Clarification from the agency

CTAP and USCG within the local commuting area. For definitions of common terms found in this announcement: http://dhsconnect.dhs.gov/org/comp/mgmt/dhshr/hr/Documents/JOA_Common_Definitions.pdf

You will serve as a Agency Mail Manager, the principal administrator coordinating all matters related to postal and mail activities across the Coast Guard enterprise. Responsible for planning, organizing, and directing program activities, monitoring and reporting compliance with regulatory and Department of Homeland Security (DH) requirements.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Develop policy to ensure safe handling of mail throughout Coast Guard mail centers relative to CBRNE
  agents and incorporate Federal hazardous materials requirements.
• Analyze proposed and existing policies and recommend alternative practices that will meet operational requirements and prove cost effective to the Coast Guard.
• Serve as a Mail Manager and Compliance Officer, ensuring expedited mail service providers are used
  only as authorized by the Private Express Statutes.
• Conduct studies, inspections and/or surveys to promote economical and efficient selection and
  utilization of space, staff, equipment, and supplies.
• Provide expert analysis and evaluations to management encompassing programmatic milestones, schedules, and budgetary resources planning and execution required for effective management, operations and decision making.
• Represent the agency in its collaborations and relations with service providers, and other Federal agency mail managers to include interagency committees.

Mandatory training is required which must be successfully completed and other training may occur as necessary for success in the position.

A. This position requires obtaining and maintaining Mail Management Certification or management determined equivalent within three years of entry into position.
B. This position requires obtaining and maintaining a Federal Acquisition Certification (FAC) for Contracting Officer Representative (COR) (FAC-COR) Level I within two (2) year entry into the position.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Conditions of employment

All qualification requirements must be met by the closing date of the announcement.

Do NOT include the following types of information in your resume:

• Social Security Number (SSN)
• Date of Birth (DOB)
• Photos of yourself (if included on your resume you will not be considered for this position)
• Personal information: such as age, gender, religious affiliation, etc.

Key Requirements:

• Must be a U.S. Citizen.
• Must be registered or exempt from the Selective Service. See www.sss.gov
• A one-year probationary period may be required.
• To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation. This position requires a Moderate Risk/Public Trust clearance.
• This is not a Bargaining Unit position.
• Time-in-Grade requirement must be met by the closing date of the vacancy.
• All Federal employees are required to have Federal salary payments made by direct deposit.
• The applicant is required to reside in the local commuting area to be eligible for consideration.
• The position requires occasional travel away from normal duty station. You must be able to travel on military and commercial aircraft for extended periods of time.
• The position requires Mail Management Certification and Federal Acquisition Certification (FAC) Contracting Officer's Representative (COR), FAC-COR Level I.

The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Qualifications

To qualify at the GS-14 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-13 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular and recurring basis.

• Utilize administrative laws, policies, regulations, and precedents applicable to the administration of mail management to include hazardous and dangerous goods, next generation delivery service, penalty mail stamps, and Foreign Post Office (FPO) mobile Mail Routing;
• Provide expert analysis and advice on complex program issues impacting a major organization's postal and mail enterprise;
• Establish broad, written policies and procedures to provide timely and cost-effective dispatch and delivery of mail and other material;
• Prepare reports and briefings on results of studies that ensures the program goals, objectives, and operations are in line with the organization's mission; and
• Develop mail security policies and plans, ensuring the protection of all mail processing to prevent, deter, and mitigate the deliberate efforts to destroy, incapacitate, or exploit the mail center and/or infrastructure.

NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.

NOTE: Education cannot be substituted for experience at this grade level.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training, along with any applicable assessments, will be rated. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview. The necessary Knowledge, Skills, and Abilities to perform this job are:

• Accountability
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Influencing/Negotiating
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12856714

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

Career Transition Assistance Plan (CTAP) documentation. CTAP Eligibles: CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position. If you are a federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for CTAP consideration, you may receive selection priority for this position. Individuals must be well-qualified by attaining at least a rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf

Limit your resume to no more than two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages.

Resume showing relevant work/volunteer experience, education, and training. Include the start and end dates (mm/dd/yy to mm/dd/yy) and the number of hours per week worked/volunteered.

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• You must submit a copy of your most recent SF-50(s) that verify your eligibility for consideration as a current or former federal applicant; and
• Your SF-50 must verify your highest competitive grade, time-in-grade, your current promotion potential or full performance level and proof of permanent appointment if applying based on an interchange agreement. DO NOT submit an award SF-50 or pay adjustment SF-50 as these often do not verify grade or eligibility.
• For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing. Recommend submitting your last promotion SF-50 or within-grade increase SF-50.

Any other supporting documentation required for verification as described in the announcement.

Political Appointees: OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

CTAP applicants MUST submit documentation verifying your eligibility. This includes a copy of your agency notice, a copy of your most recent performance rating, most recent SF-50-Notification of Personnel Action noting your current position, grade level and duty location, and documentation from your agency showing your current promotion potential. View information about CTAP/ICTAP eligibility on OPM's Career Transition Resources website.

Any other supporting documentation required for verification as described in the announcement.

Next steps