Assistant Director for Management and Administration

Clarification from the agency

Current Department of Justice employees with competitive status.

The Assistant Director for Management & Administration will serve as a member of OIA's core senior leadership team and will implement and provide substantial input into Office-wide strategies and initiatives. The preferred candidate for this position is an individual who has served with distinction as a high-level administrator (e.g., Director of Administration or equivalent position) and who has overseen the management and administrative functions of a fast-paced, high-volume, dynamic agency or office. The incumbent of this position will need to work well and communicate orally and in writing with Senior Executives, attorneys, support staff, and officials at high levels of the U.S. government and foreign governments.

This vacancy includes a Selective Placement Factor. Please see below for more information.

As the Assistant Director for Management & Administration, you will:

• Serve as a senior advisor for the implementation of organizational change efforts to include OIA-internal, intra-governmental, and inter-governmental programs and projects in accordance with industry and governmental best practices.
• Direct process improvement efforts focused on increasing productivity, maximizing effectiveness, and eliminating inefficiencies of organizational processes.
• Analyze the potential effect, including through the administration of OIA's case management system, of new or proposed legislation, staffing levels, office automation technology, etc., and develop short and long range plans to ensure that office operations are conducted effectively and efficiently.
• Provide advice and counsel to the Director, Deputy Directors, and Associate Directors in managing and leading all aspects of the organization's human capital strategy and hiring efforts.
• Establish and lead all data analytics efforts to produce strategic and tactical performance metrics tools aimed at informing senior leadership's decision making and supporting staff workload management; including familiarity with Tableau and Power BI.
• Supervise the OIA Docketing Unit, which is responsible for receiving, opening, assigning, adding evidentiary documents to, closing, and mailing all paper and electronic files and records related to the organization's mission.
• Direct and oversee the preparation of all materials relating to the organization's overall programmatic and administrative budgets, resource allocations, and contract/task order management in accordance with the Criminal Division's Office of Administration's (CRM-ADM) policies and the needs of the organization.
• Maintain active liaison with CRM-ADM senior officials regarding human resources, human capital, resources and evaluation, information technology, facilities, security, records management, procurement and finance.
• Mentor, develop, and train a cadre of first line supervisors, analysts, administrative support, and Docketing Unit personnel to inspire confidence, establish high standards of performance and integrity, and build comradery amongst the Management & Administration Team.
• Draft and revise talking points for senior leadership, as well as Division and Department leadership, as needed.
• Represent OIA in Division or Department-wide initiatives, as assigned, including those with the General Accounting Office, the Inspector General, and Congressional oversight.
• Manage and direct a full complement of real property management operations for the organization, to include safety and accessibility requirements.
• Serve as administrator for OIA's internal case management systems.

Conditions of employment

• You must be a U.S. Citizen to qualify for this position.
• You must complete the online questionnaire and additional assessment(s).
• You must undergo a pre-employment security investigation.
• Selective Service Registration is required, as applicable.
• You must meet all qualification requirements by the closing date of this announcement.
• You must meet status eligibility for this announcement.
• Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
• This position has supervisory responsibilities. A one-year supervisory probationary period is required upon selection. This may be waived if you have already successfully completed the supervisory probationary period.
• The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https://www.e-verify.gov/.

Qualifications

To qualify for the GS-15, interested applicants must have at least one year of specialized experience at, or equivalent to, the GS-14 Federal grade level. Examples of specialized experience include: evaluating and updating administrative processes of an organization; finding solutions and setting up systems to deal with business processes needing improvement; and overseeing and participating in human resources activities to include: position management, staffing, and employee development.

Selective Placement Factor: To qualify for this position, applicants must be proficient in (English) writing. An applicant's proficiency in (English) writing will be assessed through an online (USA Hire) writing assessment. Applicants who do not display a minimum level of proficiency on the USA Hire Writing Assessment will be ineligible for further consideration.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Conflict Management
• Problem Solving
• Accountability

You are strongly encouraged to convert your resume to an Adobe PDF file prior to submitting your application, especially if you are submitting using a Mac system. Resumes not pre-converted to a PDF will undergo system conversion that may cause some formatting changes to your resume, including line and page break errors.

You must provide a complete application package which includes:

1. Resume (cover letter is optional) - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume. Applicants are encouraged to ensure work experiences clearly show the possession of knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position. Your resume must be no more than 2 pages. If more than 2 pages are submitted, only the first 2 pages will be reviewed to determine your eligibility/qualifications. Please ensure all information you believe is qualifying for the position is contained in the first two pages, or you may be marked ineligible. Additionally, your resume must include the following information for each job listed: month and year, start/end dates (e.g. June 2007 to April 2008), and full-time or part-time status (include hours worked per week).
2. USA Hire Reasonable Accommodations Requests - If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, you may be asked to submit documentation to support your request (https://support-usahire.opm.gov/hc/en-us/articles/45424542500371-How-to-request-a-reasonable-accommodation).
3. SF-50, Notification of Personnel Action (if applying as a status candidate with current or former federal service) which shows type of service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include Promotions, Within Grade/Range Increases, and SF-50s over one year old).
4. Most Recent Performance Appraisal (if applicable).
5. Any Relevant Performance Award (must attach SF-50)(if applicable).
6. Documentation of Eligibility for Special Hiring Authorities (if applicable) to prove appointment eligibility. Examples include: Peace Corps volunteer letter, military spouse hiring authority documentation, etc.
7. Current or Former Political Appointees (if applicable) - Please note on your resume and attach an SF-50. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
8. Schedule A Documentation (if applicable) - The Criminal Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within DOJ. The Criminal Division also encourages eligible Schedule A applicants to submit their resumes directly to the Criminal Division disability POC at crm.schedulea@usdoj.gov.
9. CTAP Documentation (if applicable) - If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP:
   • A copy of your RIF separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation; or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, or a notice of eligibility for discontinued service retirement).
   • A copy of your most recent performance appraisal and SF-50 "Notification of Personnel Action" noting current position, grade/band level, promotion potential, and duty location.

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