Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, Position Description Number T5052000 and is part of the IL DCSOPS, National Guard.

Clarification from the agency

This is an open continuous announcement. Initial cutoff will be 16 January 2024. Recruitment will continue through the announcement closing date until the position is filled.

Duties

As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities within the organization.

Conduct research on a wide variety of complex administrative problems.
Provide technical and specialized data, background material, and references as required.
Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
Develop policies and procedures for implementation which affect administrative management and program development.
Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
Maintain personal contacts with functional managers to discuss administrative practices and services.
Advise supervisors and subordinates of the latest directive regarding administrative procedures.
Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
Maintain all correspondence and report files for the respective divisions.
Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
Establish and monitor correspondence and reports suspense system.
Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.

**This is NOT an all-inclusive list of duties.**

Conditions of Employment

Federal employment suitability as determined by a background investigation.
May be required to successfully complete a probationary period.
Males born after 31 December 1959 must be registered for Selective Service.
Must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.
Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved by the TAG.
Participation in direct deposit is mandatory.
Recruitment and relocation incentives may be available for this position.
This position is subject to provisions of the DoD Priority Placement Program.

Qualifications

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05 Level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

SPECIALIZED EXPERIENCE: GS-06 Level - MUST possess at least 9 months experience performing administrative work, gathering information, compiling data and preparing reports: experience in the interpretation and application of regulations, procedures or law: experience using oral and written communication.

In order to be considered qualified, you must have one year of specialized experience equivalent to the next lower grade level in Federal service.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

If you are needing some extra information regarding Federal Resumes, you should consider these tips from USA Jobs: USAJOBS Help Center | What should I include in my federal resume.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Customer Service (Clerical/Technical)
Interpersonal Skills
Reasoning (Clerical/Technical)
Self-Management

To apply for this position, you must submit a complete Application Package which includes:

REQUIRED DOCUMENTS: Your resume that clearly demonstrates experience that meets the requirements of this position. Your resume must contain identifiable information such as your name, address, and phone number. It should also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.

Other supporting documents (as applicable):

Certifications
DD-214
SF-50
Official Transcript (Copy)

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

Documents that support Veterans' Preference:

DD-214/ Statement of Service
Disability Letter (VA)
SF-15

If claiming eligibility under the VOW Act: The VOW Act requires Federal agencies to treat active-duty service member as veterans, disabled veterans, and preference eligibles, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214. In order to be considered under the VOW Act, the certification must specify that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted with your application package for this job announcement. The certification must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge, and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters. Agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment.

Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12248349

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Russell Creviston

Phone

217-761-3575

Email

russell.l.creviston.mil@army.mil

Address

IL DCSOPS
1301 N MacArthur Blvd
Springfield, IL 62702
US

Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Open & closing dates

12/19/2023 to 12/18/2024
Salary

$42,022 - $54,625 per year
Pay scale & grade

GS 6
Location

1 vacancy in the following location:
- Springfield, IL 1 vacancy
Remote job

No
Telework eligible

No
Travel Required

Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed

Yes— You may qualify for reimbursement of relocation expenses in accordance with agency policy.
Appointment type

Temporary - Indefinite/Temporary Promotion/May Become Permanent
Work schedule

Full-time -
Service

Excepted
Promotion potential

None
Job family (Series)

0303 Miscellaneous Clerk And Assistant
Supervisory status

No
Security clearance

Secret
Drug test

No
Position sensitivity and risk

Noncritical-Sensitive (NCS)/Moderate Risk
Trust determination process

National security
Announcement number

IL-12248349-AR-23-386
Control number

766337400

ADMINISTRATIVE ASSISTANT (OA) TITLE 5 Job in Springfield, IL

Summary

This job is open to

National Guard & reserves

The public

Veterans