Administrative Management Specialist

Clarification from the agency

Current FCC Employees Only

The incumbent serves as a specialist in organizational administrative management programs.  Provides guidance and assistance to Bureau supervisors, managers, and employees in a variety of administrative management areas including, but not limited to: Budget Analysis and Preparation, Financial Management, Program Evaluation, Management Information Systems, Paperwork Reduction and Information Collection, Forms Management, Space and Equipment Management, Records Management and File Analysis, Organization Analysis, Personnel and Human Resources Management, and Automated Systems Management.  Performs research, analyses, and evaluations in order to provide information/data regarding the impact of proposed changes in existing policies, programs, and processes as well as the impact of proposed new policies, programs, and processes.  The studies involve planning and collecting information/data from within and outside of the FCC; directing the analysis and drafting of the study; discussing problems and proposals with a wide range of interested parties including program managers, other Bureaus and Offices, and customers such as industry groups; and analyzing and evaluating all information and alternatives involved to reach decisions and recommendations that reflect the most balanced and reasoned options.  Performs other duties as assigned.

Conditions of employment

• FCC Employees Only.
• Suitable for employment as determined by a background investigation.
• Current FCC employees must provide SF-50 verifying grade & status.
• Resume must not exceed two pages and must meet resume format criteria.
• US Citizenship.

In order to be considered for this position, applicants must:

-Currently be employed in the Federal Communications Commission in positions serving under career or career conditional appointments.

ALL FCC EMPLOYEES MUST provide a legible Personnel Action, SF-50, that verifies your status and highest permanently held grade.  If an SF-50 is not submitted, the application will be rated as ineligible. To request a copy of your SF-50 please send an email to PersonnelRecordsRequest@fcc.gov

Qualifications

Interested candidates should be passionate about the ideals of our American republic, committed to upholding the rule of law and the U.S. Constitution, and committed to improving the efficiency of the Federal government. Hiring decisions will not be based on race, sex, color, religion, or national origin.

Applicants must meet eligibility and qualification requirements by the closing date of this announcement.  Current Federal employees must meet time-in-grade requirements by the closing date of this announcement.  

Specialized Experience:  Applicants must have a minimum of one year of specialized experience equivalent to at least the GS-12 in the Federal service.  For this position, specialized experience includes the following:    

1) Experience performing at least three or more of the following: Paperwork Reduction and Information Collection, Freedom of Information Act Management, Records Management and File Analysis, Travel Coordination, Space and Planning Management, Calendars and Meeting Planning, Congressional Inquiries, and Unified Agenda.

2) Experience using analytical, investigative, and evaluative techniques to resolve issues and conduct complex studies and projects.

3) Experience interacting with a variety of individuals at all levels of authority.

4) Experience writing a variety of documents such as letters, memorandums, and reports.

PART-TIME OR UNPAID EXPERIENCE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Optional Four Essay Questions

At the time of application, applicants have the option of answering the following four short, free-response essay questions.

1. How has your commitment to the Constitution and the founding principles of the United States inspired you to pursue this role within the Federal government? Provide a concrete example from professional, academic, or personal experience.
2. In this role, how would you use your skills and experience to improve government efficiency and effectiveness? Provide specific examples where you improved processes, reduced costs, or improved outcomes.
3. How would you help advance the President’s Executive Orders and policy priorities in this role? Identify one or two relevant Executive Orders or policy initiatives that are significant to you, and explain how you would help implement them if hired.
4. How has a strong work ethic contributed to your professional, academic or personal achievements? Provide one or two specific examples, and explain how those qualities would enable you to serve effectively in this position.

Applicants will be required to certify that they are using their own words, and did not use a consultant or AI (such as a large language model [LLM]). The responses to each question cannot exceed 200 words per question.

All applicants will be rated on the extent and quality of experience and education relevant to the duties of the position.  An automated score is administered based on the on-line application process used.  Eligible applicants will receive a numerical rating based on their responses to the job specific questions for this position.

There are several parts to the application process that affect the overall evaluation of your application including:

1. the core questions
2. the vacancy questions
3. supplemental documentation (e.g., DD-214, SF-50, SF-15, transcripts), if applicable; and
4. your resume.

Applicants will be rated ineligible, if they do not respond to job specific questions provide supplemental documents and submit resume.  For more information, please click on Rating Process

HR REVIEW

HR will review your application to determine if you meet the following required Knowledge, Skills and Abilities (KSA's):

• Ability to apply the principles, concepts, and methodologies of administrative management processes and procedures related to various administrative programs.
• Ability to research, analyze, and evaluate information, draw conclusions, and make recommendations.
• Ability to interact with a variety of individuals at all levels of authority within and outside the organization.
• Ability to communicate in writing to prepare a variety of documents.

If you are deemed to be qualified by the Subject Matter Experts, your application will be referred to the hiring manager for hiring consideration. Alternatively, if your application is not deemed as qualified by the Subject Matter Experts, your application will not be referred to the hiring manager for hiring consideration.

• Include a performance appraisal as proof of federal employment.
• Your resume should include relevant work experience, applicable education and your contact information. For current or previous federal employees, include the pay plan, series and grade.
• Your SF-50 shows a federal position you've held, grade level and duty location. Your SF-50 can support position changes, conversions or separation for employment eligibility.

Merit Hiring Plan Resume Requirements

In compliance with Executive Order 14170, Reforming the Federal Hiring Process and Restoring Merit to Government Service resumes must not be longer than two pages in length. The resume must address minimum qualifications and other requirements listed in the job announcement.

Resumes must include all of the following information outlined below:

Contact Information

Name and how best to contact you, including email address and phone number.

Relevant Work Experience

• Job Title and Employer (including series and grade for any Federal positions)
• Start and end dates with month/year (e.g., 05/2019 –08/2022)
• The number of hours you worked per week

Ensure work experience descriptions are aligned with the job announcement and address all required qualifications. Brief descriptions should demonstrate your ability to perform the tasks at the required level as stated in the job announcement.

Resumes must be formatted as outlined above. If the two page resume criteria and/or the resume formatting requirement is not met candidates will be rated as ineligible and will not be referred for hiring consideration.

The FCC is providing the following applicant resume resources: 

• Applicant Guidance on the Two-Page Resume Limit
• USAjobs-How to Write a Federal Resume

ALL SUPPLEMENTAL DOCUMENTS MUST BE UPLOADED BY THE CLOSING DATE OF THIS ANNOUNCEMENT.  If applying online poses a hardship, you may contact either the HR Specialist listed on the vacancy announcement or you may contact the Monster Government Solutions help desk (prior to the closing date of the vacancy announcement) via e-mail at mgshelp@monster.com or you may reach them directly at 866-656-6831. The Monster Help Desk is available Monday-Friday 7:00 am to 7:00 pm EST.

Supplement Documents Required: Employees must provide a legible Personnel Action, SF-50, that verifies your status and highest permanently held grade.  If an SF-50 is not submitted, the application will be rated as ineligible.

ALL FCC EMPLOYEES MUST provide a legible Personnel Action, SF-50, that verifies your status and highest permanently held grade.  If an SF-50 is not submitted, the application will be rated as ineligible. To request a copy of your SF-50 please send an email to PersonnelRecordsRequest@fcc.gov

Next steps