Summary
The position is a Contract Specialist position and is located in the Technology Acquisition Center. The purpose of this position is to serve as a Contract Specialist for the Department of Veterans Affairs with responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy.
Clarification from the agency
ALL US CITIZENS.
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
Duties
This is a non-bargaining unit position.
This is an open continuous announcement through December 31, 2024 or until all positions are filled. It will be used to fill immediate and future vacancies for this agency.
The first 200 candidates who apply will be considered for referral to the selecting official. Additional candidates will be referred based on hiring needs and/or Hiring Manager request.
Note: Submitting multiple applications will change the order in which your application is reviewed.
This position is eligible for 100% remote or up to maximum telework. For remote, selectee must reside within a 50-mile radius of a VA facility. For telework, selectee must reside within the local commuting distance of our Eatontown, NJ office. This position is being announced as both remote and telework.
VA offers a comprehensive total rewards package: VA Total Rewards
Work Schedule: Monday - Friday, 8:00am - 4:30pm
Compressed/Flexible Schedule: May be available with supervisor approval
Telework: Available
Duty Location Status: Will work remotely from home or will work from a VA owned or leased space
Position Description Title/PD#: Contract Specialist/ PD44151A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Required
Certification Requirements: Must meet all requirements to receive and maintain an FAC-C Professional Certification.
Physical Demands: Work is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required, such as walking over uneven surfaces, or assisting technical personnel in taking measurements or elevations. Government travel for training, meetings, or customer interactions will be required in this position.
Major Duties:
- Ensure the technical evaluation factors and award criteria are clearly stated in the request for proposal.
- Conduct market analyses to test the noncompetitive assumptions of requisition.
- Issue solicitations for contracting requirements that lack historical precedent.
- Analyze contracting requirements for suggesting revisions to the statement of work or specifications.
- Determine the competitive range for negotiated solicitations.
- Develop contracting milestones within established time frames.
- Perform cost or price analysis to review cost breakdowns or determine reasonableness.
- Explore new or innovative contracting approaches when lacking meaningful cost and price information.
- Plan procurements by identifying large-scale subsystems, components, equipment, and services to be acquired by contract.
- Prepare solicitation and award synopses using electronic systems.
- Input contractor performance data in appropriate databases.
- Develop a negotiation strategy using audits and pricing reports.
- Develop procurement objectives regarding terms of competition and price range.
- Recommend the appropriate method of procurement, i.e. simplified acquisition procedures, sealed-bidding, negotiations.
- Analyze proposals for conformance with the solicitation.
- Determine responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements.
- Serve as an advisor to program officials in procurement planning meetings.
- Conduct pre-proposal conferences with perspective contractors to clarify contract requirements.
- Conduct post-award conferences to provide information and clarify provisions of the contract.
- Conduct debriefings with unsuccessful offerors or bidders.
- Prepare required documentation during legal proceedings.
- Prepare post-clearance documentation after an agreement has been reached.
- Prepare price negotiation memoranda outlining the details of negotiations with contractors.
- Prepare and review justification documentation for sole source clearances.
- Prepare documentation in issuing terminations for convenience or default.
- Prepare documentation associated with the elimination of unacceptable proposals.
- Coordinate the establishment of a technical evaluation committee to determine acceptability of technical proposals.
- Coordinate with small business liaisons on socio-economic goal requirements.
- Develop strategies to resolve protests, mistakes in bids, and late bid situations.
- Negotiate additional time required for contractor performance.
- Notify offerors concerning further negotiation or elimination from competitive range.
Conditions of Employment
- You must be a U.S. citizen to apply for this job.
- Selectees are subject to a background/suitability investigation.
- Selectees may be required to serve a probationary period.
- Selective Service Registration is required for males born after 12/31/1959.
- A complete application package, i.e., Resume, Transcripts, etc., as required by job announcement.
- Selected applicants will be required to complete an online onboarding process.
- Participation in the Seasonal Influenza Prevention Program for VHA Health Care Personnel (HCP) is a requirement for all Department of Veterans Affairs HCP.
- All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
- Must be proficient in written and spoken English.
- Pre-employment physical examination/evaluation may be required.
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
To qualify for this position, applicants must meet all requirements at the time of application.
Individual Occupational Requirements: A 4-year course of study leading to a bachelor's degree with a major in any field;
OR
At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.
AND
You may qualify based on your experience as described below.
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Specialized experience is defined as:
- Comprehensive knowledge and experience in the following: pre-award to post-award phases of cradle to grave contracting duties; negotiating with vendors to acquire products/services and address technical requirements; cost/pricing, and other terms and conditions.
- Reviewing statements of work to ensure they adequately describe requirements; reviewing vendor submissions to determine acceptability and compliance with solicitation requirements; interpreting and applying laws, regulations, policies, standards, or procedures regarding acquisitions; educating and guiding customers through the procurement process.
- Recommending the appropriate contract type or contract method for the product or service being procured; establishing and monitoring acquisition milestones to ensure progress toward award; serving as contract administrator on awarded contracts.
- Negotiating the pre-award, award and post-award phases of contracts to procure a variety of sophisticated information technology systems, equipment, components, supplies and services.
- Determining and recommending the most appropriate method of procurement; writing and staffing various documents such as procurement plans, justifications, determinations and findings, and other supporting documents for approval at higher levels as required for procurement.
- Preferred: Incumbent must meet all the eligibility requirements to receive and maintain a FAC-C Professional certification.
Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties.
To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.
Education
There is no educational substitution for the GS-12 level.
PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
Documents Accepted:
- DD-214/ Statement of Service
- Disability Letter (VA)
- FAC-C Professional Certification
- Performance Appraisal
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
Documents Required:
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 12/31/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12251489.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
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