Duties
This is a confidential position. The incumbent retrieves cables that have been classified at the Secret level for distribution to a secured group.
The incumbent, bearing the responsibility for all assigned tasks and projects, is delegated significant responsibility in the area of scheduling, communication and correspondence, and project management, and performs a wide variety of duties which significantly assist the Office of the Register in the smooth and timely discharge of the Register's responsibilities.
Uses initiative and resourcefulness as well as knowledge of a wide range of the concepts, principles, and practices of administrative theories and practices as they apply to the office of the chief executive of a major governmental agency. Uses skill in applying this knowledge to difficult and complex work assignments. Serves as a communications point of contact for the Register, for a wide range of individuals within the Copyright Office, the Library of Congress, Congressional offices and the copyright community, and serves as a conduit for confidential and sensitive information to and from the Register. Screens communications directed to the Register, and decides how to handle these messages based on established office guidelines, instructions, and guidance from the Register and senior staff within the Register's Office. Prioritizes incoming mail for the Register. Brings urgent or especially significant matters to the attention of the Register.
Uses knowledge of the Register's schedule, and views on specific issues and situations to compose, prepare, and sign correspondence in response to inquiries accepting speaking engagements or attendance and participation in various official and social events. Reviews outgoing correspondence for clarity, consistency, completeness, and compliance with the Register's Office, Copyright Office and Library of Congress policy and procedures, and ensures appropriate background and supporting information is included. Establishes and maintains effective communication with federal, state, and local agencies and offices, universities, libraries, and national and international organizations impacted by Copyright law, programs, or projects. Assists the Register in preparing presentations for meetings inside and outside the Copyright Office for a wide range of audiences. Prepares studies and briefing papers.
Maintains the Register's calendar and schedules. Schedules, reschedules, and cancels meetings as directed. Assists the Register in preparing for meetings both inside and outside the office. Arranges tours and special meetings for visitors to the Copyright Office.
Following guidelines, directions, and procedures established by the Register, coordinates special events and recognition activities, and assists with the planning and/or execution of major activities within the Copyright Office for special activities such as briefings, international meetings, and receptions. Arranges luncheons and other special functions, attending to all logistical details ensuring both business and social obligations are met.
Initiates contacts to schedule and respond to requests for meetings. Assembles meeting files with all documents related to the meetings. Develops meeting agendas, anticipates, and prepares background material. Selects and assembles related background material from the files, and elsewhere as necessary.
Using program knowledge, initiative, and a sense of priorities to interpret and follow broadly-stated instructions, coordinates, tracks, and assists in the management of the Register's daily personal workload. Identifies administrative needs or unusual problems involving administrative or program issues, devises and recommends solutions, and implements solutions after approval. Work may impact more than one area of the Copyright Office or the Library. Works with all levels within the Copyright Office and Library of Congress, the copyright and academic communities, Congress and Congressional committee staff, and other Copyright stakeholders.
Coordinates and manages assigned projects and project team activities, determines milestones and targets for success of the project, maintains a continuous review of the project's status and accomplishments and. provides summary reports to the appropriate managers. Understands and communicates stakeholder and customer requirements to team members. Monitors project progress against project requirements. Coordinates and facilitates the delivery of project objectives.
Organizes and assigns task assignments of project participants. Delegates responsibility, as appropriate, to the best qualified team member, and monitors individual progress. Motivates the project team and serves as a buffer from external distractions. Ensures each task has a clearly identified owner, and that team members have the tools needed to perform their tasks. Arranges necessary training and ensures training is aligned with project goals.
Requirements
Conditions of Employment
Conditions of Employment
Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.
The selected candidate must be able to obtain and maintain a Secret Clearance.
Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Ability to provide communications liaison services.**
Ability to provide administrative management and support.**
Ability to plan, organize and execute work.**
Ability to provide project management.
Ability to communicate in writing.
Ability to communicate effectively other than in writing.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.
Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Next steps
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.