ADMINISTRATIVE OFFICER

Clarification from the agency

Area I: All current On-board Permanent and Indefinite Dual Status 32 and Title 5 Technicians.

MAJOR DUTIES:

(1) Plans and assigns work to be accomplished through subordinates engaged in a variety of occupations. Makes assignments based on priorities, degree of difficulty, and requirements of the assignment. Prepares requests for filling vacancies to meet workload requirements. Participates in the selection of subordinates from lists of eligible applicants. Reviews and/or recommends appointment, promotion or reassignment of employees. Establishes and/or approves performance standards. Monitors and evaluates employee performance. Recommends recognition for outstanding performance. Initiates or recommends corrective actions for sub-standard performance. Assists employees in reaching performance goals. Informs subordinates of agency policies and programs. Hears complaints and grievances from employees. Resolves problems informally and/or makes recommendations for resolution to appropriate officials. Identifies developmental and training needs of employees and provides or procures training. Approves and/or disapproves leave requests. Promotes acceptance and adherence of programs such as Equal Employment Opportunity, Federal Women's Program, Labor Management Relations, and other similar special emphasis programs.

(2) Conducts reviews of command policies, activities and programs to ensure subordinate units are effectively and efficiently progressing toward the desired readiness status. Assists in creating and/or changing command policies and procedures. Develops instructions for implementation by staff sections, technicians and subordinate elements. Keeps abreast with new policy statements, regulations and directives issued by higher headquarters. Supervises and coordinates the activities of each full-time staff section of the headquarters and subordinate units. Reviews and finalizes studies relating to reorganization, relocation of units, personnel practices etc. Provides guidance and assistance to ensure command programs have been implemented and evaluates their effectiveness in subordinate elements.

(3) Develops, implements and evaluates the administrative, personnel and supply policy for the battalion. Is the primary advisor for the command in the areas of legal, medical, and personnel actions. Provides technical assistance and guidance to unit level administrative and logistical personnel. Provides oversight for and consolidates unit level feeder reports. Analyzes and/or prepares the personnel reporting areas of the battalion/squadron level organizational readiness report. Reviews legal documentation and provides recommendations for appropriate actions and/or forwarding to higher headquarters. Ensures the development and execution of the command level guidance for implementation of the Enlisted Promotion Management System (EPMS). Ensures the timely completion of military personnel evaluation reports. Provides assistance and guidance in the preparation of officer promotion packets for required board actions.

(4) Ensures compliance with the Command Supply Discipline Program and Command Maintenance Discipline Program. Assists in the preparation for and executes additional command level inspections in the area of logistics and maintenance. Executes and/or oversees the duties of the Property Book Officer (PBO). Analyzes and/or prepares the logistics and equipment readiness areas of the battalion/squadron level organizational readiness report. Advises the commander of equipment on hand and equipment readiness issues. Directs the maintenance priority of support for unit equipment. Reviews, analyzes, and provides recommendations relative to proposed MTOE and/or force structure changes to determine the impact on personnel and equipment authorizations.

(5) Provides guidance and funds management for all decentralized logistic funds. These may include secondary stock funds, office supply accounts, transportation funding, and various classes of supply. Serves as the approving official for IMPAC expenditures.

(6) Coordinates and assists in developing plans for recruiting and retention within the command. Analyzes the personnel portion of the organizational readiness report to determine critical needs and priorities for the strength management program. Provides guidance to staff officers, commanders and full-time employees in policy and procedure changes concerning areas of strength management. Manages and reports information in regard to personnel accessions, retention, participation, and attrition.

**REFER TO PD FOR FULL LIST OF DUTIES/RESPONSIBILITIES**

Conditions of employment

• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Must be able to obtain and maintain the appropriate security clearance for this position.
• Selectee will be required to wear the military uniform.
• Participation in direct deposit is mandatory.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• This is an Indefinite tenure appointment not to exceed a maximum of 4 years from the start date.

Qualifications

OPEN AREAS OF CONSIDERATION: AREA 1
Area I: All current On-board Permanent and Indefinite Dual Status 32 and Title 5 (Competitive and Excepted) Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite) - Only those Vermont National Guard members who are in permanent or indefinite technician status as a result of being competitively hired within that National Guard component applying for a position within the component which they are currently employed.

Military Grades: OFFICER: 1LT/O2-MAJ/O4 WARRANT OFFICER: WO1-CW4

The purpose of this position is to serve as the Administrative Officer/OIC of a Battalion or Squadron size unit of the ARNG. This involves serving as the commander's representative to all activities within the organization with responsibility for the military readiness of the unit for all potential missions for combat, homeland defense, and state emergencies due to natural disasters or civil unrest. As the commander's representative, duties involve planning, programming, coordinating and overseeing all functions of the organization and its subordinate units involving administration, training, supply, maintenance, personnel, operations, public relations, facilities, safety, etc. The incumbent develops policies, prepares budgets, and prioritizes requirements to meet mission goals and objectives. The services provided by this position significantly effect the operations and objectives of subordinate staff elements and units which are dispersed throughout limited geographic areas which may encompasses one or more counties within a state. The ability of subordinate elements to respond to state active duty emergency deployments, federal homeland defense missions, and combat area deployments are directly and significantly impacted by the guidance and policies provided by the incumbent of this position.

Minimum Qualification Requirements: Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE GS-11:

1-year specialized experience equivalent to at least the next lower grade level. Must have experience, education, or training using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies. Experience in analytical and investigative techniques.

Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.

FEDERALTIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in­-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

OTHER CONDITIONS OF EMPLOYMENT & NOTES:
-This position is subject to the Lautenberg amendment to the gun control act of 1968 which makes it a felony for anyone who has been convicted of a misdemeanor crime of domestic violence to ship, transport, possess, or receive firearms or ammunition. Civilian personnel of the Department of the Defense are not exempt from this provision. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
-Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
-The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

OTHER REQUIREMENTS:
- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
-The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
-IPPS-A R3 HR PRO training (40 Hours) must be completed within 90 days of the date of appointment.-For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.
-For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment.

Please be advised:

1. Specialized experience will be used to determine qualifications for the announced position.
2. An applicants RESUME must provide, in detail, how they meet the specialized experience listed.
3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience.
4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts.

DO NOT copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following knowledge, skills, abilities and other characteristics:

-Knowledge required to conduct periodic position structure reviews and examines the organization and each position to identity tasks at lower skill levels.

-Knowledge of work methods, organization of work or assignment of functions to subordinate units or positions to improve work flow and services rendered, increase productivity, reduce costs, or promote job satisfaction. Ensures positions are managed effectively within area of responsibility.

--Skill in analyzing work requirements and determine staff, equipment and other resources needed to accomplish the work, and make adjustments as needed.

-Ability to supervise all operations of the organization and or employees who oversee subordinate staff functions or units.

-Ability to brief/advise management officials of higher rank.

-Ability to recommend reorganization of spaces and functions as necessary.

Please be advised that the applicant rating will be evaluated on the following occupational competencies:

1. Customer Service
2. Teamwork
3. Planning and Evaluating
4. Flexibility

To apply for this position, you must submit a complete Application Package which includes:

1. Resume: Must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicants name and contact information.
2. AGO-VT Form 690-5, Military Experience and Education Resume:
All applicants, currently serving in the military, prior-service and civilians MUST complete the name block and military affiliation block of the AGO-VT Form 690-5 and sign and date the form.
3. Latest SF 50, Personnel Action.

Other supporting documents (as applicable):

• DD -214
• Transcripts
• Certifications

Helpful Hints for Applying:

- Ensure that your resume contains your full name, address and phone.
- Include details about the experience that relates to the position you are applying for.
- Be specific and always include Month and Year for the dates of your experience.
- Be sure to include your applicable military experience and explain the duties of the MOS/AFSC held.

In describing your experience, please be clear and specific. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

If you are using education to qualify for this position OR education is a mandatory requirement to meet qualifications, YOU MUST submit copies of college transcripts that identify each course, the college or university, semester or quarter hours earned, grade and grade-point received. Submitting a certificate or a degree will not suffice. You must submit transcripts when required. Photocopies are acceptable.

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