Summary
This position is a Administrative Support Assistant, GS- 0303-6/7 working in Portland, Oregon for the R1-Budget and Administration.
This job is open to
Clarification from the agency
This position is only open to those who are eligible for ICTAP/CTAP; Veterans eligible for VEOA; Public Land Corp Eligibles.
Duties
The major duties listed represent the full performance level of GS-7. At lower grade level, you will perform assignments of a more limited scope and with less independence.
As a Administrative Support Assistant your duties will include, but are not limited to, the following:
- Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s).
- Assists the Project Leader/supervisor in preparation of pertinent forms and documents. Monitors appointment limitations and prepares appropriate actions using the approved electronic SF-52 process. Forwards the necessary documentation
and forms to the appropriate RO administrative support person for processing.
- Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures
that all expenses are obligated and in a prompt manager that invoices are processed in accordance with the Federal Financial system and Prompt Payment Act. Purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. Approves action within warrant limitation.
- Provides instruction and training in all automated systems which include the Federal Personnel/Payroll System (FPPS), Time and Attendance, FFS and cc: Mail. This includes hands-on training in these systems, as well as continuing phone
support.
- Provides assistance with day-to-day questions regarding various computer applications used by office staff and provides information technology management, network administration, and technical support in conjunction and consultation with
the designated Information Technology Coordinator. Coordinates computer hardware and software acquisition, installation and upgrades, system backup procedures and
system maintenance with the advisement of the Information Technology coordinator.
- Supervises the inventory of all accountable property. Conducts a physical inventory of all accountable property. Updates and maintains a record system which controls the location, arrangement, and use of active files, and systematic retention
and/or disposal of records according to established plans.
Requirements
Conditions of Employment
- Must be a U.S. Citizen or National.
- Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
- Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
- Suitability for employment, as determined by background investigation.
- Probationary Period: Selectees may be required to successfully complete a probationary period.
- Individuals assigned male at birth after 12-31-59 must be registered for the Selective Service. To verify registration visit SSS.gov.
Qualifications
Only experience and education obtained by 10/08/2024 will be considered.
In order to qualify for this position you must possess the Minimum Qualification.
Minimum Qualification [GS-6]
Possess one (1) year of specialized experience equivalent to at least the GS-5 level in the Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Specialized experience may include: review an organization's funds or financial data to ensure accuracy; prepare and ensure accuracy of time and attendance reports through an electronic time and attendance system; procure supplies, equipment or services in accordance with regulations governing the type of purchase; prepare oral briefings and written reports for management on financial or administrative matters; provide organizational support services for an organization such as preparing forms, documents or correspondence, or responding to procedural questions from the public. NOTE: Your resume must contain sufficient detail at this level of work, e.g., begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration.
Minimum Qualification [GS-7]
Possess one (1) year of specialized experience equivalent to at least the GS-6 level in the Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Specialized experience may include: performing a variety of administrative functions; use of various word processing and spreadsheet software; coordinating procurement and contracting regulations, policy and procedures; annual work planning and analyzing funding requirements; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file systems; preparing and monitoring of personnel actions; meeting and communicating effectively with others. NOTE: Your resume must contain sufficient detail at this level of work, e.g., begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no education substitution at these grade levels for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you meet the qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. Note: If a determination is made that you have inflated your qualifications or experience, your score may be lowered, or you may lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating.
Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.
Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Knowledge and understanding of governmental accounting/financial procedures, budget preparation, reporting techniques/requirements and of bureau/agency methods for cost analysis and control.
Knowledge of fund accounting, methods, procedures and techniques used in maintaining, balancing, and reconciling multiple natural resource accounts with extensive sub-activity accounts, including an understanding of interrelationships between appropriations and subsidiary accounts in order to analyze and determine need for adjustment to balance accounts.
Ability to communicate to a variety of individuals and groups.
Knowledge of personnel functions and procedures, i.e., types of appointments, position description preparation, and position management and ceilings.
Knowledge and understanding of governmental procurement, and contracting regulations, policy, and procedures.
Required Documents
You must submit a complete application package. We will not make assumptions about your experience and/or education.
Required Documents:
1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification. Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
2. Proof of Eligibility:
CTAP/ICTAP Documentation:
- Certification of Expected Separation or Reduction-In-Force Separation Notice or Notice of Proposed Removal AND
- Most recent Performance Rating AND
- Most recent SF-50 noting current position, grade level, and duty location or SF-50 that documents the RIF separation action.
OR
Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, you must attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
OR
Public Land Corps (PLC) Documentation: Certificate showing you served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC and received a certificate of non-competitive eligibility. Completed most recent Corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 years. Appointment must be effected within the 2 year period.
Additional Documentation if applicable:
1. Cover Letter
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Review the appointment eligibility criteria in the application preview linked below: The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
To apply for this position, you must provide a complete Application Package. See required documents section.
Click 'Apply' to create an account or log in to your existing USAJOBS account.
- Follow the prompts to complete the assessment questionnaire and upload required documents. To previous the assessment questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12557740.
- Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.
- Applications must be received by 10/08/2024, 11:59pm ET to receive consideration.
- Check application status by logging into your USAJOBS account, in Applications tab, click the position title you applied to for the status. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact the Human Resources Office via email at fwshiring@fws.gov.
Next steps
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted by the hiring official.
You will be notified if this job is filled or canceled. Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.
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