Administrative Specialist Job in Washington, DC

Vacancy No. FRTIB-25-DE-033-12761222 Department Federal Retirement Thrift Investment Board
Salary $69,923.00 to $109,975.00 Grade 9 to 11
Perm/Temp Permanent FT/PT Full-time
Open Date 7/23/2025 Close Date 7/29/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

The Federal Retirement Thrift Investment Board (FRTIB) is looking for a highly qualified and motivated individual to serve as an Administrative Specialist.

This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9/11 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.

Duties

  • Coordinate and support event planning and logistics for internal meetings and Board events, including scheduling, preparing agendas and materials, and ensuring timely communication with stakeholders.
  • Serve as the Records Management Liaison for the Office of the Executive Director, maintaining accurate and accessible records, supporting lifecycle management, and improving records-related processes for efficiency and compliance.
  • Act as the Government Purchase Card (GPC) Holder, executing authorized purchases, maintaining documentation, and ensuring compliance with GSA and agency procurement policies.
  • Track and manage executive correspondence and administrative workflows, ensuring timely routing, review, and response to support leadership decision-making and operational continuity.
  • Prepare and process travel authorizations, expense reports, and time and attendance records for senior leaders, ensuring accuracy, policy compliance, and timely submission.
  • Use tools such as Excel, SharePoint, and other office applications to manage data, streamline administrative processes, and support continuous improvement in office operations.

Requirements

Conditions of Employment

  • U.S. Citizenship is required.
  • All qualification requirements must be met by the closing date of this announcement. Your application package will not receive consideration if it is missing any of the required documents under the "Required Documents" tab.
  • Probationary Period. One-year probationary period may be required.
  • Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
  • Employment is contingent on a favorable background check and federal suitability/security clearance. If selected, you may receive a tentative offer pending final adjudication of the investigation.

Qualifications

To qualify for: GS 9: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 7, in the federal government.

Specialized experience is defined as: One year of specialized experience, equivalent to the GS-7 level, that includes:
  1. Assisting in maintaining administrative records and tracking systems--such as correspondence logs or file repositories--in accordance with established procedures to ensure compliance, accuracy, and accessibility.
  2. Arranging travel and preparing expense documentation for senior leaders or executives in accordance with established procedures and under general supervision.
  3. Entering and reviewing time and attendance data for executive office staff to support accurate payroll processing and timely submission.
  4. Preparing draft correspondence and internal summaries for executive review using Microsoft Office tools, ensuring clarity and professionalism in support of leadership communication.
Or

Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree.

To qualify for: GS11: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS-9, in the federal government.

One year of specialized experience, equivalent to the GS-9 level, that includes:
  1. Managing administrative processes--such as records maintenance, correspondence tracking, or file management systems--to ensure compliance with agency policies, maintain documentation integrity, and support continuity of operations.
  2. Coordinating travel arrangements and expense reimbursements for organizational leaders to ensure compliance with travel policies and timely reimbursement.
  3. Processing time and attendance records for multiple staff members to ensure accurate payroll reporting and adherence to agency policies.
  4. Drafting formal correspondence and internal reports using Microsoft Office tools to support executive-level communication and decision-making.
Or
Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree.

*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Specialized experience must meet 52 weeks equivalent to the next lower grade level.

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education


If this position has an education requirement, or if you are qualifying for this position through education, you must provide your transcripts to support your educational claims. Transcripts may be unofficial copies, but they must come from an accredited college or university, and they also must include course names and the number of credit / semester hours. Click here to search the database of accredited institutions.

Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications.

Additional information

The FRTIB offers wonderful benefits and work/life-balance flexibilities to help empower and reflect respect for our employees. Our comprehensive benefits package includes paid time off*, life insurance, health benefits, and participation in the federal retirement system. We offer, as applicable, flexible work hours, annual and sick leave, transit and childcare subsidies, free and confidential employee assistance and occupational health referral services, free on-site fitness center, and off-site fitness membership reimbursement.

Further benefits and flexibility details are located here: FRTIB Employee Benefits.

The FRTIB offices are conveniently located within a few blocks of the Union Station metro station. In addition, private parking is available in the building at the posted daily and monthly rates.

Relocation expenses are not authorized for this position; however, other recruitment incentives may be authorized.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

To preview the occupational questionnaire, click on the following link https://apply.usastaffing.gov/ViewQuestionnaire/12761222.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Reasoning
  • Problem Solving
  • Written Communication
  • Attention to Detail
  • Planning and Evaluating
  • Financial Management
  • Interpersonal Skills
  • Technology Application
  • Process Improvement
For Delegated Exam referral lists, Category Rating procedures will be used to rate and rank candidates. The category assignment is a measurement of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.

Best Qualified - Meets the minimum qualification requirements and excels in most requirements of the position.

Well Qualified - Meets the minimum qualification requirements and meets most requirements of the position.

Qualified - Meets the minimum qualification requirements, but does not possess the relevant competencies to a substantive degree.

If you are found Best Qualified for this vacancy your application may be referred to the selecting official for further review.

The Category Rating process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).

Required Documents

Veterans' Preference. If you are claiming veterans' preference you must submit supporting documentation as described in the "Required Documents" section. Visit the Feds Hire Vets website for more information regarding veterans' preference.

Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least 85% to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.

You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.

Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:

1. Resume (please include on your resume the experience you wish to be considered for the review of your qualifications, the dates of employment with month, day and year, and hours worked per week). Resumes that do not contain all of the necessary information to determine qualifications may be marked as insufficient and applicants may not receive consideration for this position. Your latest resume submission is the one that will be used to determine your qualifications.

2. Responses to the occupational questionnaire.

3. You must submit supporting documents verifying your selection priority eligibility or any preference eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:

  • Veteran's documentation. All veterans must submit a DD-214, Member Copy 4. If you are currently on active duty, you must submit an official statement of service from your command or other official documentation that proves your military service was performed under honorable conditions.
  • Preference eligible documentation. If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.
  • ICTAP documentation. RIF separation notice along with your last performance rating or appraisal.
  • College transcripts. Transcripts must be legible and possess the school name imprinted on the transcript or be on school letterhead; you may be asked to submit official transcripts upon selection.
Optional Documents - The following documents will be accepted; however, applicants will not lose consideration if they do not submit one or both documents.
  • Cover Letter
  • Performance Evaluation

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

You must apply through the USAJOBS online job application system. It is your responsibility to ensure the complete application package is submitted by 11:59 PM (EST) on 07/29/2025 to receive consideration. Paper applications and information sent by mail will not be accepted.

For details on applying through USAJOBS, please locate the "Apply" section at: USAJOBS Help Center | How to

FRTIB will only consider the last copy of the document uploaded/faxed when determining your eligibility and qualifications. For example, if you upload/fax two or more resumes only the last resume uploaded/faxed and submitted will be considered.

Note to applicants: To expedite the application review, please ONLY submit the documentation that is requested in the announcement. Do not submit:

  • Diplomas of any type (NOTE: A diploma certifies completion of a course of study. A transcript is record of courses taken and grades achieved.)
  • Letters of recommendation, reference, or congratulations, etc.
  • Any documents with a picture of the applicant
  • Awards documentation, including SF-50's for awards
  • Performance appraisals (only ICTAP eligible applicants need to submit their latest performance appraisal)
  • Evaluations of any type
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Agency contact information

HR Operations
Address
Office of the Executive Director
77 K Street NE
Washington, DC 20002
US

Next steps

Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for a possible interview. You may also check the status of your application through your USAJOBS profile.

When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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