Asset Management Office Program Analyst (O-5 Billet) Non-Supervisory Job in Washington, DC

Vacancy No. IHSC-HITU-AMOPA-O6-S Department Immigration and Customs Enforcement
Salary $1.00 to $150,000.00 Grade 5 to 5
Perm/Temp Permanent FT/PT Full-time
Open Date 10/29/2024 Close Date 11/12/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

This position is located within DHS, Immigration & Customs Enforcement (ICE), ERO, ICE Health Service Corps (IHSC), Office of Deputy Assistant Director, Health Information and Technology Unit (HITU). The incumbent serves as the program analyst within the Asset Management Office (AMO) and reports directly to the Supervisory Lead. This is a non-supervisory position.

This position is only open to current USPHS officers.
USPHS Call to Active Duty (CAD) candidates are not eligible for this position.

This job is open to

Clarification from the agency

Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.

Duties

DUTIES AND RESPONSIBILITIES:

  1. Collaborate with other units and offices within the department, the Office of Chief Information Officer (OCIO), and ERO in developing, negotiating, and coordinating for how assets (IT and medical asset/device) and its associated services are acquired, operationalized, maintained and decommissioned.
  2. Create, maintain, enhance, and/or oversee processes for staff requesting IHSC approval and/or funding for new and existing IHSC asset (IT and medical) initiatives and services.
  3. Conduct cost-benefit analyses, risk assessments, and analysis of alternatives activities to assist IHSC staff develop proper business case documentation to support their asset (IT and medical) requests.
  4. Work with IHSC stakeholders to define requirements that will support intended business outcomes. Lead requirement gathering sessions and workgroups to accurately capture and document IHSC stakeholders' functional requirements.
  5. Develop and maintain Standard Operating Procedures (SOPs), instructions, workflows, guides and/or trainings to support asset (IT and medical) management processes and best practices.
  6. Support development of policy, procedures and strategies governing the planning and delivery of asset (IT and medical) management services throughout IHSC.
  7. Support development of an AMO SharePoint site to properly maintain and organize documentation and artifacts.
  8. Develop and/or make more efficient processes for reporting, tracking and prioritizing asset (IT and medical) management program issues by working closely with other ICE units, offices, OCIO and project support teams to minimize downtime and maintain efficiency.
  9. Perform Contracting Officer's Representative (COR) and/or Project Officer responsibilities for ensuring contractor compliance and the delivery of contract deliverables. Incumbent responsibilities as a COR are commensurate with the complexity, value, technical direction, and monitoring required for a given contract and are specified in the COR Appointment Letter. The COR performs duties and complies with the responsibilities and limitations specified in the Appointment Letter including the documentation of actions taken under such delegation of authority. Incumbent acts as technical liaison between the Contracting Officer and the Contractor with respect to monitoring the Contractor's performance against the contract Specification, Statement of Work (SOW), and Quality Assurance Surveillance Plans (QASP) and communicating any potential problems with the Contracting Officer. The COR utilizes the QASP in conducting surveillance and oversight of Contractor performance for service contracts.
  10. Support process improvement within HITU by identifying, analyzing and improving existing operational processes; as appropriate, develop new processes.
  11. Support budgetary activities associated with tracking of asset (IT and medical) acquisitions, spend plans for current and future projects, Service Level Agreements (SLA), and Inter/Intra-Agency Agreements (IAA), and developing cost estimates.
  12. Conduct market research, coordinate demonstrations; develop white papers and issue papers; conduct analysis of alternatives to identify solutions that align with IHSC asset (IT and medical) program requirements.
  13. Perform risk management; identify and assess project risks, mitigate threats and identify opportunities.
  14. Develop, monitor and manage an integrated master schedule for asset (IT and medical) inspection, refresh, calibration, and maintenance tasks.
  15. Lead, facilitate, coordinate and participate in designated asset (IT and medical) related meetings.
  16. Perform updates of IT or medical asset information (enter, remove, reassignment) in Sunflower Asset Management Solution System or Medical Asset Management System in a timely manner.
  17. Perform audits and conduct inventories of IT or medical assets.
  18. Occasional travel required to support IHSC facilities.
  19. Other duties as assigned.

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation.
  • You must successfully pass a drug screen.
  • Males born after 12/31/59 must certify registration with Selective Service.
  • Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.
  • Service Remaining Requirement Agreement: Upon appointment to this position, officers will be required to serve an 18 to 24-month commitment to IHSC.
  • Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.

Qualifications

PHYSICAL DEMANDS:
  1. Sitting and/or standing for extended periods of time (6-8 Hours).
  2. Performing repeated bending motion.
  3. Ability to lift 25 lbs.
  4. Average manual dexterity for computer operation.
  5. Phone use for extended periods of time.
  6. If clinician, will be tasked to TDY internally for minimum two weeks, maximum 30 days annually to assist with field operations

Education

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  1. A master's degree or higher in a health care related field plus a minimum of six years of program or project management experience.
  2. Incumbent must possess at a minimum a Level II Contracting Officer's Representative (COR) Certification or must obtain within two years of hire through the Federal Acquisition Institute Training System (FAITAS).
  3. Knowledge of project management in a federal setting; Federal Acquisition Certification for Program and Project Managers (FAC-P/PM). FAC-P/PM Level II required within two years of hiring.
  4. Knowledge of medical, administrative, ethical, and legal requirements and standards related to healthcare delivery and the privacy of protected patient information.
  5. Knowledge of regulations and standards as it pertains to Occupational Safety and Health Administration (OSHA), American Correctional Association (ACA), National Commission Correctional Health Care (NCCHC), Joint Commission, Food and Drug Administration (FDA), and other regulating agencies in the developing, storing and communication of medical information.
  6. Knowledge of program policies and guidelines, and operating procedures relating to medical information.
  7. If the incumbent holds a clinical license, it is the responsibility of the incumbent to fulfill the obligation(s) of their licensing or certifying body. This position may be required to perform clinical activities with the scope of clinical license in times of critical needs within the agency.
  8. Knowledge of organizations and responsibilities of all levels of government operations for medical information communication.
  9. Ability to provide input for responses to congressional inquiries and to effectively communicate.
  10. Flexibility and ability to adapt to sudden changes in schedules and work-related requirements.
  11. Correctional/detention health care experience preferred.
  12. Flexibility and ability to adapt to sudden changes in schedules and work requirements.
  13. Highly effective interpersonal and organizational skills; strong writing skills to include document formulation, editing, and review.
  14. Interact effectively and collaboratively with interdisciplinary teams to ensure the provision of medical care of detainees and development of program initiatives.
  15. High degree of initiative, and follow-through on a wide range of sensitive, complex, and program issues.
  16. Strong data management skills (including advanced use of Excel).

Additional information

This position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of Deputy Assistant Director (DAD) of Administration, Health Information and Technology Unit (HITU). The incumbent serves as a program analyst within the Asset Management Office (AMO) for the ICE Health Service Corps (IHSC) and reports directly to the Supervisory Lead. This is a non-supervisory position.

In Fiscal Year (FY) 2021, the ICE Health Service Corps (IHSC) administered and managed a health care system that provided direct care to over 88,000 detainees housed at 21 designated facilities throughout the nation, to include medical, dental, mental health care, and public health services. Oversaw health care for over 169,000 detainees housed in 150 non-IHSC-staffed facilities, totaling over 53,000 beds. In FY 2021, there were a total of 205,242 individuals in ICE custody, with an average length of stay of 37 days. IHSC also directly supports ICE field office directors on medical issues within their area of responsibility. IHSC executed a budget that approached $316M in FY 2021.

As a program analyst, the incumbent has an unparalleled opportunity and responsibility to ensure IHSC assets (information technology (IT) and medical) innovation activities are at the forefront of advancing health care delivery. The incumbent will be responsible for the management and oversight of all program activities that relate to asset (IT and medical) acquisition, contract management, and logistical operations.

SUPERVISORY CONTROLS:
The Program Analyst works under the Supervisory Lead, Asset Management Office.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. You may be selected for an interview at the hiring authority's discretion. You will be notified of selection or non-selection.

Required Documents

To apply for this position, you must provide a complete Application Package. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position.A complete application includes:

U. S. Public Health Service Officers

  1. Cover Letter/Letter of Interest. Please include location preference here.
  2. Degrees. (Place under "Diploma/GED")
  3. Professional license. (If applicable)
  4. Additional professional certificates. (If applicable)
  5. Three professional references. (i.e., name, title and contact information)
  6. Official USPHS Promotion CV - e.g., relevant experience, education, training. (Place under "Resume")
  7. A copy of your Certificate of Investigation (located in your eOPF).
  8. *Three most recent Commissioned Officer Effectiveness Reports (COER). (Place under "Performance Appraisal")
  9. For current IHSC PHS officers, IHSC Recruiting requires applicants to provide a copy of your current Service Remaining Requirements Agreement.
  10. Indicate if you have an Assignment Pay (AP) Agreement and the date of the end of your AP Agreement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must submit the required documentation outlined under the REQUIRED DOCUMENTS section below.

The complete initial Application must be submitted by 11:59 PM (EST) on 11/12/2024.

PLEASE NOTE: If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.

To begin the process, click the Apply Online button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.

Applications and supporting documentation will not be accepted by mail or email. If you need further assistance, contact the Human Resources Office representative listed on this announcement at least one day prior to the closing date for further instructions.

Agency contact information

IHSC Recruiting
Address
ERO-DRO-IHSC Public Health Service
500 12th Street SW
Washington, DC 20536
US
Learn more about this agency

Next steps

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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