Summary
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA), Position Description Number T5052000 and is part of the ID G4 MATES, National Guard.
This position is indefinite with the possibliity to non-competitively convert at a later date.
This job is open to
Clarification from the agency
Current Federal technicians assigned to the G4 with the Idaho Army National Guard.
Duties
1. Conducts research on a wide variety of complex administrative problems involving various activities and functional areas. Provides technical and specialized data, background material, and references as required. Recommends solutions and courses of action to be followed that have a substantial impact on overall administrative functions. Develops policies and procedures for implementation which affect administrative management and program development. Plans, schedules, performs, and directs the work of the administrative function to include correspondence and messages, records documentation management, printing and duplication, publication and forms management, reference library, special orders and the receipt, storage and control of classified documents.
2. Maintains personal contacts with functional managers to discuss administrative practices and services, provide technical advice and guidance, and recommend methods and procedures where necessary. Advises supervisors and subordinates of the latest directives regarding administrative procedures. Provides information, explains the application of regulations, and resolves problems with contacts as they relate to administrative functions. Conducts periodic inspections of administrative files, publications and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
3. Maintains all correspondence and reports files for the respective divisions. Manages the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training and other orders, to include special authorizations. Integrates and reconciles the orders process with the workday accounting program to ensure validation of orders requirements. Performs and directs the preparation, distribution and accounting of all schedules, directives, maintenance orders, procedures, passports and summaries. Establishes and monitors a correspondence and reports suspense system. Establishes and conducts the on-the-job training program and presents local level administrative classes for both technicians and unit military personnel of respective divisions.
4. Manages the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilizes word processing equipment to type from plain copy, rough draft, or by selecting information from a variety of source data or material; to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical and tabular material. Maintains and schedules use of copiers, word processors, computers, printers and/or typewriters for efficient and maximum utilization.Performs other duties as assigned.
Requirements
Conditions of Employment
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
- Must be able to obtain/maintain Secret Security Clearance.
- The incumbent of this position description must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.
Qualifications
THE FOLLOWING QUALIFICATIONS MUST BE REPRESENTED BY THE CONTENTS OF YOUR RESUME.
To ensure full credit is given for the qualification requirements listed below we suggest using the USA Jobs resume builder.
IF YOU USE YOUR OWN RESUME PLEASE ENSURE THAT YOU INCLUDE THE BEGINNING AND ENDING DATES (MONTH AND YEAR) FOR ALL JOBS LISTED IN YOUR RESUME.
Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered.
In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.
Specialized Experience: Experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
- Developing workflow charts and graphs, and internal mechanisms for trending and reporting data, workflow efficiency, and program development.
AND
- Performing personnel administrative and programmatic functions for providers and staff, interfacing with payroll, human resources, IT, education and quality management.
Education
There are no educational requirements for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Required Documents
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
2. Other supporting documents: SF-50 for Federal technician experience and DD-214 for Veteran's preference.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12556107
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
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