Administrative Support Assistant Job in Washington, DC

Vacancy No. HOB-2025-332 Department Architect of the Capitol
Salary $46,148.00 to $74,318.00 Grade 05 to 07
Perm/Temp Permanent FT/PT Full-time
Open Date 7/22/2025 Close Date 8/4/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Washington, DC


Summary

This position is located in the Architect of the Capitol, (AOC), Office of the Chief Of Operations, Superintendent, House Office Buildings (HOB), Assistant Superintendent, Client Services Division.  This position provides administrative support and timekeeper assistance for the division.

This job is open to

Clarification from the agency

Applications will ONLY be accepted from Current Architect Of The Capitol (AOC) employees.

Duties

The tour of duty for this position is 8:00 a.m. - 4:30 p.m.

The individual selected for this position will:

Office Activities:

  • Responds to requests for information via mail, phone or in-person; gathers documents and researches data as requested.
  • Receives and controls incoming correspondence. Reviews outgoing correspondence reports, memorandums, for format, grammar and punctuation and removes typographical errors.
  • Ensures that electronic and paper records are properly organized, managed, retained in accordance with the approved records schedule and protected.
  • Maintains the division records management system, performing appropriate records management activities to ensure safeguarding and protection of Personally Identifiable Information (PII) and confidential records.
  • Participates in operational or planning meetings to discuss program or project milestones and activities and develops minutes and records of meetings and pending issues.
  • Keeps minutes of meetings and prepares administrative reports and prepares PowerPoint presentations and memoranda as required.
  • Receives incoming calls and and handles customer inquires and visitors in a responsive and professional manner.
  • Schedules meetings on the supervisor’s calendar and coordinates meetings to include, reserving rooms for meetings; agenda preparation, note taking and room set up. Assists with the requisitioning of office supplies, office equipment repairs and printing services.

 Timekeeping Support:

  • Provides guidance on time and attendance issues and ensures the accuracy of timesheets. Reviews timesheets and identifies discrepancies.
  • Provides advisory services to division supervisors and employees and make recommendations for resolving payroll problems.
  • Compiles and enters data from timesheets and other required documentation into GovTA.  Keeps track of the alternate work schedules and ensures participation is in compliance with agency policies. 
  • Responsible for processing separations and/or terminations through GovTA. Responsible for ensuring timesheets are validated and certified before transmittal. Conducts timesheet corrections as necessary.
  • Monitors leave usage and conducts leave audits as required.
  • Responds to all levels of individuals and provides technical and general information to managers, employees and the general public regarding rules, regulations and procedures for pay and a variety of other payroll matters.

Requirements

Conditions of Employment

  • Your resume and question responses must demonstrate the job-related KSAs
  • You must meet the definition of specialized experience.

“To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:

  • A citizen of the United States;
  • A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
  • A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
  • A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
  • A person who is currently an officer or employee of the Government of the United States.”

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.
 
Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
 
Candidates for the GS-05 grade level must have at least 52 weeks of specialized experience equivalent to the GS-04 grade level in the Federal service.

Specialized experience for this position includes Responds to (1) requests for information via mail, phone or in-person; gathers documents and researches data as requested. (2) Serves as point of contact for time and leave processing on GovTA (Ex: enters time and attendance data, identifies discrepancies, and monitors leave usage and conducts leave audits) in designated divisions.

Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the GS-05 grade level in the Federal service.

Specialized experience for this position includes:

Specialized experience is defined as having experience providing a variety of services to the occupants of the U.S. House Office Buildings including: 1.) supporting the daily operations of the building; 2.) conducting inspections for cleanliness and maintenance; and 3.) having experience using systems to maintain data and records.

Candidates for the GS-07 grade level must have at least 52 weeks of specialized experience equivalent to the GS-06 grade level in the Federal service.

Specialized experience for this position includes:

Specialized experience for this position is defined as having experience (1) Responding to requests for information via mail, phone or in-person; gathering documents and researching data as requested; and (2) Serving as point of contact for time and leave processing on GovTA system, (ex: entering time and attendance data, identifying discrepancies, and monitoring leave usage and conducting leave audits.) in designated divisions.

Education

Education (Substitution of education in lieu of specialized experience):

Successful completion of a full 4-year course of study in any field leading to a bachelor's degree.  This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.  One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

-OR-

Combination of Education & Experience:

An equivalent combination of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5.  This combination must have equipped you with the necessary knowledge and/or experience to successfully perform the duties of this position.

NOTE:  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.  One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.   The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

Special Instructions for Foreign Education: 

Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.

Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.

You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6.

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. 

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

KSA 1:  Office Management and Administrative Skills 

KSA 2:  Customer Service

KSA 3:  Technology Applications

KSA 4:  Communication

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.  Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).


You may preview questions for this vacancy.

Required Documents

The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.

To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

Your resume should list your education, training and work experience including job titles, employment dates (MM/DD/YY), duties and accomplishments.

Nothing further is required until it is requested by AOC’s Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

If Veterans’ preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED.

If you are a new user to the USAJOBS Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJOBS user AND you must be signed-in to your account in order to apply for this position. For help with setting up an account or for general assistance in using USAJOBS, go to USAJOBS Help Page.

NEED HELP?
If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times.

All required supporting documents will be collected electronically via the USAJOBS “Saved Documents” feature.

If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.

Agency contact information

Franky Reese
Address
Architect of the Capitol
United States Capitol
Washington, District of Columbia 20515
United States

Next steps

You will receive a notice generated by the USAJOBS System when you have successfully submitted your application. We will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.

You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJOBS Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within two (2) weeks after the closing date of this job announcement.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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