Clarification from the agency

Current HHS Federal career or career conditional employees only, to include current HHS Federal employees with the following eligibilities: Career Transition Assistance Program (CTAP), Public Health Service (PHS) officers and candidates.

WHAT YOU'LL BE DOING DAY TO DAY

As a Budget Analyst, you will use your knowledge of and experience with the Administration for Children and Families to optimize business results and customer experience by:

Develop specific objectives and devise new methods, techniques, and criteria pertaining to such matters as: identifying trends and patterns; acquiring information and analyzing data; modifying systems to accept new kinds of data; developing solutions and presenting findings; and examining returns for which there are no precedents.

Analyzes specific budgetary and fiscal areas of special concern and recommends procedures and methods for change, many of which require continuing or long-range (two to five years) analysis. Recognizes related problems and advises and recommends to program officials the financial tools required to effectively execute grants, contracts, and direct operation programs effectively.

Reviews, analyzes, and interprets legislation, appropriations language, (OMB) directives, and Treasury guidelines pertaining to the assigned program office's budget.

Tracks pending appropriation legislation through Congress and prepares special reports and summaries of the nature of the legislation for use in budget planning.

Verifies that sufficient funds are available for transactions processed, records commitment documents such as interagency agreements or memorandums of understanding; monitors obligations for conformance to the overall financial operating plan and apportionment plan; and analyzes the use of funds and funds availability against operating or financial plans.

Tracks changes to budget authority at multiple levels of distribution. Tracks commitments and obligations against the original and revised budgeted amounts consistent with each financial planning level; establishes and modifies funding distribution and spending levels at multiple organizational levels and allows authorized individuals to reallocate funds at designated levels.

Comprehensive knowledge of Federal budget processes, policies, procedures, and regulations to assure that budget estimates, projections, and submissions conform to requirements, guidelines, and financial objectives.

Verifies that sufficient funds are available for transactions processed, records commitment documents such as interagency agreements or memorandums of understanding; monitors obligations for conformance to the overall financial operating plan and apportionment plan; and analyzes the use of funds and funds availability against operating or financial plans.

Assures the accuracy of data and conformance with policies and guidelines.

Manages and controls prior year funds in the current year, including identifying prior year and current year de-obligations separately.

Develops, submits, and implements tolerance levels that should be user-defined and maintained in tables controlled by authorized personnel. Provides ceilings and target levels to appropriate senior staff to address thresholds, restrictions, variances, and deviances. Develops cost-benefit analyses of proposed budgetary and program actions and advises agency managers of most advantageous courses of action.

Conditions of employment

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Meet time in grade restrictions by the closing date of the announcement
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• All qualification requirements must be met by the closing date.

Qualifications

WHAT WE ARE LOOKING FOR


GS-12
Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the Federal service performing at least ALL of the following:

1. Analyzing changes in program plans and funding to determine impacts on financial milestones and overall budget performance.
2. Assessing proposed legislation, regulations, and departmental guidance to determine fiscal implications for agency programs and budget execution.
3. Developing interagency agreements and grant documents to support cross-agency social service programs in alignment with federal funding and programmatic requirements.
4. Executing annual and multi-year budgets in accordance with established federal principles, policies, and procedures to ensure proper obligation and expenditure of funds.
5. Reviewing and validating compliance with fiscal policies, appropriation law, and internal controls throughout all phases of budget execution.

Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

OPM Qualification General Policies Website

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Resumes must not exceed two (2) pages in length. Application requirements are clearly stated in this Job Opportunity Announcement. Failure to submit a resume and any other required documentation identified in this announcement will result in removal from further consideration.



You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.

In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.

The critical general competencies for this position will be evaluated by subject matter experts. Apply only if you meet the qualification requirements. If you are not selected for this position you may be considered for similar positions at HHS within 240 days.


Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• • Accountability
  • Arithmetic/Mathematical Reasoning
  • Attention to Detail
  • Customer Service
  • Decision Making
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Reasoning
  • Self-Management
  • Stress Tolerance
  • Teamwork

1. Resume Review: Subject matter experts (SMEs) will review your resume to determine if your experience meets the required specialized experience. Applicants passing the resume review will move on to the next phase of the assessment process (Structured Interview).

2. Structured Interviews: In this phase, applicants who passed the resume review phase will participate in an SME interview to further assess whether your experience meets the required competencies for the position. You may meet with more than one subject matter expert for a determination to be made. Applicants passing the structured interview will be rated and ranked as described below.

3. Referral: Applicants who passed the qualifying structured interviews and ranked among the best qualified will be referred to the Hiring Manager for consideration. To be considered for this position, you must complete all the required steps in the process, including the application, resume submission and structured interview.


For PHS Commissioned Corps (CC) Officers: PHS Commissioned Corps (CC) Officers interested in performing the duties of this position within the commissioned Corps may apply online to this announcement. Candidates will be referred as CC personnel and not as candidates for conversion to a permanent career or career-conditional appointment.

For Competitive Merit Promotion Applicants: The highest rated candidates will be referred to the hiring agency.

For Noncompetitive Applicants: All qualified candidates will be referred to the hiring agency.

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12833150

Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:

• Your Resume: Resumes must not exceed two (2) pages in length. Application requirements are clearly stated in this Job Opportunity Announcement. Failure to submit a resume and any other required documentation identified in this announcement will result in removal from further consideration. You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. You resume must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the application questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial. For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes.
• A complete Application Questionnaire (https://apply.usastaffing.gov/ViewQuestionnaire/12833150)
• SF-50 (Notification of Personnel Action) - documentation supporting eligibility. If submitting a copy of your Notification of Personnel Action (SF-50), or equivalent, submit one that shows the effective date of your current position, the full performance level, career or career conditional tenure and status in the competitive service.
• Other required supporting documents.

Other Supporting Documents: (Only Submit if applicable to you.)

• Veterans' Preference documentation:
  • If you are claiming 5 point preference, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from the armed forces that supports dates of service and discharge status; if claiming 10 point preference, an application for 10-Point Veterans Preference (SF-15) and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference.
• CTAP/ICTAP Documentation
  • A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
  • A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your agency that shows your current promotion potential.
  • PHS Commissioned Corps (CC) Officers must provide a copy of your current personnel order or other supporting documentation to be referred as CC.
• Veterans Employment Opportunities Act (VEOA) documentation, if applicable. For more information, please go to https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/
• Documentation supporting eligibility for non-competitive appointment, (severely disabled, eligible veterans, certain military spouses, etc.)

For Résumé Tips visit: https://www.youtube.com/watch?v=8YX7o1PBoFk

For Application Tips visit: https://www.youtube.com/watch?v=bqYkibnuiJU

For additional information about USAJOBS visit the Help Center: https://www.usajobs.gov/Help/

You are not required to submit official documents at this time; copies are sufficient.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with any interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

Next steps