and at least two years of specialized experience. Relevant experience may be substituted for a degree on a year-to-year basis.
- Experience with QuickBooks.
Education
Please read the "Qualifications" section.
You will be evaluated for this job based on how well you meet the qualifications above.
Please read the "How to Apply" and the "Next steps" sections for more information.
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Additional Information on how you will be evaluated:
Your resume/application must demonstrate the required experience/education. Experience refers to paid and unpaid experience, including volunteer work done through the National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social, committee, sports, internships). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and leadership experience that translates directly to paid employment. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
You MUST submit a resume or any other written format in English of your choice which clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans' preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor's name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You must also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors.
Outside Candidates: To apply, please visit our website at https://shopcgx.com/ and click on "Careers" at the bottom of the page.
Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center.
Search by location or Job Title for:
Administrative Assistant CDC PT 5373
Buzzards Bay, MA, US
Next steps
Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.
PRIVACY ACT NOTICE
Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations.
Principal Purpose: To collect information needed to determine how well an applicant's education and work experience qualify them for the job they are applying for.
Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
Disclosure: Voluntary, however failure to disclose requested information may result in an applicant not receiving consideration for a position in which the information is needed.
Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-new, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.
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