Duties
The position is located in
the Protective Services Bureau (PSB), Office of the Assistant Chief of Police
for Protective and Intelligence Operations, United States Capitol Police (USCP).
The PSB provides safety and security to the Capitol, Members of Congress,
Officers of Congress, and their immediate family. The PSB investigates,
collects, and analyzes information to produce intelligence, assess threats,
enforce the law, identify risks, and develop and employ risk mitigation and
enforcement strategies. As Administrative Officer, the incumbent performs a
range of administrative and professional services to support operational
activities for varied organizational units within the PSB. This work includes
planning and coordinating services for human resources, procurement, property,
budget, records management, timekeeping services, and other administrative
tasks as assigned.
As Administrative Officer for the PSB, contacts and communicates with the
Office of Human Resources (OHR) staff to address human resources related issues
or resolve employee-related problems and concerns that require assistance
and/or expertise from the OHR for assigned organizational units in the PSB.
Serves as the liaison/focal point of contact to the OHR concerning
personnel-related matters for staff personnel. Provides advice and assistance
to immediate PSB staff and senior-level management concerning Federal and USCP
human resource processes and procedures and the status of ongoing human
resources actions. Reviews, analyzes, and interprets incoming human resources requests,
and provides recommendation or suggests alternatives, responses, and/or
appropriate action, including identifying the appropriate OHR staff member for
PSB support.
Serves as one of the primary timekeepers for assigned areas and staff.
Maintains timesheets and accurately inputs and verifies time and attendance
records within approved databases and software. Makes adjustments, as
necessary, tracks overtime hours worked, and approves compensatory time earned.
Resolves issues with vacation, holidays, personal, or sick days for employees.
Ensures that timesheets are submitted accurately and timely to payroll. As the
primary resource for time and attendance for the PSB, answers questions
relating to recording time and attendance, overtime, and other general
questions. Requests overtime codes for special events and projects through the
Assistant Chief's Office.
Reviews, recommends, and
initiates changes in administrative policies for the PSB, and devises and
provides office procedures and practices to be used by administrative personnel
in subordinate offices. Prepares agenda for and conducts periodic training
sessions for all administrative personnel supporting Divisions and organizational
units assigned.
Responds to inquiries and administrative problems brought to the Deputy Chief,
Supervisors, and Agents by members of the staff and officials, Member's staff,
House and/or Senate Sergeant at Arms staff, the public, and other Federal
agencies.
Applies administrative
policies, maintains various systems, and handles other staff requirements.
Receives all correspondence, provides appropriate response or refers and routes
matters of concern to appropriate personnel, and follows up to ensure actions
are completed in a timely manner. Screens correspondence prepared for clarity,
completeness of reply, and grammatical and procedural correctness. Screens all
publications, directives, and periodicals, and brings those of significance to
supervisory attention. May be responsible for the receipt, control, logging,
safekeeping, and necessary action on all classified materials in the PSB.
Assists the PSB Financial
Liaison Officer and financial staff with developing data and justifications for
budget review and approval. Provides administrative support to processes such
as budget formulation and execution.
Provides guidance in the preparation of budget packages for submission and may
assist as a liaison in responding to budget office questions.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Evaluation Factors:
Please address all Knowledge, Skills and Abilities (KSAs) within the narrative responses so that your experience can be evaluated properly.
We will review your resume, assessment questionnaire, and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.
Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this vacancy announcement.
How to Apply
Navigate to the following URL to apply to this job: USCP Careers
1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit Application button to submit your application package.
3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.
4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application.
5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.
The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.
Next steps
After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.
Please note that if you are not selected for this position, the USCP may not be able to provide specific feedback or disclose the reasons for your disqualification, due to confidentiality and legal considerations related to the hiring process.