Summary
SPECIAL NOTE: You MUST be a USPHS Commissioned Corps Officer (PHS Officer) or Call to Active Duty (CAD) candidate in order to apply for this position. Civilian employees DO NOT qualify for this position. Thank you.
Salary: please note that the salary is dependent on the officer's rank, years in service, and location of duty station.
Duties
O6 Billet DUTIES AND RESPONSIBILITIES:
1. Technical monitoring of vendor personnel at the facility.
2. Keeps the Contracting Officer Representative (COR) fully informed of any technical or contractual difficulties encountered during vendor performance.
3. Coordinates site visits for vendor personnel, if applicable.
4. Ensures government furnished property and supplies which includes medical equipment and administrative supplies are in good condition.
5. Ensures that all required items, documentation, data, and/or reports are submitted as required by the expected time frame.
6. Reviews all invoices and vouchers in a timely manner in accordance with the Prompt Payment Act.
7. Reviews translation services are being utilized and documented within the medical record.
8. Provides training and mentoring of the site Assistant Health Services Administrator (AHSA).
9. Provides administrative supervision to government employees and manages personnel issues, and potential resolutions when applicable.
10. Collaborates with the RHSA and Chief of Health Operations regarding complex personnel and operational issues, providing potential resolutions.
11. Collaborates with the on-site Clinical Director and Regional Clinical Director (RCD) to ensure access to care and provision of health care services are within the scope and support of ICE/IHSC policy and accreditation standards.
12. Reviews and approves the health care unit staffing schedule and approves schedules to ensure staffing shifts are filled and support the mission.
13. Prepares fiscal year budget proposals and projections and ensures the appropriate management of the unit budget.
14. Manages the local government purchase program (P-Card) or delegates this to designees ensuring that proper level of medical equipment and supplies is on site to provide proper treatment.
15. Provides management reports as required, to include monthly health care unit activity reports.
16. Maintains awareness of unit operational issues.
17. Participates in scheduled HSA meetings and Triad meetings.
18. Reviews all employee files to ensure compliance with the contract and that all employees receive appropriate orientation initially and annually thereafter.
19. Monitors on-site contracts including but not limited to; bio-medical waste, teleradiology, labs, etc. and ensures services rendered are consistent with the contract.
20. Collaborates with the headquarters contracting officer to ensure compliance with Federal Acquisition Regulations (FAR) policy for purchasing and procurement, and appropriate implementations of all contracts.
21. Reviews documentation for laboratory, radiology, and pharmaceutical services rendered is accurate.
22. Performs assessments of the health unit for accreditation under the appropriate standards and ensures the preparation of the health unit for any accreditation that the site is expected to obtain.
23. Monitors incidents, sentinel events and potential litigation situations, providing documentation of corrective actions accordingly.
24. Ensures the maintenance of the on-site personnel, employee health, credentialing and privileging files per IHSC policy.
25. Ensures that appropriate program activities are established and monitored as needed, including Infection Control Officer, Safety Officer and Performance Improvement Coordinator.
26. Monitors compliance of all required elements within IHSC policy and accreditation.
27. Reviews all staff training for completeness and documented in accordance with accreditation standards.
28. Monitors and participates in unit meetings, including performance improvement, staff meetings etc.
29. Informs ICE officials of detainee or residential issues and assists with investigations and problem resolution as indicated.
30. Maintains a working relationship with the Field Officer Director (FOD), Assistant Field Office Director (AFOD), Warden, correctional personnel, contract providers, and outside agencies as applicable.
31. Develops staffing plans to ensure effective quality care provision.
32. Makes decisions independently.
33. Maintains and monitors the Electronic Health Record (eCW) daily tasks.
34. Travel required up to 20% as directed by the Unit Chief of Health Operations.
35. Formulates verbal and written responses of detainee inquires to IHSC leadership.
36. Follows supervisory chain of command.
37. Other duties as assigned.
Conditions of Employment
Conditions of Employment
- You must be a U.S. citizen to apply for this position.
- You must successfully pass a background investigation.
- You must successfully pass a drug screen.
- Males born after 12/31/59 must certify registration with Selective Service.
- Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.
- Probationary Period: This is a full-time permanent position (Career/Career-Conditional appointment). Upon appointment to this position, you may be required to serve a one-year probationary period.
- You MUST be a USPHS Commissioned Corps Officer (PHS Officer) or Call to Active Duty (CAD) candidate in order to apply for this position. Civilian employees are NOT eligible for this position.
Qualifications
O-6 Billet REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
1. Master's degree in Healthcare Administration or related field of study preferred, or a minimum of two years' experience in health care administration.
2. If the incumbent holds a clinical license, it is the responsibility of the incumbent to fulfill the obligation(s) of their licensing or certifying body to maintain current status. This position may be required to perform clinical activities with the scope of clinical license in times of critical needs within the agency.
3. Obtains level II Contracting Officer Representative (COR) Certification within 12 months of hire
4. Maintains clinical professional skills via continuing education opportunities and aid in support via TDY as needed.
5. Correctional Health experience preferred.
6. Knowledge of issues confronting the health care delivery system, including specific problems and concerns of special population groups.
7. Flexibility and ability to adapt to sudden changes in schedules and work-related requirements.
8. High degree of independence, initiative, and follow-through on a wide range of sensitive, complex, and program issues.
9. Proven ability to respond 24/7 to staff for consultation.
10. Maintains basic readiness status.
11. Maintains current CPR/BLS certification
PHYSICAL DEMANDS:
1. Required to walk unaided at a normal pace for up to 5 minutes and maintain balance.
2. Required to jog/fast walk up to ¼ mile.
3. Requires physical exertion such as lifting objects greater than 30 pounds.
4. Required to perform CPR/emergency care standing or kneeling.
5. Must have the ability to assist sick, injured or aging detainees or staff exiting the building (may require lifting, dragging, wheeling or carrying someone who weighs significantly more than self).
6. Must be able to see, hear and smell with aids if necessary.
7. Must be able to lift, push, or carry 30 pounds
8. Must perform the duties of my job in a stressful and often austere environment without physical limitations.
Education
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. You may be selected for an interview at the hiring authority's discretion. You will be notified of selection or non-selection.
To apply for this position, you must provide a complete Application Package. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position. A complete application includes:
U. S. Public Health Service Officers
- A copy of your certificate of investigation (located in your eOPF).
- Cover letter, please include location preference here.
- Three professional references (i.e., name, title and contact information).
- CV (e.g., relevant experience, education, training).
- *Three most recent Commissioned Officer Effectiveness Reports (COER).
- Licensures, degrees, certificates.
- Optional. For IHSC PHS officers, IHSC Recruiting encourages applicants provide a copy of your current service remaining requirement agreement.
New Call to Active Duty
- Cover letter, please include location preference here.
- Three professional references (i.e., name, title, and contact information)
- CV (e.g., relevant experience, education, training)
- Licensures, degrees, certificates
- U.S. Public Health Service - Appointment Board Decision Letter/Email.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must submit the required documentation outlined under the REQUIRED DOCUMENTS section below.
The complete initial Application must be submitted by 11:59 PM (EST) on 09/28/2024.
PLEASE NOTE: If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
To begin the process, click the Apply Online button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.
Applications and supporting documentation will not be accepted by mail or email. If you need further assistance, contact the Human Resources Office representative listed on this announcement at least one day prior to the closing date for further instructions.
Next steps
Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.
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