Summary
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
This job is open to
Clarification from the agency
Open to Public
Duties
NON-APPROPRIATED POSITION DESCRIPTION JOB TITLE: Administrative Specialist
BUSINESS TITLE: Administrative Office Manager (Management Information Branch)
JOB SERIES: 0303 PAY LEVEL: NF- 03
This position is located within the Management Information Systems Branch, Marine Corps Community Services (MCCS), MCB Camp Butler, Okinawa.
Incumbent reports directly to the Chief of the Management Information Systems Branch. The primary focus of this position is to serve as the Administrative Office Manager for the Management Information Systems Branch, to include providing executive level secretarial support to the Chief Information Officer. Incumbent acts as a Lead Administrative Specialist by providing administrative knowledge and guidance to other office administrative staff. DUTIES AND RESPONSIBILITIES:
Performs executive level administrative, clerical, and office support directly to the Chief Information Officer. Work performed enhances the basis for numerous high-level management decisions regarding executive level administrative requirements. Operates with a great deal of latitude and independence, and selects methods, approaches, and priorities to carry out work assignments. Completed work is reviewed only in terms of productivity and effectiveness in meeting requirements or accomplishing objectives. Has administrative oversight for the Management Information Systems Branch to support the Administrative, Technical Services, Network Services, and Application Development sections. Provides training and guidance on clerical, administrative, and protocol matters; and leads the Management Information Systems' Administrative Assistant in the performance of his/her duties and ensures timely accomplishment of assigned tasks. Manages/approves Administrative Assistant's timecard, performance appraisal, and work schedule. Establishes and updates office procedures, including maintaining of office records and assisting in efficient administrative operation. Maintains close liaison with CIO, Management Information Systems' supervisors, and their personnel to make and/or present changes in operational procedures. Serves as the central point of contact for matters relating to the day to day matters of the Management Information Systems Branch. Works closely with the NAF contracting office for proper processing of all purchase requests, Accounting Management Office, and Financial Budget Analysis unit. Works with the Chief Information Officer to deliver budget reports, statistics, and other monthly and yearly pertinent information. Maintains expense records, reimbursement claims and other important documents that require the Chief Information Officer¿s signature. Responsible for preparing, tracking and providing guidance on budget requirements. Maintains operational and capital budget. Provides guidance, as requested, on issues relating to Management Information Systems budget services. Briefs the Chief Information Officer on budget execution status on a weekly basis. Maintains initials yearly budget, midyear budget and prepares any changes mandated by executive decision to the Management Information Systems' budget. Tracks expenditures and BPA expenses for all sections within in the branch. Responsible for purchases made on the MIS NAF Purchase Card and files all necessary reports with the NAF Contracting office. Subject matter expert on Naval Correspondence. Prepares Naval Correspondence, reports, and other documents. Compiles correspondence from all Management Information Systems Branch and ensures accuracy, correct grammar, proper formatting, and documentation. Works with staff on making necessary corrections to reports and other documents. Accurately advises office staff on administrative and procedural requirements and instructions. Screens and reviews all packages for completion and accuracy before they are routed outside the Management Information Systems Branch. Proactively ensures that all Department of the Navy Taskers and all taskers assigned by the MCCS Executive office are properly logged, updated, tracked, and submitted in accordance with established due dates.
Requirements
Conditions of Employment
- See Duties and Qualifications
EVALUATIONS:
Qualifications
BASIC REQUIREMENT: - A 2-year degree from an accredited college or vocational school in fields related to duties of the position being filled OR a minimum of 2 years of specialized and progressively more responsible work experience in administrative support which demonstrates analytical ability, mature judgment, discretion, and knowledge of a substantial body of administrative or program principles, concepts, policies, and objectives.
QUALIFICATION REQUIREMENTS: - Solid knowledge of general accounting practices and non-appropriated funds contract operations.
- Ability to communicate effectively both orally and in writing.
- Ability to work in the capacity of both a general administrative support staff and an executive secretary.
- Ability to prioritize daily workload, work independently, and perform under high stress environment.
- Strong working knowledge of all Microsoft Office products as they pertain to daily business activities and familiarity with terms and acronyms used within the information systems field.
- Advanced knowledge of Naval Correspondence standards, practices, procedures, and policies.
- Must be experienced in providing guidance and assistance to all levels of personnel, both internal and external, in a professional, courteous, and tactful manner.
- Experience with administrative and clerical procedures to manage files, records, and forms.
This position has been designated as a position of trust. The incumbent must be eligible for a Tier 3 (Secret Clearance) background investigation to satisfy IT Level II designation. Appointment and continued employment is subject to a favorable adjudication of the security investigation. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Required Documents
Varies - Review "OTHER INFORMATION"
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315. - Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions.
- May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position.
- Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied.
- Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position.
- The time period for MSP eligibility begins 30 days before the military sponsor's reporting date to the new duty station, if accompanied, or at any time thereafter during the tour.
All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process. Next steps
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
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