Administrative Specialist Job in Washington, DC

Vacancy No. USCIRF-24-04 Department Legislative Branch - Agency Wide
Salary $60,000.00 to $75,000.00 Grade 00 to 00
Perm/Temp Permanent FT/PT Full-time
Open Date 6/27/2025 Close Date 7/16/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

Created by the International Religious Freedom Act of 1998, the U.S. Commission on International Religious Freedom (USCIRF) is an independent bipartisan U.S. legislative branch agency that monitors the universal right to the freedom of religion or belief abroad, using international standards to do so, and makes policy recommendations to the President, Secretary of State, and Congress. More information about USCIRF is available at https://www.uscirf.gov/.

USCIRF is an equal opportunity employer.

Duties

USCIRF is seeking an Administrative Specialist who will provide operational support for the Commission including financial management, travel and administrative functions.

Reporting to the Chief Administrative Officer, the Administrative Specialist's primary responsibilities include the following:

  • Perform a wide variety of financial and administrative functions requiring broad working knowledge of subject matter, procedures, or practices.
  • Provide internal and external customer service in person, over the phone or in writing.
  • Coordinate and arrange travel for Commissioners, staff, and invitational travelers. This includes completing travel related activities such as utilizing USCIRF's travel management system, obtaining visas for international travel, etc.
  • Assist with USCIRF meetings and events, including room reservations, setup, and related logistics, as well as scheduling and managing interactions with Commissioners as may be required.
  • Serve as primary point of contact for facilities management and assist in day-to-day operations and maintenance of the office to include preventative maintenance and inspections of office equipment and furniture.
  • Provide administrative support including but not limited to: general office management, including answering telephones, mailings, maintaining calendars, escorting guests, managing supplies.
  • Update internal administrative standard operating procedures by researching prior publications, regulations, and recommending new policies and/or changes.
  • Serve as a backup timekeeper.
  • Perform other duties as assigned.

Requirements

Conditions of Employment

  • Must be a U.S. citizen.
  • Completion of a satisfactory background investigation.
  • Completion of a probationary period.
  • Selectee must be able to meet/maintain suitability and security requirements.

Qualifications

This position requires a minimum of a bachelor's degree.

Seeking entry-level candidates with 0-2 years of experience commensurate with duties outlined above and including:
  • High standards of timeliness and accuracy, and excellent organizational skills;
  • Strong written and verbal skills;
  • Strong attention to detail in a fast-paced environment;
  • Ability to multi-task and work in a fast-paced setting, defining and meeting deadlines;
  • Apply solid judgment, discretion, and patience;
  • Ability to prepare presentation materials and independently note and follow up on commitments made;
  • Ability to work independently with minimal supervision but also part of a team; and
  • Experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

Education

This position requires a minimum of a bachelor's degree, preferably in business administration, finance, accounting, or related field.

Additional information

Selective Service. If you are a male applicant born after December 31, 1959, you must certify at the time of appointment that you have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

Reasonable Accommodation. USCIRF provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact USCIRF at jobs@uscirf.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Equal Employment Opportunity. The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Benefits

USCIRF offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, Federal holidays, life insurance, and medical benefits. Please visit https://www.opm.gov/ for more information on benefits.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

This job is excepted from the competitive civil service. Applicants will be evaluated and deemed either eligible or ineligible based on the relevance and quality of their experience and education and on the desired qualifications described above.

Pursuant to section 204(c) of the International Religious Freedom Act of 1998, as amended, USCIRF staff members are hired "on the basis of professional and nonpartisan qualifications."

Required Documents

  • cover letter;
  • resume; and
  • three references.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply, candidates should submit a cover letter, resume, three references, and a writing sample (no more than five pages) in this order and within a single PDF file via email to: jobs@uscirf.gov.

Applications not provided in a PDF file will not be considered.

Applications will be held in strict confidence. After submitting your application for this position, you will receive an e-mail confirming receipt of your application materials. USCIRF will contact you if we wish to schedule an interview or if we require additional information or references.

Please email all questions about the position to jobs@uscirf.gov.

No calls please

Agency contact information

Thomas Kraemer
Address
US Commission on International Religious Freedom
732 North Capitol Street, NW
Suite A-714
Washington, DC 20401
US

Next steps

Applications will be held in strict confidence. After submitting your application for this position, you will receive an e-mail confirming receipt of your application materials. USCIRF will contact you if we wish to schedule an interview or if we require additional information or references. Please email all questions about the position to jobs@uscirf.gov.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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