Summary
The Public Defender Service for the District of Columbia (PDSDC) is interested in attracting the best talent for our organization. To be considered for this vacancy announcement, applicants should review the announcement in its entirety and follow the instructions within. To learn more about PDSDC, please visit https://www.pdsdc.org/.
This job is open to
Clarification from the agency
U.S. Citizens and those authorized to work in the United States may apply to this posting.
Duties
Major Duties:
As Budget Officer, the incumbent plans, directs, and coordinates the activities of the Budget/Finance Branch in the Division of Administration, directly supervising five (5) Budget Analysts.
Additionally, the Budget Officer:
- Conducts complex financial analyses and provide expert advice and recommendations to senior leaders and stakeholders.
- Considers, solves, or recommends solutions of difficult analytical problems by forecasting the validity of estimates and balance among operating program.
- Serves as principal advisor to the Chief Financial Officer and other agency management officials on matters of budget policy, legislation, laws, federal rules and regulations, and procedural guidelines for the agency. Develops or recommends instructions concerning budget formulation, budget justifications and presentations, and budget execution.
- Prepares detailed analysis and estimates of annual funding needs for the agency and linking those needs to the agency's strategic and annual performance plans. Gathers, compares, and correlates information about projected costs of current and future programs and activities. Determines costs and benefits of different levels of program operations. Develops budget estimates for the desired level of program operations for review by the Chief Financial Officer.
- Advises the Chief Financial Officer and other management officials concerning agency strategy for responding to OMB questions or requests for additional budget justifications.
- As needed, serves as agency liaison to OMB for purposes of reiterating budgetary needs, communicating justification content, and negotiating appeals.
- Attends OMB budget review hearings, provides advice or assistance to the Chief Financial Officer during the hearing; and as required, testifies on certain budget questions or issues.
- Reviews and analyzes the OMB approved budget by line items and, as directed, prepares an agency appeal relating to certain OMB budget actions or decisions. Upon OMB decisions on the agency appeal, prepares a final budget submission to OMB within OMB approved guidelines and instructions.
- Prepares a final annual budget request for submission to Congressional appropriations committees. Advises and assists agency management officials with the process of Congressional review of the budget request. On behalf of the Director and Deputy Director, performs as agency liaison to Congressional Appropriations Committees for purposes of reiterating budgetary needs, communicating justification content, and negotiating appeals. With appropriate OMB clearance, responds to questions or requests for additional budget information from Congressional staff. Acts as an advisor to the Director during Congressional hearings on budgetary and related program matters.
- Develops and manages a system of administrative controls designed to monitor, check, and control the use of agency funds.
- Assures that the obligations incurred and resulting expenditures of funds are in accordance with existing laws and regulations.
- Reviews requests from program offices for availability of funds, legality, and assessment of agency priority and certifies fund availability for those requests.
- Establishes and maintains a variety of records and documents relating to budget execution. Provides the current status of obligations and balance of funds, and projections of expenditures on current trends.
- Acts as backup to the Staff Accountant for reviews of year-to-date obligations and disbursements on all accounts, and reconciles differences. Prepares monthly and special reports on fund execution.
Requirements
Conditions of Employment
https://www.pdsdc.org/careers.
Qualifications
The incumbent must possess the following:
- At least 4 years' experience in federal budgeting, federal financial management, or related positions.
- At least 1 year of specialized experience, which must have been professional experience at a level of difficulty comparable to the next lowest grade level. Specialized experience is progressively responsible professional or administrative experience related to the functions of federal budgeting and federal financial management. Such experience should have provided a comprehensive knowledge of the practices and procedures used in these processes, as well as knowledge of the administrative requirements needed to support these activities.
Specialized experience includes, but is not limited to, hands-on experience (versus having supervised or overseen) in the following activities:
- Design, develop, and manage data driven departmental and enterprise budget forecasts. Objectively evaluate division financial plans to recommend improvements.
- Provide data-driven, fact-based financial reports to the Chief Financial Officer and other senior officials as required.
- Using an analytical approach, create accurate, detailed tables, charts, and other exhibits for the annual budget request to the Office of Management and Budget (OMB).
- Using an analytical approach, create accurate, detailed tables, charts, and other exhibits for the annual congressional budget justification.
- Using personnel and payroll data from the PDS Office of Human Resources (OHR), develop accurate annual personnel cost projections.
- Initiate transactions in an automated financial system of record. Provide quality assurance for transactions generated in an automated financial system of record by financial analysts.
- Generate data from automated financial management systems, conduct detailed analyses of the extracted data, and present conclusions in an informative, useful, and relatable manner.
- Conduct periodic reviews and updates with managers to ensure efficient use of PDS funds.
- Reconcile data discrepancies between feeder systems and official system of record.
- Use automated tools such as spreadsheets to analyze and track information.
In addition to the specialized experience as described above, the incumbent must also possess two years of general experience as described below.
General experience in executing administrative functions, including best practices such as electronic record keeping and document retention. Candidate must possess strong math, analytical, organizational, and communication skills, which are essential qualifications for success.
Working with general instruction, adapting and applying principles, concepts, processes, tools and methodologies to solve real-world problems. Must be team player, but possess the negotiation skills and the ability to work independently as needed. An understanding of federal contracting operations and processes is important.
General experience includes, but is not limited to:
- Effectively using Microsoft Word to create exhibits, reports, analyses, and other correspondence.
- Effectively using Microsoft Excel to produce analytical spreadsheets and trackers.
Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Additionally, the incumbent must possess strong interpersonal skills, as candidates will be expected to work with a diverse number of stakeholders with varying levels of procurement knowledge. The candidate should expect to interact with a wide range of personnel that may include PDS executives, suppliers, shared service providers, and others. The incumbent prepares and/or contributes to technical reports, memos, analyses and briefings, and supports meetings, inter-team communication, and issue-resolution with external and internal stakeholder groups.
If the incumbent has the Certified Government Financial Management (CGFM), Certified Defense Financial Management (CDFM), or equivalent certification, he or she may be promoted without further competition to AD-14 upon completion of one year of exemplary performance, and approval of the PDS Director.
If the incumbent does not have the Certified Government Financial Management (CGFM), Certified Defense Financial Management (CDFM), or equivalent certification, he or she may be promoted without further competition to AD-14 upon attaining the certification, completion of one year of exemplary performance, and approval of the PDS Director.
Desired Qualifications (not required):
- Demonstrated knowledge of the Oracle Federal Financial system.
- Government or Defense financial management certification (CGFM, CDFM).
- Demonstrated knowledge of data visualization tools (e.g., Tableau) and techniques.
Education
This job does not have an education qualification requirement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application package includes your cover letter, resume and requested supporting documentation. Please ensure your application package includes detailed information to support your qualifications for this position. Failure to provide sufficient evidence in your application package and requested supporting documents can result in a rejection of your application package.
Rating: Your application package will be rated and ranked among other applicants, based on your experience, education, training, and awards relevant to the duties of this position. Your rating can be lowered if your application package is not supported by the requested documents.
Referral: If you are among the top qualified candidates, your application package will be referred to a hiring manager for consideration at which time you may be invited to participate in a selection interview.
Interview Structure: Those who are selected for interviews will be required to interview via Web- X, Skype, or some other communications platform. Note: PDS reserves the right to interview prior to the closing date.
Required Documents
Please read the "How to Apply" section.
How to Apply
For consideration applicants must submit the required documents listed below. Failure to submit will result in an incomplete application. Please upload the required documents as one PDF attachment.
Please ensure your application package includes detailed information to support your qualifications for this position. Failure to provide sufficient evidence in your application package and requested supporting documents can result in a rejection of your application package. Your application package should include the following:
For consideration, you must provide a complete application package, which includes:
- Resume must not exceed 5 (five pages), and should not cover more than the most recent 5 (five) years of experience.
- Most recent performance evaluation.
- A list of three professional references with a brief description on how each reference is able to attest to your skills/experience.
- Please include the name, email and telephone number and the relationship (i.e. Direct Supervisor, Indirect Supervisor, Mentor etc.)
Please send your application package in MS WORD or PDF documents; please combine application documents in one PDF document, if able. Applications MUST be emailed to PDSHRMailbox@pdsdc.org. To ensure your application receives proper consideration, the subject line of your application email MUST include the job announcement number and the position title (i.e. PDS-2024-13: Budget Officer).
All application materials become property of PDS and will not be returned.
PDS will not accept application packages by postal mail, fax, or personal delivery.
Next steps
For applicants with disabilities, this organization provides reasonable accommodations which will be decided on a case-by-case basis. To request a reasonable accommodation for any part of the application or interview process, please contact Teresa Oliver, Senior HR Specialist at (202) 824-2352 or at HR@pdsdc.org.
PDS is an Equal Opportunity Employer and an E-Verify Participating Agency
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