Summary
The Clerk's Office of the United States District Court for the District of Oregon is now accepting applications for the position of Case Administrator in the Eugene Division.
Clarification from the agency
Open Until Filled with early consideration for applications received by 9/10/2023.
Duties
As a member of the case management team, the Case Administrator manages the progression of civil and criminal cases and related proceedings from opening to final disposition. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks.
Responsibilities
- Provides assistance and support to customers over the phone and in person. Monitors the quality and completeness of official case records to ensure compliance with rules, regulations, and policies.
- Receives and reviews incoming documents to determine conformity with appropriate rules, practices, and court requirements. Collects appropriate fees. Assures proper assignment of case numbers and random assignment of cases to judges.
- Maintains accuracy of official case records from opening to final disposition. Reviews the quality of electronically filed documents by court users, the bar, and unrepresented parties, ensuring that all orders and automated entries are appropriately and accurately docketed. Monitors proper access to records and provides notice to parties as required by law.
- Prepares and distributes monthly and quarterly statistical reports. Assists in the accurate statistical reporting requirements of the Administrative Office.
- Performs edits and corrective actions to ensure accuracy of data, files, and records. Archives records.
- Dockets orders, pleadings, judgments, and minutes of proceedings as directed by local court policy, utilizing applicable automated systems.
- Serves as a backup courtroom deputy as needed. Coordinates hearings with parties, court staff, and law enforcement, sets up and operates courtroom technology, and dockets minutes of proceedings and other documents received at hearings.
- Assists jury staff with jury and grand jury activities including issuing summons, processing requests for deferral and excusal, check-in and orientation, taking attendance, and collecting travel documentation.
- Provides backup coverage for other teams, including the intake and finance teams.
Conditions of Employment
- Applicants must be United States citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C Section 1324b(a)(3)(B).
- False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- All information is subject to verification and background investigation.
- An FBI background check is required for all individuals appointed to positions in the U.S. Courts. New employees are considered "provisional hires" pending the successful completion of the FBI background check.
- Employees of the United States Courts serve under "Excepted Appointments" and are considered "At-Will" employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply.
- Duty station assignments are at the sole discretion of the appointing officer.
- Employees are subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e., Direct Deposit). (Limited exceptions are available upon request.)
- The Court reserves the right to modify the conditions of posted job announcements or to withdraw an announcement entirely, either of which may occur without prior written or other notice.
- In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the appointing officer may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.
Qualifications
Minimum one year of specialized experience.
Specialized experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Desired Qualifications: Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.
Candidates must also demonstrate:
- A consistent past employment record;
- Experience in dealing with routine and complex assignments;
- Excellent typing and proofreading skills;
- A demonstrated ability to think through, analyze, and interpret written communications;
- Ability to prioritize tasks and work assignments;
- Superior oral and written communication skills;
- Strong interpersonal skills; and
- A professional demeanor and appearance appropriate for a law or professional office environment.
Education
High school diploma or equivalent.
You will be evaluated for this job based on how well you meet the qualifications above.
Specialized experience and desired qualifications.
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply, submit the following:
- A letter of interest;
- Chronological resume; and
- A list of 3 professional references.
Send electronically to hr2@ord.uscourts.gov in pdf form. Electronic submissions should be combined into one pdf document. Verification of employment and education and reference checks will be made prior to any offer of employment.
The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Next steps
Applicants selected for interviews will be notified by phone or email.
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