Administrative Assistant Job in Washington, DC

Vacancy No. SCOTUS-12652132-HR Department Supreme Court of the United States
Salary $68,405.00 to $107,590.00 Grade 9 to 9
Perm/Temp Permanent FT/PT Full-time
Open Date 12/23/2024 Close Date 1/6/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

This is a full-time position with the Human Resources and Budget Office at the Supreme Court of the United States in Washington, D.C.

Closing Date: Monday, 01/06/2025, 11:59 PM EST

Please note that this vacancy has a limit of 200 applicants. The job opportunity announcement will automatically close if that limit is reached prior to the closing date.

Duties

The Administrative Assistant provides support to the Director of Human Resources and the Director of the Budget Office, and assists the Deputy Directors in both offices and the Lead Staffing Specialist with certain assignments. The incumbent's primary work involves assisting with Human Resources recruitment, staffing and general office duties and a number of Budget Office administrative and financial management tasks. The incumbent is responsible for compiling and sharing information with internal Court offices, and external organizations and individuals. The incumbent performs a variety of transactional, data review, and information organizational work within the Human Resources Office. Areas of responsibility include recruiting and staffing support, preparing monthly and other regular Human Resources reports, and answering questions on routine Human Resources staffing, benefits, or other HR related matters. Budget Office duties include reconciliation of financial management activities; tracking obligations and expenditures for certain programs; preparing various recurring financial reports; entering requisitions into the Oracle system for a number of Court offices, and other duties as assigned. The Administrative Assistant reports to the Human Resources Director and the Budget Director.

Requirements

Conditions of Employment

  • Meet Experience Requirements (see Qualifications)
  • Employment is subject to successful completion of a security background check.
  • If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See: www.sss.gov

Qualifications

Experience with federal Human Resources policies and automated systems is required. Experience inputting vacancy announcements into an automated staffing system is required. Experience that has required working successfully under pressure, with confidential information, and in a busy office is required. Experience with budget, accounting principles, and/or financial management principles is strongly preferred. The ideal candidate has experience handling a large volume of work and compiling information from multiple sources. Outstanding attention to detail, accuracy, strong organizational skills, time management skills, tact, discretion and a courteous demeanor are required. Proficiency with Internet and Microsoft Office products, including Excel, is required. Demonstrated good judgement and the ability to communicate effectively, both orally and in writing, with key management officials and employees at all levels sufficient to interpret or explain complex or controversial procedures and practices is also required. A willingness to adapt to changing schedules, systems, situations, and duties is necessary. Demeanor of customer service first is mandatory.

To qualify for the SCP-9, the applicant must meet the educational requirement or have two years of specialized Human Resources experience. To qualify for the SCP-11, the applicant must have at least three years of Human Resources specialized experience, with at least one year of specialized work experience equivalent to working at the SCP-9 grade level in the Human Resources field. At the full performance level, the position requires substantial knowledge and a comprehensive understanding of Supreme Court Human Resources and Budget policies, staffing procedures, federal benefits administration, and information systems.

Education

A Bachelor's degree or at least 2 years of relevant Human Resources experience is required.

Additional information

Working for the Supreme Court of the United States offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. Additional benefits include flexible spending accounts, long-term care insurance, and the SmartBenefits transit subsidy.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review and assess your application package in comparison with the posted qualifications for the position.

Your answers to the assessment questionnaire are required and will be used to evaluate your application. To preview the assessment questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12652132

Required Documents

The following documents are required:

  1. A cover letter
  2. A resume

How to Apply

You must upload the cover letter and resume. These two documents are required and must be received by the closing date, 01/06/2025, in order to be considered. Please submit only these documents unless you have prior federal and/or military experience. In that case your most recent SF-50, Statement of Service, and/or DD-214 will also be required.

  • To begin, click Apply Online to create a USAJobs account or log in to your existing account. Follow the prompts to select your USAJobs resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJobs account, https://www.usajobs.gov, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJobs account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

Agency contact information

Human Resources Office
Address
Supreme Court of the United States
1 First Street NE
Washington, DC 20543
US
Learn more about this agency

Next steps

Upon submission, you will receive an e-mail acknowledging receipt of your application. Please be advised that your application will not be considered complete unless all of the required documents have been received. All applicants will be notified once a selection has been made.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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