Duties
This position is in the Export-Import Bank of the United States (EXIM), Office of the Chief Management Officer (OCMO), Administrative Services Division (ASD), Facilities Services & Capital Planning. This unit is responsible for the physical space management and design, relocation, construction management, building services, inventory control and facility renovation/alteration of the agency.
The incumbent serves as an Administrative Support Specialist (Transportation) for Facilities Services & Capital Planning performing a variety of administrative, transportation, and special projects and assignments on behalf of the Agency.
Duties include, but are not limited to:
- Serves as an Administrative Support Specialist (Transportation) for Facilities Services & Capital Planning. Completes a variety of administrative support services assignments and projects related to procurement purchasing, timekeeping, parking, scheduling coordination, transportation trip log reporting, other types of administrative reports, and process improvement.
- Coordinates with the Security Office, Front Office staff and the Office of Communications to receive and deliver confidential and/or classified documents and materials on behalf of EXIM as needed. Safeguards and delivers confidential and/ or classified material/documents for EXIM that is sent to and received from other agencies. Safeguards and delivers confidential and/ or classified materials and documents for the agency, which is forwarded and received from other federal agencies that are required to conduct the official business and mission of the agency.
- Serves as EXIM's primary Transportation (chauffeur/driver) for the President and Chair, other EXIM high-ranking officials, foreign delegates, other federal officials, and visitors. Coordinates with the Security Office, Front Office staff and the Office of Communications regarding the official travel and transportation for the President and Chair, delegates, and other federal officials. Transports these officials to various types of events and locations as required by their itineraries (i.e., official meetings, conferences, speaking engagements, social events, etc.).
- Collaborates with General Services Administration (GSA) to perform vehicle maintenance and daily inspections in accordance with GSA established rules and regulations. Keeps abreast of acquisition requirements as it relates to the use of government owned or leased vehicles.
- Collaborates with various staff members at the U.S. State Department, U.S. House of Representative, the Office of Personnel Management (OPM), and other federal and non-federal entities to deliver and obtain various sensitive and classified documents.
Requirements
Conditions of employment
- U.S. Citizenship
- Background and Security/Suitability Investigation
- You may be required to serve a one year probationary period
- Specialized experience MUST be documented on your resume
- Current or Former Political Appointees: If you are, or have been employed in the last 5 years, you must disclose this information. Failure to do so may result in disciplinary action including removal from Federal Service.
- The incumbent must obtain and maintain a national security (Confidential, Secret, Top Secret, or Top Secret/SCI) clearance.
- The incumbent for this position will be subject to random drug testing once they begin working for EXIM.
Qualifications
Specialized Experience (Credit for Specialized Experience on resume must reflect 40 hours/Full-time per week for each period of work):
GS-09: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-07 level in the Federal Government or other equivalent pay systems.
Specialized experience includes:
- Experience providing day-to-day administrative and operational support by preparing and tracking correspondence and reports, managing multiple tasks with competing deadlines, and ensuring work is accurate and follows established procedures.
- Experience providing administrative support for timekeeping, scheduling, and transportation activities by processing time and attendance records, coordinating calendars and meetings, maintaining required logs and reports, and resolving routine issues in accordance with established policies and procedures.
- Experience providing procurement support by preparing and processing purchase requests, confirming vendor eligibility, maintaining purchasing records, and working with contracting staff to ensure actions follow federal regulations and established procedures.
- Experience coordinating the receipt and distribution of sensitive or classified documents by working with security and office staff to ensure proper authorization, accurate tracking, and compliance with established security procedures.
OR
If you are substituting education for experience to qualify for at this level, you must have master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree.
OR
If you are combining both education and experience to qualify for this level, equivalent combinations of education and experience are qualifying for this grade level.
For qualification determinations, your resume must contain the following for each work experience listed:
- Organization/Agency's Name
- Title
- Salary (series and grade, if applicable)
- Start and end dates (including the month and year)
- Number of hours you worked per week
- Relevant experience that supports your response to the specialized experience that is stated in the job announcement
If your resume does not contain this information, your application may be marked as incomplete and you will not receive consideration for this position.
NOTE: Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications and your application may be marked as incomplete/ineligible and you will not receive consideration for this position.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. Please visit the following links for more information:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Additional information on the qualification requirements is outlined
here.
All requirements must be met by 03/11/2026, the closing date of the announcement.
Additional information
Current or Former Political Appointees: Pursuant to the Office of Personnel Management (OPM) oversight authority under section 1104(b)(2) of title 5, United States Code (U.S.C.) and section 5.2 of title 5, Code of Federal Regulations, OPM requires agencies to seek their approval prior to appointing any current or former political appointee to a permanent position (without time limits) in the civil service. A former or recent political appointee is someone who held a political appointment covered by OPM's policy within the previous 5-year period. OPM's oversight in this area safeguards merit system principles as well as fair and open competition free from political influence. If you are currently employed, or have been employed within the last 5 years, you must disclose this information. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
Please visit the following link for the types of political appointments.
Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligibles: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 80 or above based on the competencies listed above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information, please click here.
Veterans: All veterans must meet the qualification requirements of the position for further consideration. For more information on veterans' preference, please click here.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Ethical Standards/Financial Disclosure:
EXIM is committed to the highest ethical standards. As an employee, you will be covered by the criminal conflict of interest statutes and the Standards of Ethical Conduct for Employees of the Executive Branch. You will be required to complete new employee ethics training within 3 months of your appointment.
If this position is subject to financial disclosure requirements (either public or confidential depending upon your position), you will be required to complete a new entrant financial disclosure report within 30 days of your appointment.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The Category Rating method will be used to evaluate applicants. All qualified applicants will be assigned to one of the following categories:
- Best Qualified - Meets the minimum qualification requirements and excels in most of the job related competencies.
- Well Qualified - Meets the minimum qualification requirements and satisfies most of the job related competencies. (This category must be met to be considered under CTAP/ICTAP procedures)
- Qualified - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies to a substantive degree.
This Category Rating method does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.
Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAJobs system and/or have not answered all of the vacancy questions will not be considered for this position.
Important Note: You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and the responses you provide on the application questionnaire.
If you are found qualified for this position and meet or exceed a predefined rating threshold from your questionnaire responses, a Subject Matter Expert (SME) will review your resume to determine if your technical competencies meet the proficiency requirements established for this position. You will be notified by email if your application is forwarded to the hiring official for further consideration.
If you do not meet the rating threshold to move forward to the next evaluation stage or it is determined that your technical competencies do not meet the proficiency requirements for this position, you will be notified by email.