Administrative Program Manager NF4 Job in Quantico, VA

Vacancy No. 68688 Department U.S. Marine Corps
Salary $65,000.00 to $75,000.00 Grade 04 to 04
Perm/Temp Permanent FT/PT Full-time
Open Date 6/7/2024 Close Date 6/21/2024
Job Link Apply Online Who may apply Public
Locations:
Quantico, VA


Job Description (Please follow all instructions carefully)

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Future Operations Branch. Coordinates daily operations and administrative functions on behalf of the Branch Head and Deputy Branch Head.  Oversees branch level administrative functions and coaches MFQ personnel on completion of efforts.  Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations. 

Provides direction on administrative operational issues; and delegates and completes administrative tasks within the branch. Communicates with branch administrators, staff, and outside organizations to coordinate various requirements for the branch.  Coordinates with the branch leadership on responsible administrative efforts, and communicates with representatives from the sections within the organization to complete work.  Identifies  internal and external resources needed to accomplish specific tasks. 

May assist in conducting studies and analyses, and compiles, collects, and coordinates data for reports. May conduct studies and analyses of irregularities and deficiencies.  May represent staff level personnel at meetings and conferences. Responsible for records management and file administration for various subject matter. May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews, and improvement studies to provide management with recommendations for optimum utilization of available resources. May prepare reports and information for presentations. Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives.

Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods, and techniques to perform work. Interprets regulatory directives and procedures. Acts as an administrative point of contact for planning and directing implementation of required regulations. May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions. 

Serves as the point of contact for MFQ with the System of Record (currently ETMS2) , and ensures all tasks are appropriately delegated and processed.  Provides ETMS2 guidance and training to leadership personnel, action officers and administrators of the branch.  Ensures all tasking requirements are met and may serve as a liaison to other levels of Headquarters Marine Corps. 

Serves as a point contact for the Defense Travel System.  Monitors Non-appropriated (NAF) and Appropriated (APF) Fund travel and ensures regulatory compliance and adjudication of all branch orders and vouchers.   

Serves as branch Program Coordinator for the branch travel card program. Determines delinquencies, misuse, and abuse of cards, and makes recommendations for appropriate action. Coordinates with the Division Agency Program Coordinator to address trends and potential issues with account holders.

Adheres to safety regulations and standards.  Observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

Four years of experience that demonstrates ability to plan, develop, manage, and control various responsible administrative programs and tasks for day-to-day operations, provide management advice, and coordinate logistical and administrative support for division staff level personnel.  Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies, and precedents governing the operation. Must be able to successfully complete and maintain a security clearance. 

Telework:  Eligible for incremental telework as determined by MF policy. 

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
           *Education/certification certificate(s), if applicable.
           *If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Resumes with photos will not be allowed for this announcement. 

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact information

BUSINESS AND SUPPORT SERVICES

Address

BUSINESS AND SUPPORT SERVICES
DIVISION
3044 CATLIN AVE
QUANTICO, VA 22134-5003
USA
Learn more about this agency

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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