Duties
Incumbent may be subject to 24-hour on-call in the event of an emergency and may require irregular working hours.
The individual selected for this position will:
Human Resources Administration:
Provides basic information to employees concerning human resources (HR) policy, practices and processes.
Responds to inquiries and provides HR information concerning standard processing procedures and requirements related to human resources development, training, and education and other HR services.
Keeps records for time, attendance and leave.
Provides information to employees concerning basic issues such as leave policies and procedures.
Prepares to input, edit, or update HR information in agency system by completing recruitment actions, promotions and within-grade increases, processing documentation for probationary periods and conversion to career appointments.
Distributes and tracks HR action requests. Compiles lists of active vacancies.
Requests certificates. Electronically updates position descriptions.
Maintains career development files, manual and/or electronic training records and training funds/accounts.
Administrative Management:
Researches and coordinates time-essential actions.
Assists the OIG Administrative Officer (AO) to ensure that management is provided with organizational reports, projections and recommendations.
Coordinates implementation of the AOC’s administrative programs and systems, such as application of new timekeeping procedures.
Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues.
Develops a range of marketing and communication materials and products for a variety of audiences and delivered through print, electronic and social media platforms.
Oversees the development of content and means of dissemination and coordinates with OIG and AOC staff to create printed and/or electronic communications materials.
Facility Services, Property and Supply Administration:
Assists in coordination of special requirements for hard-to-find supplies or services that are difficult to obtain or require complex negotiations, or office moves that require extensive coordination.
Assists the AO with purchase card orders as a purchase card holder.
Assists AO in planning and organization of administrative aspects of office moves, office construction, and other facility improvements that require extensive coordination of property, services, and facilities such as furniture, equipment, telephones and short-term storage.
Prepares necessary documents for the accession and deaccession of equipment and property.
Office Activities Coordination:
Assists higher graded staff in preparing agendas for and coordinates periodic training in all phases of administrative work such as correspondence, telephone procedures, publications, directives, reports and public relations responsibilities.
Schedules meetings and makes arrangements such as preparing agendas, notifying participants and similar matters.
Attends and records the minutes of meetings, which are later summarized and distributed.
Arranges travel and hotel accommodations based on knowledge of the schedules and commitments of travelers.
Performs other related duties as assigned.
This is a career ladder position to GS-12
Requirements
Conditions of Employment
- Appointment subject to background investigation and favorable adjudication
- You must be able to pass a drug test.
- You must meet the definition of specialized experience.
- You must meet the education requirements.
“To be employed by the Architect of the Capitol in a paid position, an individual must meet
one of the categories below:
- A citizen of the United States;
- A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
- A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
- A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
- A person who is currently an officer or employee of the Government of the United States.”
Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.
Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the GS-09 grade level in the Federal service.
Specialized experience for this position includes:
Specialized experience is defined as having experience in at least 4 of the 5 following:
(1) Providing HR information concerning standard processing procedures and requirements related to human resources development, training, and education and other HR services.
(2) Performing office administrative activities such as office moves, property, services, telephones, and requiring planning and arranging of travel and hotel accommodations.
(3) Performing financial activities to include purchasing, and budgeting responsibilities.
(4) Preparing reports, correspondence, memoranda, and responses to executive staff.
(5) Drafting, editing and reviewing policies, materials (ex: correspondence) and project-related communications.
--OR--
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., Must be related to position
--OR--
Combination of specialized experience and education.
Education
Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected.
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., (degree must be in a field of study related to the duties of the position).
Special Instructions for Foreign Education:
Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.
You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
A variety of health insurance plans; retirement system with investment options; paid holidays; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.