Summary
This position is located in the Finance Department, Fleet and Family Readiness, Navy Region Japan, Singapore Area Coordinator (SAC), Singapore. The primary purpose of this position is to perform payroll processing, accounting duties, Local National Taxation, and Cash Cage Duties.
This job is open to
Clarification from the agency
U.S. Applicants within the local commuting area (including applicants with current Military Spouse Preference, Family Member Preference, and current Federal employees), including Singapore Citizens and Singapore Permanent Residents.
Singapore Citizens and Singapore Permanent Residents must apply via MyCareersFuture for consideration.
This announcement is open until filled. Applications will be reviewed on the 1st and 15th of the month.
Duties
- Responsible for processing accounts payable transactions. This includes entering approved invoices into SAP, reviewing company code/general ledger account coding, reviewing vendor information, processing Electronic Funds Transfers (EFTs) where appropriate and filing the supporting documentation in the appropriate files.
- Processes Singapore Local National bi-weekly payroll and NAF US employee timecards.
- Creates and validates manual check proposals, completes the manual check print run, mail checks to the appropriate vendor and files the supporting documentation and check copies in the appropriate files.
- Reconciles accounts payable subsidiary ledgers to the general ledger. When necessary, creates the journal entries needed to clear reconciling items.
- Organizes and maintains the accounts payable filing system and is responsible for transferring to long-term storage, purging, retrieving and rotating files as specified by Navy Correspondence procedures.
- Monitors and controls the petty cash fund to ensure the fund balance is adequate to meet general, minor expenses.
- Disperses funds to authorized employees.
- Prepares and posts to general ledger, on an as needed basis, journal entries to record petty cash expenditures and replenishment of the fund.
- Audits the petty cash fund as needed.
- Processes Local National Annual Taxation, Monthly Central Provident Fund contributions processing, and LN National Service Pay Processing.
- Trains activity heads on KRONOS timekeeping and SAP Financials.
- Assists with development of budget.
- Prepares audit report for review.
Requirements
Conditions of Employment
- Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).
Qualifications
- Must possess an Associate's Degree from an accredited university in Accounting or related field with a minimum of two years accounts payable experience including payables processing and reconciliation.
- Must be familiar with Singaporean Government employment laws and be able to obtain a SINGPASS Account for statutory obligations in selected SG Government portals.
- Experience with automated accounting/accounts payable systems and personal computers required. Experience with SAP accounting/SAP accounts payable preferred.
- Knowledge of timekeeping processing systems. Knowledge of KRONOS preferred.
- Excel and Word experience is necessary to perform account reconciliations and written reports.
- Sufficient knowledge of accounting techniques and procedures to understand account relationships.
- Knowledge of all areas of accounts payable processing and the techniques and procedures necessary to process both Electronic Funds Transfers (EFTs) and manual checks.
- Knowledge of automated accounting/payables systems, general ledger account code structures, and accounting procedures associated with accounts payable to be able to recommend changes or improvements.
- Possess effective communication skills, both orally and written, to peers and all levels of management.
- Ability to train personnel.
Education
- When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of high school transcripts, college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of your application package.
- Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States.
- Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency, which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
- All substitutions of education for experience will be made in accordance with OPM approved qualification standards.
- To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be screened for the following minimum qualifications:
- An Associate's Degree from an accredited university in Accounting or related field
- Two years of accounts payable experience including accounts payable processing and reconciliation
Applicants who meet the minimum qualifications will be further evaluated for:
- Experience with programs such as SAP accounting/SAP accounts payable and KRONOS
- Experience with personal computers and basic software (word processing, spreadsheets, emails/internet, etc.)
- Knowledge of all areas of accounts payable processing, the techniques and procedures, and budget creation
- Experience in training personnel in Finance and/or time keeping software
Required Documents
The following documents are required at the time of application:
Resume
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
If claiming Military or Family Member Preference and/or Proof of SOFA Status: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian).
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.).
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50.
If required under "Qualifications Required": Proof of Education such as high school diploma/GED, clinical licensure, awarded/ conferred academic degree transcript(s) and/or *related coursework transcript(s) relevant to the position.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 12/31/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12377713It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.
All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date.
Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
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