Clarification from the agency

Status Candidates (Merit Promotion and VEOA Eligibles) Career transition (CTAP, ICTAP, RPL) Family of overseas employees Federal employees - Competitive service Individuals with disabilities Land & base management Military spouses National Guard & Reserves Native Americans Peace Corps & AmeriCorps Vista Special authorities Veterans

This position is in the Evaluation and Inspections Division, in Washington, DC. If you are selected as an Administrative Management Specialist, your responsibilities would include, but would not be limited to:

• Coordinates, analyzes, and evaluates administrative missions and operations of the Division relating to procurement and contracting administration. Provides guidance to managers on the process of reviewing procurement actions and oversees accurate and timely responses to the Division in the dissemination of supplies and equipment.

• Participates in the implementation of the Division's financial management decisions, tracks various Division expenditures, and reconciles expenditures against financial system reports.

• Coordinates administrative matters and provides direction and hands-on assistance to the Division in areas of human resource management, records and information management, time and attendance, travel, and small expenditures via the purchase card program.

• Responds to data calls from Division management and assists in preparing responses for submission to the appropriate OIG Division or Office.

• Assists with property management for the Division and coordinates with the Office of Management and Planning on acquisition, disposition, reporting, transfer and inventory of all accountable Division property.
• Special projects and assignments as appropriate.

Conditions of employment

• You must be a U.S. Citizen or National.
• You must be able to obtain and maintain a Top Secret security clearance.
• You must be registered for the Selective Service, if applicable.
• You must successfully pass and are subject to random drug screenings.
• You must meet all qualification requirements by the closing date of this announcement.
• You may be subject to a probationary period.

Qualifications

To qualify for this position, you must have one year of specialized experience obtained in the public sector. (Specialized experience is paid or unpaid experience which has equipped you with the specific knowledge, skills, and abilities to successfully perform the duties of the position.) Examples of specialized experience include such duties as:

FOR THE GS-09: You must have successfully completed a Master's or equivalent degree or 2 years of progressively higher level graduate education leading to such a degree; OR have 1 year (52 weeks) or specialized experience at or equivalent to a GS-07 grade level obtained in the public sector, OR a combination of education and experience as listed below. (Specialized experience is paid or unpaid experience which has equipped you with the specific knowledge, skills, and abilities to successfully perform the duties of the position.)

Examples of specialized experience include such duties as: providing administrative support for a division; managing multiple administrative projects; preparing and/or reviewing written correspondence; coordinating, analyzing, and evaluating administrative duties; preparing briefings, agendas, or presentations in support of assigned projects; developing and maintaining professional relationships with internal staff, leadership, stakeholders and customers; and knowledge of administrative practices, methods, and techniques to provide liaison services for procurement and contracting, supplies, property and office moves.

FOR THE GS-11: To qualify for the GS-11 grade level, you must have successfully completed a Ph.D or J.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree; OR have 1 year (52 weeks) or specialized experience at or equivalent to a GS-09 grade level obtained in the public sector, OR a combination of education and experience as listed below. (Specialized experience is paid or unpaid experience which has equipped you with the specific knowledge, skills, and abilities to successfully perform the duties of the position.)

Examples of specialized experience include such duties as: providing administrative guidance and support to a division; managing multiple administrative projects; preparing and/or reviewing written correspondence; coordinating, analyzing, and evaluating administrative duties; communicating complex issues both in writing and verbally; developing and maintaining professional relationships with internal staff, leadership, stakeholders and customers; and knowledge of administrative practices, methods, and techniques to conduct procurement and contracting, supplies, property and office moves.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade level (or equivalent).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position and a review of your application by a panel of subject matter experts. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics)Administration and Management, Attention to Detail, Budget Administration, Contracting/Procurement, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Personnel and Human Resources, Property Management, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork

1. Procurement and Contracting Administration
2. Budget and Financial Management
3. Personnel Management
4. Administration and Management
5. Property Management

To be considered for this position, you must complete all required steps in the process. In addition to the application, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12921394

If you are found to be among the top candidates, you will be referred to the selecting official for further employment consideration.

• Resume
  • Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, and social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

• SF-50 documentation (if applicable)
  • SF-50 Must document (most recent Promotion, Within Rate Increase, or Appointment/Conversion SF-50 or Notification of Personnel Action if you are applying as a current or former Federal Employee) that shows you have acquired competitive status, and the highest grade or promotion potential you held.
• CTAP/ICTAP documentation (if applicable)
  • Interagency Career Transition Assistance Plan (ICTAP): The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp.
  • The Career Transition Assistance Plan (CTAP): provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.
• Veterans' Preference documentation (if applicable)
  • If you are a veteran and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.
  • If you are a veteran and you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference click here.
• Schedule A documentation (if applicable)
  • Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes.

• Military Spouse -(if applicable) - You MUST submit verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage) AND:
  • a copy of your spouse's active military orders; OR
  • verification of your spouse's 100% service-connected disability (e.g., VA Letter and/or DD-214); OR
  • verification of the service member's death while on active duty (DD-1300/Death Certificate). You are not eligible if you were not married to the veteran at the time of death or have since remarried.

Next steps