Duties
Researches, maintains currency, and advises on policies and issues impacting CGD and consults and advises staff on long-range goals and objectives of CGD and higher level management. Coordinates the Library's Acquisition Career Manager (ACM) in the administrative and records management aspects of the FAC-C and FAC-COR program. Provides administrative advise for CGD human resources and material needs and other administrative support matters. Analyzes human resources targets, travel, materials and related requirements; and provides information for use in program planning and evaluation activities. Provides feedback to senior staff on a wide range of administrative and operational management issues, and on the formulation and implementation of organization policies, programs, objectives, and plans.
Coordinates services and supplies for the Contracts and Grants Directorate. Controls and tracks purchases, supply movement, and office moves. Performs periodic inventory of all equipment and property, resolving discrepancies on inventory lists with actual inventory. Provides guidance for management and staff regarding administrative property and control procedures. Plans and coordinates office moves. Coordinates with Library Chief Information Office on telephone and computer hardware changes, moves, and/or upgrades for Contracts and Grants staff. All IT requests for the office go through the Administrative Officer utilizing the CIO’s Helpdesk request system. Coordinates with and oversees tasks assigned to Office Automation assistant(s) and other administrative support staff to ensure timely completion of projects.
Serves as the application administrator for CGD IT applications, maintains Privileged Rules of Behavior (PROB) training and certification, coordinates with OCIO staff to obtain and maintain Authorization to Operate, Continuity of Operations Plans, and addresses any IT Security Plans of Action and Milestones (POAMs) on behalf of the Directorate. Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies. Leading administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work. Analyzing management issues for the developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
Monitors CGD obligations and expenditures throughout the budget execution phase. Recommends adjustments to planned expenditures to satisfy highest priority needs or to meet unplanned emergency expenditures. Coordinates with senior staff in the preparation, revision, monitoring, and evaluation of organization budget estimates and staffing needs. Provides budgetary support to the Contracts and Grants Directorate's budgetary processes such as budget formulation and execution. Communicates with the Director, chiefs, supervisors and or senior managers in reviewing and developing budget data and justifications for approval, office needs, plans, and goals. Provides guidance to CGD staff in preparing and developing budgetary data and justifications for budget review and approval.
At the direction of CGD senior management, initiates and processes of personnel actions. Works with servicing Human Capital Directorate (HCD) representatives to identify and resolve human resources needs and problems. Collaborate in the administrative aspects of recruitment, selection, promotion, awards, and training activities at the direction of CGD senior management. Provides guidance and forms to supervisors for position descriptions, performance plans, and individual development plans. Reviews completed position descriptions and work plans for proper format and uniformity prior to submission to the human resources office.
Prepares requisitions in Momentum in conformance with applicable policies and regulations. Provides assistance to senior Contracting Officers within the Contracts and Grants Directorate by preparing solicitations and contracts not to exceed the simplified acquisition threshold. Consults with technical, legal, and contract staff in the preparation of solicitations and contracts. Drafts statements of work, independent cost estimates, and conducts market research for non-complex goods and services. Utilizes government purchase cards to procure materials and services following FAR and LCR rules and regulations in the use and administration of purchase card transactions.
Requirements
Conditions of Employment
Conditions of Employment
Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.
Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Ability to perform administrative management functions for an organization including human resources, budgeting/finance, and contracting/procurement.**
Ability to utilize computer technology and applications.**
Ability to perform financial activities.**
Knowledge of human resources management principles and methods.
Ability to communicate in writing.
Ability to communicate effectively other than in writing.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.
Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Next steps
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.