Clarification from the agency

Please see requirements section for eligible applicants.

Tour of Duty: Monday-Friday hours range from 7:00 am to 6:00 pm with flexible start and end times, subject to approval by supervisor

This is an Essential-Employee Position. The employee will be required to report to work during emergencies AND inclement weather situations. Work schedule will include mandatory overtime on holidays AND weekends on a regular and recurring basis.

The individual selected for this position will:

Supervisory

Performs the full range of supervisory responsibilities including time and attendance, leave, performance management, employee development, and discipline for a diverse team of tradespeople and professionals.  Provides advice, counsel, and directions to employees related to work and administrative matters.

Responsible for furthering equal employment opportunity (EEO) goals by taking positive steps to accomplish EEO objectives and adhere to nondiscriminatory non-retaliatory employment practices.

Budget Formulation and Execution and Financial Management

Develops and oversees the $145M-$184M budget for annual facility maintenance, facilities services, and construction programs for the jurisdiction. Reviews and formulates guidance for developing the jurisdiction budget.  Provides guidance to managers and supervisors to assist them in preparing their budget request submissions.

Coordinates within the jurisdiction and with OCE, to ensure the construction program planning and design actions necessary for the annual budget request submission are complete.Prepares narrative and quantitative documentation to support the Senate’s annual budget submissions and assists in developing proposals to increase the organization’s resources and prepares the budget package for review.

Performs detailed budget reviews to effect adjustments such as reprograming funds, reallocation of budget obligations, addition or deletion of full-time equivalent (FTE) positions and authorizations to purchase equipment. Tracks expenditures for obligations such as salaries, equipment, supplies and training and schedules periodic financial reviews.  Analyzes financial, budget control and balance statements to ensure proper execution of funds.

Strategic Planning, Evaluation, Analysis and Reporting

Independently performs studies and reviews to understand and plan for organizational structure, policy, process, operations and financial implications. Recommends corrective action to improve recognized deficiencies by judiciously leveraging tasking teams and resources.

Oversee the development of strategic training programs to align with career ladders to provide employees with professional growth opportunities for a career with the AOC. Works cooperatively with AOC University and HCMD’s Work Force Planning, to ensure that jurisdiction efforts are in line with the AOC mission, objectives, policies and procedures.

 Plans, advises and makes recommendations to management for the implementation of new policies, standard operating procedures, processes or methods to achieve ever-higher levels of organizational performance. Develops and leads implementation of strategic plans for the SOB and oversees the jurisdiction’s efforts to meet broader AOC strategic planning goals. Works with the SOB leadership team to set strategic goals and metrics for the coming fiscal year and out years and to evaluate progress against established plans.

 Identifies and develops data required in the management and direction of programs, including developing, monitoring and reviewing dashboard metrics.  Develop comprehensive reports regarding improvements or changes needed to reach current and future strategic goals.

Policy Formulation and Long-Range Planning

Reviews and interprets new and established policies, standard operating procedures (SOPs), directives, instructions, and regulations to determine their impact on the jurisdiction and its programs and activities. Determines the need for additional policies and procedures and develops a program to prioritize the development of policies and SOPs by identifying a team of subject matter experts, facilitation meetings, and assistance in writing the policies and SOPs.

Acquisition, Assistance and Material Management

Leads the Senate procurement processes and serves as the primary liaison with the agency acquisition offices for procurement efforts. Oversee procurement data input and reporting. Oversees purchase card reviews to determine the overall assessment of jurisdiction purchase card activities. Oversees contract management and tracking for the jurisdiction.

Preparation of Written Materials

Prepares reports, correspondence, memoranda, briefings, and other documents relevant to program activities, such as responses to Congressional budget hearing supporting documentation, AOC Performance and Accountability Report, weekly reports, cost analyses, quarterly capital reports, award program plans and training plans. 

Conditions of employment

• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.”

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.
 
Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance.

To qualify at the GS-14 Grade level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-13 level in the federal service. Examples of qualifying experience include performing 4 out of the 5 tasks listed below on a regular and recurring basis:

(1) Overseeing and managing budget operations, including long- and short-term budget formulation and execution for an organization or a portfolio of projects.

(2) Overseeing and managing the identification of project requirements, development of programming documentation for budget submission, and establishment of procurement strategy packages.  Managing procurement activities including purchase card programs, contracts, and material management programs.

(3) Performing reviews to plan, develop and execute organizational structure changes, processes, and strategic initiatives to improve operations and organizational effectiveness.

(4) Ability to provide leadership responsibilities including performance management, employee development, and discipline for a diverse team of tradespeople and professionals.

(5) Experience in preparing reports, correspondence, memoranda, and responses to executive staff.

(6) Analyze and review policies, directives, instructions, and regulations to develop, revise, implement, and interrupt Standard Operating Procedures (SOP) to determine their impact on a Jurisdiction and its programs and activities.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.KSA 1: Experience overseeing and managing organizational and/or project budget operations, including long- and short-term budget formulation and execution.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

Financial Management - Experience overseeing and managing organizational and/or project budget operations, including long- and short-term budget formulation and execution.

Program Management - Experience overseeing and managing the identification of program requirements, development of programming documentation for budget submission, and establishment of procurement strategies packages. Managing procurement activities including purchase card programs, contracts, and material management programs

Strategic Thinking - Experience performing reviews to plan and develop strategic initiatives, process improvements, organizational structure changes, and standard operating procedures.  

Leadership - Experience performing the full range of supervisory responsibilities including performance management, employee development, and discipline for a diverse team of tradespeople and professionals.  

Writing - Experience in preparing reports, briefing, correspondence, memoranda, and responses to executive staff.

Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.  Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).

The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.

To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

Your resume should list your education, training and work experience including job titles, employment dates (MM/DD/YR), duties and accomplishments. 

Nothing further is required until it is requested by AOC’s Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

If Veterans’ preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

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