Summary
About the position: This position will be assigned to The Accounting Office at Bolling AFB.
This is a regular full time position with a guaranteed minimum 35 hours (35-40 Hrs).
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
Manages and supervises purchasing functions for base level Nonappropriated Fund Instrumentalities (NAFI's). Serves as the NAF Contracting Officer as designated and authorized by certificate of appointment, and is the base authority on NAF purchasing policies and procedures. Receives and analyzes purchase requests from activities. Items may be of a complex nature and unique to MWR and Base Lodging Fund needs. Evaluates purchase requests for completeness, accuracy and authority in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates and determines procurement source; local, Air Force Nonappropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO). Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests and/or drafts appropriate contracts, (including individual service, consignment, and concessionaire) purchase orders or other documentation to secure the requested purchase and obtains legal reviews prior to execution of contracts. Prepares bidders' list and accepts quotations. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Coordinates, determines and makes award to be in the best interest of the MWR and Base Lodging Fund activities concerned. Develops and manages purchase request procedures for all MWR and Lodging Fund activities by using existing regulations; following guidance from Air Force Nonappropriated Funds Purchasing Office (AFNAFPO); and devising local working procedures to provide consistency throughout the squadron. Provides NAF technical guidance and assistance to NAF managers. Establishes and maintains contractual files and suspense system to ensure all contracts are renewed/terminated on a timely basis. Reviews contracts at regular intervals and resolves conflicts that may arise. Coordinates all purchases going through the Base Servicing Contracting Office (SCO) and AFNAFPO. Serves as local technical authority on Blanket Purchase Agreements (BPA), NAF Purchase Agreements (NPA) and other programs negotiated by AFNAFPO or SCO. Maintains a large number of commercial registers of business concerns, vendor catalogs and price lists. Seeks additional supply sources, negotiates terms and solicits formal bids. Based on price discounts, delivery and quality, purchases the products or services under the contracting authority delegated by the Resource Management Flight Chief and to the extent of contracting warrant. Must be adept in the use of personal computers and demonstrate the ability to successfully utilize the Internet Based Purchasing System (IBPS). Interprets policy regarding purchase request and explains procedures to NAF managers. Provide quarterly acquisition training and daily guidance to all activity managers to include NAF IMPAC card purchase and IBPS. Serves as technical advisor at acquisition planning meetings for major projects involving Civil Engineering and Contracting. Manages and controls IMPAC purchases and procedures. Resolves conflicts with bank and cardholders. Advises requesting activities concerning lead times, the documentation and justification needed to accomplish the request contracting action, and if purchase cannot be made within established guidelines, seeks exceptions to policy as warranted. Ensures compliance with AFNAFPO cost saving program initiatives to include prime vendor, commanders smart but (CSBP), AF consolidated purchasing and the essential products program (EEP). Oversees and ensures compliance with Air Force Commercial Sponsorship policy and procedures. Seeks competition to the maximum extent possible for all purchases over $2,500.00 to ensure fair and reasonable Prices for all NAF activities. Ensure availability and approval of funds prior to execution of contracts. Uses own initiative able to readily identify problems and routinely resolve to a successful conclusion. Keeps supervisor apprised of status on all contract and purchase commitments. Reviews and assists with the process of all SM&W requests for retirements, Right Start and change/assumption of commands. Processes all requests and reconciles all receipts to ensure all items purchased are authorized and processed for payment. Serves as the squadron DTS DTOA for all members' in/out processing in the squadron. Quarterly ensures all information is verified to keep all members current for deployment or TDY's. Assists in the NAF Accounting Office as needed. Performs other related duties as assigned.If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12393731
Requirements
Conditions of Employment
- This position requires the incumbent to complete a background investigation with favorable results.
Qualifications
Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date , 05/03/2024
- Business Based Action
- Outside Applicant Veteran
- Spouse/Widow/Parent of Veteran
- Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying Experience:Must have specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items; knowledge of merchandise purchased to make determinations for substitution; knowledge of vendor sources and of common business practices relating to mechanics of purchasing. Knowledge of solicitation and purchasing methods to establish contracts to make purchases using specifications or statements of work. Must have knowledge of purchasing options and techniques specific to the needs of activities. Knowledge of price evaluation techniques to assess price reasonableness using well established references. Must possess skill in dealing with customers and the public. Must be a warranted contracting officer or meet all requirements for warranting. The ability to use a variety of computer applications (such as Windows, MS Word, Excel, Access, and the Internet) in the execution of job related duties, to basic word processing procedures and function keys to support office operations is required. Skill in written and oral communication to present issues and recommendations in regards to program.You will be evaluated on the basis of your level of competency in the following areas: - Computer Applications
- Establish Contracts
- Price Evaluation Techniques
- Public Interaction
- Purchasing Experience
- Purchasing Options and Techniques
- Warranted Contracting Officer
- Written and Oral Communication
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution in order to qualify.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
Required Documents
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
- Cover Letter
- DD-214/ Statement of Service
- Diploma/ GED
- Disability Letter (VA)
- License
- Other (1)
- Other (2)
- PCS Orders
- Professional Certification
- Proof of Marriage Status
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 05/03/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
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